Request for Proposal, Food Svc Supplies 2026-27

Administration Office
3115 Pole Line Road
Pocatello, Idaho
Request for Proposal
S P E C I F I C A T I O N S
FOOD SERVICE SUPPLIES
2026-2027
BIDS WITH CONDITIONS WILL NOT BE ACCEPTED
Proposals Due:
April 9, 2026
4:00 P.M.
Bid Opening:
April 10, 2026
9:00 A.M.

REQUEST FOR PROPOSAL
FOOD SERVICE SUPPLY ITEMS
2026-2027
Sealed bids for Food Service Supplies 2026-2027 will be received by a representative of the Board of Trustees of
Pocatello/Chubbuck School District No.25, Bannock County, Idaho, at 3115 Pole Line Road, Pocatello, Idaho 83201,
until 9:00 AM on April 10, 2026.
Bids not delivered by vendors at the time of bid opening must be received in mail no later than 4:00 PM on
April 9, 2026, the day before the bid opening.
Specifications or additional details (including bid forms) may be secured from the Pocatello/Chubbuck School
District No. 25 Business Office located at 3115 Pole Line Road, Pocatello, Idaho, 83201. All bids must be on the
forms furnished, all blank spaces filled in, and signed with the name and address of the Bidder. No unqualified
bids will be read.
The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept the bid
or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello, Idaho.
Renae Johnson, Clerk
Pocatello/Chubbuck School District No. 25
To be published on the dates of:
March 17, 2026
March 24, 2026
IDAHO STATE JOURNAL
2026-2027 Food Service Supply
Specifications, Page 2

GENERAL CONDITIONS
CONDITIONS OF CONTRACT:
Notices, conditions and specifications issued incident to the proposal to purchase Food Service Supplies 2026-
2027 described herein, together with the purchase policies of Pocatello/Chubbuck School District No. 25, are on
file for examination in the Office of the Director of Business Operations, shall form a part of the contract
conditions.
NATURE OF CONTRACT:
The various items of manufacture under these proposed contracts are specified under the respective division.
Specifications are technical for purposes of establishing high standards of material purchasing. Bidders shall
indicate the manufacturer's brand names where specified in their proposals.
Contracts for purchase will be put into effect by means of a purchase order executed by the Food Service
Purchaser after tabulations are compiled.
QUALITY OF MATERIALS AND PRICING:
IT IS SPECIFICALLY UNDERSTOOD THAT PRODUCTS OFFERED AT THE TIME OF BIDDING SHALL BE EQUAL TO THOSE
SPECIFIED. Substitutions or major alterations must be indicated upon the proposal sheet at the time of bid
submission.
If an alternate item is bid, it shall be clearly stated on the bid response that it is an alternate item and a sample is
required in order to maintain our high standards of material purchasing.
SAMPLES must be submitted with the name of Company origin and/or Broker/Manufacturer origin clearly
marked on all samples for proper consideration. For best consideration, samples should be submitted by April 3,
2026.
CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.
It is specifically understood that all pricing will be priced to the unit of measurement specified herein or the bid
will not be considered.
RESPONSIBILITY OF VENDOR:
Each contractor shall be responsible for the delivery of materials of such quality and in quantities as is specified.
The bidder shall submit his bid on the proposal form furnished and shall plainly mark on the envelope:
"BID - FOOD SERVICE SUPPLIES 2026-2027
TO BE OPENED ON APRIL 10, 2026 AT 9:00 AM"
Bids not delivered by Vendors at time of bid opening must be received by mail or in office no later than 4:00 PM
on April 9, 2026, the last working day before the bid opening to ensure receipt prior to formal bid opening.
CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.
2026-2027 Food Service Supply
Specifications, Page 3

DISTRICT REPRESENTATIVE:
Refer all questions to Heather Canfield, Food Service Coordinator/Purchaser at (208) 235-3256 or e-mail at:
canfiehe@sd25.us. Contact with other district staff, Board of Trustees, or Administration will be by written
permission only.
OBJECTIONS:
Written objections to specifications or bid procedures must be received by the clerk, secretary, or other
authorized official of the District at least one (1) business day before the date and time upon which bids are
scheduled to be received, per Idaho Code Section 68-2806(c).
DELIVERY:
Delivery will be accepted at any time prior to July 1, 2026. However, payment will not be made until after July 1,
2026.
Bid are to be made F.O.B. Pocatello. All proposals must include the cost of the transportation to the stockroom
of School District No. 25, 3115 Pole Line Road, Pocatello, Idaho.
PAYMENTS:
All materials secured under term of contract may be billed for payment on or after July 1, 2026, following delivery.
Prices must remain firm as quoted by supplier until quantity awarded is received. Application for payment dated
on or before the 25th of the month, shall be paid by the 15th of the following month. Application for payment
dated after the 25th of the month, shall be paid within 30 days.
EVALUATION CRITERIA
Vendor selection on this project will be evaluated based on the following:
1) Price
2) Vendor reputation for providing quality materials on a timely basis.
3) Vendor who best meets the specified item as listed will be given priority in bidding a specific item.
4) Multiple vendors may be awarded individual products when it serves in the best interest of the
District.
REMINDER
1. Samples must be submitted with name of company origin before bid opening when any substitution of
specified brand name or name or number is made on bid or the bid will not be accepted. For best
consideration, samples should be submitted by April 3, 2026.
2. All substitutions must be pre-approved by the Food Service Coordinator before product is shipped.
3. There is no current conflict of interest with School District employees and shall not be going forward
with regard to manufacturers, vendors, or representatives of such entities.
2026-2027 Food Service Supply
Specifications, Page 4

4. Any or all items subject to individual market price valuation may be accepted or rejected at the District's
discretion. A 30-day notice is to be given to the School Food Coordinator.
5. The School Food Coordinator retains the right of refusal of products due to damage, non-approved
substitutions or major alterations of items.
USDA Nondiscrimination Statement
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights
regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating
in or administering USDA programs are prohibited from discriminating based on race, color, national
origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public
assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any
program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and
complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information
(e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local
Agency that administers the program or contact USDA through the Telecommunications Relay Service
at 711 (voice and TTY). Additionally, program information may be made available in languages other
than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint
Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA
office or write a letter addressed to USDA and provide in the letter all of the information requested in
the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form
or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil
Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202)
690-7442; or (3) email: program.intake@usda.gov.
USDA is an equal opportunity provider, employer, and lender.
2026-2027 Food Service Supply
Specifications, Page 5

BID PROPOSAL SHEET
SUPPLY ITEMS 2026-2027
Board of Trustees
Pocatello/Chubbuck School District No. 25 Date:
3115 Pole Line Road
Pocatello, ID 83201
We, the undersigned, propose to provide pricing for various line items in connection with Food Service Food
Items under the supervision of the Food Service Coordinator and the Director of Business Operations.
Procurement and delivery will be accepted on an "as needed" basis, according to orders placed by the School
Food Service Coordinator.
Delivery can begin July 1, 2026.
SPECIFICATIONS MUST BE SUBMITTED AT THE BID OPENING WHEN ANY SUBSTITUTION IS MADE, OR THE BID WILL
BE CONSIDERED NON-RESPONSIVE.
The Board of Trustees reserves the right to reject any/or all bids or to waive any informalities, or to accept the
bid or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello, Idaho.
Respectfully submitted,
- Attached is Bidder Certification Form.
- Line-Item Pricing
Company Name Authorized Signature / Date
Address Title
City, State, Zip Phone / Fax Number
Email
2026-2027 Food Service Supply
Specifications, Page 6

BIDDER CERTIFICATION FORM
1. Debarment and Suspension - In submitting this bid proposal, we hereby certify that we have not been
suspended or in any way excluded from Federal procurement actions by any Federal Agency. We fully
understand that if information contrary to this certification subsequently becomes available, such
evidence may be grounds for non-award or nullification of a bid contract.
2. Anti-Collusion - In submitting this bid proposal, we hereby certify this proposal was developed and
prepared without any collusion with any competing bidder or District employee. The content of this
proposal has not been disclosed to any competing or potentially competing bidder prior to the proposal
due date and time. Furthermore, no action to persuade any person, partnership or corporation to
submit or withhold a bid has been made.
3. Anti-Lobbying - In submitting this bid proposal, we hereby certify that to the best of our knowledge and
belief, no appropriated Federal funds have been paid or will be paid by or on behalf of person associated
with this proposal to any person for influencing or attempting to influence and officer or employee of
any agency, a member of Congress, an office or employee of Congress or an employee of a member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement and the extension,
continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative
agreement.
4. National Sexual Offender Registry - In submitting this bid proposal, you certify to the District that your
company will prohibit any persons in your employ who are registered or required to register under the
Idaho Sex Offender Registration Act from participation in company business with the District if such
participation would require them to be present on school property. You certify further that you have
cross checked such employees against the National Sex Offender Registry found at the following web
link: http://www.nsopr.gov/
Signed: Date:
Name & Title: Phone:
Company:
Address:
City/State:
2026-2027 Food Service Supply
Specifications, Page 7

POCATELLO/CHUBBUCK SCHOOL DISTRICT NO. 25
School Food Service -SUPPLIES-Paper/Chem./1st Aid Firm Name:
3115 Pole Line Rd. Representative:
Pocatello, ID 83201-6119 Authorized Signature:
Heather Canfield 208-235-3256 canfiehe@sd25.us
DELIVERY: 7/1/2026 - 6/30/2027 FAX COPIES WILL NOT BE ACCEPTED
Please Enter Brand & Product #, Brief Item Specifications, and Unit Price in appropriate boxes.
SAMPLES REQUIRED ONLY FOR ALTERNATE PRODUCST -- LABELED WITH PRODUCT # & VENDOR NAME
Current
Bid Bid Bid Price Brand / Item Bid Unit /
Category ITEM DESCRIPTION Qty. Unit Per Unit Item # Specifications Cost
First Aid &
ACETAMINOPHEN 250 TABLETS / PACKS OF 2 10 Boxes $21.10
Safety
FOOD SAFE -
First Aid & ALCOHOL PREP
100/Box - 1 5 0 Boxes $5.22
Safety PADS
OR CASE PRICE
First Aid & FABRIC - 1" X 3" -
BANDAGES, STRIP 50 Boxes $9.52
Safety 100 /BOX
First Aid & BANDAGES, 1.5" X 3" -
20 Boxes $4.93
Safety KNUCKLES 100/BOX
3" X 4.1 YD. - 12
First Aid & BANDAGES,
ROLLS/BOX - 1 0 Boxes $5.13
Safety SOF-ADHERE
Individually Wrapped
First Aid &
BURN FREE 1/8 OZ. PKG. - 25/BOX 25 Boxes $12.76
Safety
1

Current
Bid Bid Bid Price Brand / Item Bid Unit /
Category ITEM DESCRIPTION Qty. Unit Per Unit Item # Specifications Cost
First Aid & ELASTIC ACE
3" X 5 YD. - WITH VELCRO 10 EACH $2.39
Safety WRAP
First Aid &
EYE WASH 4 OZ. BOTTLE 15 Bottles $5.66
Safety
First Aid & MEDIUM - LARGE - 144
FINGER COTS 10 Boxes $5.21
Safety /BOX
First Aid & 3" X 3" - 12 PLY -
GAUZE PADS 10 Boxes $5.13
Safety 10/BOX
First Aid &
IBUPROFEN 250 TABLETS / PACKS OF 2 15 Boxes $48.86
Safety
First Aid & NUTRALOX,
250 TABLETS / PACKS OF 2 10 Boxes $14.21
Safety ANTACID
First Aid & OINTMENT, TRIPLE 0.3 oz PACKET,
15 Boxes $59.09
Safety ANTIBIOTIC 144/BOX
First Aid & 1" X 2.5 YD -
TAPE 20 Boxes $4.61
Safety 2 ROLLS/BOX
2

Current
Bid Bid Bid Price Brand / Item Bid Unit /
Category ITEM DESCRIPTION Qty. Unit Per Unit Item # Specifications Cost
APRONS - poly-- 28 X 46
Paper 50 Cases $18.00
HEAVY 5 - 100 ct = 500/CS.
6.75 x 6.5; 1000 / cs
Paper BAGS - FOIL Propak - 16675 1 0 0 Cases $37.81
or pre-approved equivalent
5.0" x 4.5 White
Paper BAGS - FRY 75 Cases $27.22
1000 pr Case
BROWN 13" x 7" x 13"
Paper BAGS - GROCERY 250/SLEEVE /Handle 1 0 Sleeves $49.95
HEAVY DUTY
heavy duty ice bag 12"x22",
Paper BAGS - ICE Gusseted 1000/cs 1 0 C a s e s NEW ITEM
PLEASE PROVIDE SAMPLE
BROWN #8 500/SLEEVE
Paper BAGS - LUNCH 150 Sleeves $15.98
HEAVY DUTY
WHITE #8 500/SLEEVE
Paper BAGS - LUNCH 50 Sleeves $14.37
HEAVY DUTY
Mission Nutrition OR Pre-
Approved Alternate Vendor
BAGS - LUNCH,
Paper VARIOUS DESIGN 20 Cases $49.90
DESIGN
500/SLEEVE
HEAVY DUTY
3