Request For Proposal: Commissioning Authority Services Village of Woodridge Commissioning Authority Services
| Agency: | Woodridge village |
|---|---|
| State: | Illinois |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 21, 2025 |
| Due Date: | Dec 18, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Description | Opening Date/Time | Closing Date/Time |
|
Request For Proposal: Commissioning Authority Services
Village of Woodridge Commissioning Authority Services |
November 21, 2025 8:00 AM |
December 18, 2025 2:00 PM |
Attachment Preview
NOTICE OF
REQUEST FOR PROPOSAL
VILLAGE OF WOODRIDGE – COMMISSIONING AUTHORITY (CXA) SERVICES
VILLAGE HALL HVAC REPLACEMENT & NEW PUBLIC WORKS FACILITY
INVITATION TO BIDDERS TO PROVIDE COMMISSIONING SERVICES
FOR THE VILLAGE HALL HVAC REPLACEMENT & NEW PUBLIC WORKS FACILITY
PROJECTS
The Village of Woodridge is soliciting sealed proposals from qualified firms to provide
Commissioning Authority (CxA) services for two separate projects: (1) the Village Hall HVAC
Replacement located at 5 Plaza Drive, Woodridge, IL 60517; and (2) the New Public Works
Facility to be located at 7225 Janes Avenue, Woodridge, IL 60517.
Proposals will be accepted at the Woodridge Village Hall, Five Plaza Drive, Woodridge, until the
date and at the time shown below.
Woodridge Commissioning Authority (CXA) Services December 18, 2025 - 2:00 pm
(CST)
•
PROJECT DESCRIPTION
Village Hall HVAC Replacement: comprehensive replacement of end-of-life HVAC
systems in an occupied ±27,000 SF facility with construction values is estimated to be in
the range of $1.7 million.
New Public Works Facility: commissioning for a new ±68,000 SF public works building
with construction value is estimated to be in the range of $20 million.
•
PROJECT SCHEDULE
The solicitation period will be 4 weeks. The Commissioning Contract Award is scheduled
for January 2026.
Estimated major construction project milestones are as follows:
Village Hall HVAC Replacement Project:
• GC Contract award & Notice to Proceed:
11/2025
• On-site Construction Activity Begins:
03/2026
• Substantial Completion:
05/2026
• Project closeout complete:
07/2026
New Public Works Facility Project:
• Request for Proposal Issued
02/2026
• GC Contract award & Notice to Proceed:
04/2026
• On-site Construction Activity Begins:
07/2026
• Substantial Completion:
08/2027
• Project closeout complete:
11/2027
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•
SELECTION BIDDERS
The Village will select a Commissioning Authority (CxA) using a best-value evaluation
that considers both qualifications and cost. Proposals will be scored on relevant project
experience, team qualifications and certifications, understanding of the
plans/specifications and proposed commissioning approach, staffing, schedule, and
capacity, past performance and references, and the clarity and completeness of required
submittals. Cost will be evaluated for each contract line-item fee. The Village may
request interviews, seek clarifications, negotiate scope and fee with the highest-ranked
proposer, and, if negotiations are unsuccessful, proceed to the next highest-ranked
proposer. Award will be made to the proposer whose offer is most advantageous to the
Village, all factors considered.
•
SUBMISSION
In addition to the cost proposal as delineated in the RFP document, interested firms
must complete AIA Document C305-2024, Consultant’s Qualification Statement, the
completed Certification and Affidavit Forms included as Exhibit F, and a narrative
description of the proposed commissioning approach for each project. The description
should show an understanding of the plans, specifications, schedule, and staffing needs
for each project.
The RFP and supporting material will be available online at http://www.woodridgeil.gov
under “My Government,” “Finance,” and “Bids Purchasing” or directly at
https://www.woodridgeil.gov/my_government/finance/bids_purchasing.php beginning on
11/20/25. The RFP has seven (7) exhibits that must be collected and reviewed by the
respondent. The exhibits will be made available to any interested parties upon request to
Chris Giacalone at cgiacalone@ccsdifference.com. Due to the size of the files a link to
download the files will be provided once requested.
Interested vendors may submit requests for information (questions) to Chris Giacalone
via the following e-mail cgiacalone@ccsdifference.com by 2 PM on 12/11/25. The
subject line for requests for information shall be “Village of Woodridge – Commissioning
Services Proposal - RFI”. Questions will be responded to and posted via addendum to
the Village website by 12/16/25.
Proposals will be accepted at the Woodridge Village Hall, Five Plaza Drive, Woodridge,
until December 18, 2025 - 2:00 pm (CST).
The Village of Woodridge
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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