Request for Proposal for Accounting/Bookkeeping Service for 2025 4H Junior Livestock Auction

“San Miguel County, Colorado (“County”) is seeking proposals from qualified professionals to perform accounting services for the 2025 4H Junior Livestock Auction conducted through the duration of the San Miguel Basin Fair. This will include pre-event setup, event management, and post event accounts payable/receivable invoicing from purchasers and payment to participants.

A detailed scope of work has been prepared including suggested staffing as a reflection of previous practices, and includes the use of existing Quickbooks files to manage existing accounts and to create new accounts. Annual files shall be maintained and provide back to the County for audit purposes. Deposits and reconciliation must be provided to San Miguel County and be compatible with the County’s accounting needs.

The successful bidder must be able to provide pre-event, event, and post event services to be considered. In person attendance at auction activities will also be critical. Consultants are invited to submit proposals by 4:00 PM MST, on Friday, July 30, 2025.”

The proposed schedule for the consultant selection is as follows:

Milestone Proposed Dates

• RFP Issued May 20, 2025
• Questions Deadline May 26, 2025 4:00 PM Mountain Time
• Questions Response deadline May 27, 2025 4:00 PM Mountain Time
• Proposal Due June 2, 2025, 4:00 PM Mountain Time
• Notification of Selection (Tentative) June 5, 2025, 5:00 PM Mountain Time
• Contract (Tentative) June 6th, 2025
• Project Kickoff (TBD)
• Project completion (TBD) No later than December 31, 2025

All dates are subject to change at the discretion of the County.

Inquiries or questions on the contents and requirements of the RFP will be accepted in written electronic form only. Inquiries can be emailed to the attention of: Paige Starks to For security reasons, you must enable JavaScript to view this E-mail address. using the subject line ‘2025 4H Accounting”. The deadline for inquiries is Monday, May 26, at 4:00 PM Mountain Standard Time, after which no further inquiries will be address.

Substantive requests for information received may be responded to in writing by the County in the form of an addendum to this RFP and sent to all recipients of the RFP.

The proposals must be submitted by Monday, June 2nd at 4:00 PM Mountain Time. Late proposals will not be accepted. It is the Consultant’s responsibility to see that the Proposal is received at the proper time. The County is not responsible for delayed deliveries due to connectivity problems. The time the proposal is logged as received in the City’s email system shall determine the official time received. Please submit an electronic copy of the proposal to the attention of: Paige Starks to For security reasons, you must enable JavaScript to view this E-mail address. with subject heading “RFP Response for 2025 4H Accounting”.

RFP packages may be obtained by accessing the details on the San Miguel County website https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Paige Starks at the Finance Department in Norwood.