REQUEST FOR PROPOSAL 01-2025 | Supply of Vehicles

The Corporation of the Town of Shelburne is inviting proposals for the supply of:

• two (2) 2025 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab with the gross vehicle weight rating (GVWR) ranges from 8,501-10,000 lbs. (3,856-4,536 kg).

Examples of vehicles in the Heavy Duty class include selected Ford F-250 trucks, Dodge Ram 2500, Chevrolet Silverado 2500, or GMC Sierra 2500.

• one (1) 2025 Mid-Size SUV.

Examples of vehicles in the Mid-Size SUV include selected Ford Explorer, Chevrolet Traverse, Chevrolet Blazer, or Honda Pilot.

The units offered must be a current model with the latest standard features available in the manufacturer’s design.

The Proponent is to meet or exceed the minimum specifications acceptable by the Town of Shelburne and in some cases may find it necessary to provide detail with respect to a noted specification to provide further explanation on why their product does or does not satisfy the specification. For additional details the “SPECIFY” column can be used to further explain the feature. In keeping with a transparent and fair evaluation, please provide documentation of additional features that may be of interest to the Town and may assist with the evaluation of tender submission.

The successful Proponent shall deliver, to the Town’s Operations Yard, two (2) fully equipped, 2025 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab with compatible components and one (1) 2025 Mid-Size SUV with compatible components, to the satisfaction of Will Thomson, Manager of Operations, Parks and Facilities, by August 01st, 2025 or an alternative date, mutually agreed upon by both parties.

All Unit Bid Prices are to include the following, two (2) 2025 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab and one (1) 2025 Mid-Size SUV specified herein in full conformity with the Town’s specifications.

DELIVERY DATE

The Proponent is responsible for providing a firm delivery date. The Town has the expectation of a completed vehicle delivered to the Operations Yard, 124 Luxton Way, Shelburne, ON, L9V 3M8, by August 01st, 2025 (negotiable).
Included on the tender form submission (Schedule B) is a commitment to confirm the delivery date of finished vehicles.

PROPOSAL REQUIREMENTS

Request for Proposal submissions must include Schedule A, Schedule B and Request for Proposal Form.

Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 01-2025 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday March 28th, 2025.

Late bids will not be accepted.

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