Request for Proposal ? Accounting Services ? Due by September 3rd, 2026 @ 10am

REQUEST FOR PROPOSALS
ACCOUNTING SERVICES
Proposals Due by: September 3rd, 2026 at 10:00 AM

Hackensack Housing Authority
65 First Street
Hackensack, New Jersey 07601
201 342-4280
REQUEST FOR PROPOSALS
The Housing Authority of the City of Hackensack, New Jersey will accept
proposals for accounting services for the fiscal year 10/1/2026 to 9/30/2027 with a
one-year renewal. It is the Housing Authority's desire to retain and employ a duly
qualified Accountant to function as advisory for the Authority in all matters connected
to the establishment and ongoing functions of the accounting books and records. All
services must be in accordance with the existing rules, orders, directives and
regulations promulgated by the United States Department of Housing and Urban
Development (including the HUD Accounting handbook, the Financial Management
Handbook and the Annual Contributions Contract) and the New Jersey Local
Authorities Fiscal Control Act.
The services that are requested will be as follows and will relate to all of the
Housing Authority's programs (including, but not limited to: Community Development
Program, asset management, Section 8 Project Based Assistance and other grants and

programs as administered by the Authority):
1) Maintenance and establishment of the accounting books and records, including
monthly posting to the general ledger. The books must be maintained in accordance
with the principles and standards and the classification and description of accounts as
prescribed by HUD and the State of New Jersey.
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2) Preparation of budgets, financial statements and forms as required by law and the
policies of the United States Department of Housing and Urban Development and the
State of New Jersey.
3) Preparation of all state and federal forms for requisitions and financial reports.
4) Preparation of all state and federal payroll forms and reports not currently prepared
by the payroll service.
5) Attendance at meetings with HUD staff, HUD Auditors, Independent Auditors and
Commissioners as requested by the Board of Commissioners and\or Executive
Director.
6) A quarterly statement must be prepared showing the amounts budgeted and the
actual amounts expended for the fiscal year to date shall be provided at the end of

each calendar quarter (at a minimum). An individual statement should be prepared for
each of the Housing Authority's programs.
7) Preparation of a monthly reconciliation of bank accounts shall be prepared
promptly upon receipts of the bank statements.
8) Preparation of a reconciliation of balances of tenant's accounts whenever the
summary of transactions with tenants (as furnished by the Authority) does not agree
with the accountant's control records.
9) Preparation of all worksheets, budgets, forms and other items essential in
complying with the New Jersey Local Authorities Fiscal Control Act. The accountant
shall prepare all work papers necessary to complete the annual audit and financial
statements, on a GAAP basis
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10) Preparation and filing of all HUD required electronic financial filings via the
Internet.
11) Preparation of all accounting documents and reports pertaining to the Capital
Fund Leveraging Program.
12) Must manage all asset management issues and related filings and documents.
13) All work related to asset management including AMP budgets and financial
statements.

Qualifications:
1) Must be a Certified Public Accountant (C.P.A.), licensed by the State of New Jersey
or a licensed Public Accountant.
2) Must have previous experience and an understanding of HUD funded programs.
3) Must be approvable by the United States Department of Housing and Urban
Development.
Proposal Submission:
All persons interested in submitting a proposal for accounting services should submit
a proposal based upon a lump-sum fee (Payment schedule to be established by the
Authority). Proposals should be delivered to the office of the Housing Authority of the
City of Hackensack, 65 First Street, Hackensack, New Jersey on or before Thursday,
September 3rd, 2026, by 10:00 A.M. Proposals will be evaluated according to the
Housing Authority's "Competitive Evaluation System." A copy of the evaluation system
has been attached to the RFP for review by those persons interested in
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submitting a proposal. All persons submitting a proposal are encouraged to contact
the Housing Authority in an effort to personally review the financial operations of the
Authority.
The following items must be submitted with the proposal:
1) Proposal Submission Sheet;

2) Listing of similar projects that the firm has previously completed;
3) Listing of references;
4) Evidence that the firm is licensed in the State of New Jersey;
5) An insurance certificate indicating that the firm has professional liability
insurance.
6) Valid New Jersey Business Registration Form
7) Non-Collusive Affidavit
8) Certification that neither the firm nor any of the principals have been
suspended or debarred from participation in HUD Programs.
9) The term of the contract shall be one (1) year with a new (1) year renewal at
the option of the Board of Commissioners.
This Request for Proposals is being made as a "fair and open" solicitation in
accordance with the New Jersey "Pay to Play" requirements.
ANTHONY FEORENZO
Executive Director
COMPETITIVE PROPOSAL EVALUATION SYSTEM
Prepared by: William F. Snyder
Type of Service: Accounting Services
Name/Address of Respondent:
1) Demonstrated experience and competence in this
type of work (20 Points).

2) Familiarity with the Hackensack Housing Authority's
Programs in specific and HUD rules and regulations
in general (30 Points).
3) Capability and capacity to accomplish work within
the required time period (30 Points).
4) Geographic location of the firm relative to the
proximity to the Housing Authority (10 Points).
5) Specialized experience of key personnel in Housing
Authority Programs (20 Points).
6) Firm's Equal Opportunity Policy. Each bidder must
ensure that all employees and applicants for
employment are not discriminated against because
of race, color, religion, sex or national
original (10 Points).
7) Price (10 Points)
Total Point Score:
Narrative Review of Proposal:

Hackensack Housing Authority
65 First Street
Hackensack, New Jersey 07601
Accounting Services
PROPOSAL SUBMISSION SHEET
1) Name/Address of Firm:
2) Telephone Number:
3) Contact Person:
4) Amount of Fee:
2026-2027: ________________
2027-2028: ________________
5) Amount of any expected reimbursables:
6) Other:

Legal Advertisement
REQUEST FOR PROPOSALS
The Housing Authority of the City of Hackensack, New Jersey will accept
proposals for Accounting Services for the fiscal year 10/1/26 through 9/30/27 with a
one-year renewal. The Request for Proposals (RFP) may be obtained at the Housing
Authority office:
Hackensack Housing Authority
65 First Street
Hackensack, New Jersey 07601
(201) 342-4280
All proposals are due by 9/3/26 by 10:00 AM.
This solicitation is being undertaken in accordance with NJSA 19:44.4 et seq. as a

"Fair and Open" competitive process and in accordance with the rules and
restrictions set forth by the State's Local Unit Pay-to-Play law.
ANTHONY FEORENZO
Executive Director
NON-COLLUSION AFFIDAVIT
State of New Jersey
County of _________________ ss:
I, ________________________________ residing in ___________________________________
(name of affiant) (name of municipality)
in the County of _______________________________ and State of _____________________of full age, being
duly sworn according to law on my oath depose and say that:
I am _____________________________________ of the firm of _________________________
(title or position) (name of
firm)
_____________________________________ the bidder making this Proposal for the bid