REQUEST FOR LETTERS OF INTEREST ASSET COLLECTION SERVICES (2025-2028)

Agency:	Arkansas Democrat-Gazette
State:	Arkansas
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services
Posted Date:	Feb 24, 2025
Due Date:	Mar 14, 2025
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ARKANSAS DEPARTMENT OF TRANSPORTATION
REQUEST FOR LETTERS OF INTEREST
ASSET COLLECTION SERVICES (2025-2028)
Notice is hereby given that the Arkansas Department of Transportation (ARDOT) is seeking Proposals from qualified entities to provide on-call pavement, bridge, and other transportation-related asset data collection on an as-needed basis for the calendar years 2025 through 2028.
1. GENERAL SCOPE OF SERVICES
The selected firm(s) will provide traffic data collection services that may include, but are not limited to:
• High-resolution digital right-of-way imagery
• Pavement imagery and pavement performance data
• Pavement friction (skid) data
• Falling weight deflectometer (FWD) data
• Ground penetrating radar (GPR) data
• Retro reflectivity data
2. SUBMISSION INSTRUCTIONS
Submissions must be received in PDF format no later than 4:00 p.m. CST on March 14, 2025. Late submissions will not be considered. Responses must be emailed to consultantcontracts@ARDOT.gov subject line “ASSET DATA COLLECTION 2025.” To be given further consideration, responses to this solicitation must include:
• A one-page cover letter with primary contact information addressed to Rex Vines, Chief Engineer – Operations.
• Completed forms, including:
▪ Contract and Grant Disclosure Certification Form EO-98-04.
▪ Certification of adherence to applicable State Laws.
• A proposal detailing:
▪ Relevant experience with similar projects or services.
▪ Qualifications and resumes of key team members.
▪ Demonstration of a clear understanding of the service requirements.
▪ Approach and methodology for delivering the proposed services.
▪ References, recommendations, or testimonials, if available, including contact information.
Excluding the cover letter and required forms, the Letter of Interest shall not exceed five (5) pages. The font size shall be no smaller than size 11, and all pages must be formatted as 8 ½” x 11”.
3. EVALUATION CRITERIA
EVALUATION CRITERIA, POINTS POSSIBLE
General technical capabilities. 20
Availability and capacity to provide requested services. 10
General and professional reputation, including responsiveness to civil rights and equal employment opportunity requirements and opportunities. 10
Past work performance. 10
Qualifications and experience with projects of a similar nature. 10
Total Points for Proposal 60
4. ADDITIONAL INFORMATION
Details regarding solicitations and requirements, including standard forms, can be found at the ARDOT Consultant Contracts Division webpage or by contacting consultantcontracts@ardot.gov .
NOTICE OF NONDISCRIMINATION
The Arkansas Department of Transportation (ARDOT) complies with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, ARDOT does not discriminate on the basis of race, sex, color, age, national origin, religion (not applicable as a protected group under the FMCSA Title VI Program), disability, Limited English Proficiency (LEP), or low-income status in the admission, access to and treatment in ARDOT’s programs and activities, as well as ARDOT’s hiring or employment practices. Complaints of alleged discrimination and inquiries regarding ARDOT’s nondiscrimination policies may be directed to Civil Rights Officer Joanna P. McFadden (ADA/504/Title VI Coordinator), P. O. Box 2261, Little Rock, AR 72203, (501) 569-2298, (Voice/TTY 711), or the following email address: joanna.mcfadden@ardot.gov . Free language assistance for Limited English Proficient individuals is available upon request. This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape, and in Braille.
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