Request for labor services HC-06-19-26A

Columbia County School District
PURCHASING DEPARTMENT
4781 Hereford farm Road, Evans, GA 30809
Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net
NOTICE TO VENDORS
COMPETITIVE PROPOSALS FOR STAFFING
CONTRACTS
NO. HC-06-19-26A
The Columbia County School District (CCSD) is accepting sealed proposals as
specified in the attached Invitation For proposals documents (RFP). Proposals will
be received at the office of Hudson E. Chandler, Purchasing Supervisor, Columbia
County School District, Business Department, 4781 Hereford Farm Road, Evans, GA
30809.
PROPOSALS SHALL BE PLAINLY MARKED
RFP FOR: Competitive Proposals for staffing contracts
REQUEST NUMBER: HC-06-19-26A
DUE BEFORE: June 19, 2026 @ 2:00 p.m.
Any proposal received later than the specified date and time, whether delivered in
person or mailed, may be disqualified.
The CCSD reserves the right to reject any or all proposals and to accept any proposal
deemed most advantageous to the CCSD and to waive any informalities in the
request.
Hudson E. Chandler
Purchasing Supervisor

CERTIFICAT ION & ACCEPTANCE FORM
Project Name: Invitation for Proposal
Staffing Services
NO. HC-06-19-26A
Refer ALL Inquiries to:
Commodity: Staffing Services
Columbia County School District
Contract Type: Proposal
5108 Hereford Farm Road
Evans, GA 30809
FOR CCBOE USE ONLY
ATTN: Hudson Chandler, Purchasing
Supervisor Contract Number:
Telephone: 706- 541- 2723 Ext. 5108
Facsimile: 706- 855-3843
E-Mail: Hudson.Chandler@ccboe.net
(See page 2 for mailing instructions.)
NOTICE
Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not
submitted with this form.
EXECUTION
In compliance with this Request and subject to all the terms and conditions herein, the undersigned offers and agrees to
furnish all products, materials, equipment, and labor necessary to perform to the attached specification, at the price and
within the time specified herein. I certify that this Offer is made without prior understanding, agreement, or connection
with any firm, corporation, or person submitting a Proposal for the same purpose, and is in all respects fair and without
collusion or fraud. Under penalty of perjury, the undersigned Offeror certifies that, to the best of its knowledge and
belief: (1) the prices in this Proposal have been arrived at independently without collusion, consultation, communication,
or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Offeror,
or to any competitor or with any officers, agents or employees of the CCBOE; and (2) unless otherwise required by Federal
or Georgia Law, the prices which have been offered in this Proposal have not been knowingly disclosed by the Offeror and
will not be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any other Offeror or to any other
competitor; and (3) no attempt has been made or will be made by the Offeror to induce any other person, partnership or
corporation to submit or not submit a Proposal for the purpose of restricting competition.
Failure to execute/sign Proposal prior to submittal may render the Proposal invalid. Late Proposals may
not be accepted.
FEDERAL ID OR SOCIAL SECURITY NO:
OFFICIAL BUSINESS NAME,
COMPANY NAME, TRADE NAME:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE TOLL FREE TEL. NO
NUMBER: (800)
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: WEB ADDRESS:
E-MAIL:
Offer valid for 45 days from Request for Proposal due date unless otherwise stated here: ____ days

TYPE BUSINESS
Check one or more where applicable:
Minority-Owned Business (at least 51% owned and controlled by minority group members)
Woman-Owned Business (at least 51% owned and controlled by women)
Small Business
ACCEPTANCE OF OFFER
If any or all parts of this Proposal are accepted, an authorized representative of the CCSD shall affix their signature hereto
and this document and any other special terms and conditions, scopes of work, specifications, and any Columbia County
School District Contract conditions applicable to this Request For Proposal shall then constitute the entire written
contract agreement between the parties ("Contract"). This Contract supersedes all prior written or oral agreements and
there are no other promises or conditions in any other agreement, whether written or oral, having effect on this Contract.
A copy of this acceptance will be forwarded to the successful Offeror and a CCSD Purchase Order and/or General Contract
For Services will issued as a release against this Contract.
FOR CCSD USE ONLY
Offer accepted and contract awarded this ____ day of _____________________, 20_____,
By ___________________________________________________________ (Authorized
contracting representative of CCSD).
MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Proposal
document and any required RFB documents with your Proposal. This is a formal sealed RFB. Seal, address envelope and
identify the Request For Proposal number on the outside of the package as shown below: It is the responsibility of the
Offeror to have all required RFB documents received by CCSD on or before the specified due date and time. INCLUDE ONE
ORIGINAL PROPOSAL RESPONSE AND ONE COPY.
Columbia County School District
Business Department
4781 Hereford Farm Road
Evans, Georgia 30809
Attention: Hudson Chandler, Purchasing Supervisor
Project: Staffing Services
RFP: HC-06-19-26A
Review: June 19, 2026 @ 2:00 p.m.

Instructions & Specifications
The Columbia County School District, 4781 Hereford Farm Road, Evans, Georgia 30809 (CCSD) is soliciting
competitive proposals for Staffing contracts:
* Special Education Teachers (including, IRR, SLP, EBD, ASD and CCETS)
* General Education Paraprofessionals,
* Special Education Paraprofessionals (including ASD, EBD, SID/PID, MOID, IRR, Pre K, CCETS)
* American Sign Language (ASL) Paraprofessionals
* School Nutrition Assistants
The contract is to be for one year upon date of award, with option of extending based on mutual consent for up
to four successive years thereafter.
The Contract shall be deemed to terminate absolutely and without further obligation on the part of CCSD at the
close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it
may be renewed. In the event of insufficient funding, the Contract shall terminate absolutely and without
further obligation as of that moment.
All services must align with District adopted job descriptions, training requirements, physical demands, and
performance expectations.
The CCSD may award one or more contract awards if deemed in the best interest of the BOE.
The Request for Proposal (RFP) number is HC-06-19-26A.
Proposals are due no-later-than June 19, 2026 at 2:00 p.m. to the CCSD office at 4781 Hereford Farm Road,
Evans GA, 30809.
Last day for vendor question June 12, 2026 at 2:00 p.m.
Questions are to be forwarded to Hudson.Chandler@CCBOE.net.
The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not
received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18
megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.
GENERAL INFORMATION
This solicitation does not obligate funds, nor does it constitute a contract, offer of employment, or offer of
purchase.
The cost of preparing and submitting a proposal is the sole obligation of the vendor.
All vendors must submit a minimum of three references. References must be for projects/contracts of similar
size and scope as that contemplated herein. References must include valid email address and point of contact.
Failure to provide adequate references may result in disqualification of your proposal.
By submittingcompetitor,, the Vendor certifies that, to the best of its knowledge and belief: (1) the prices have
been arrived at independently without collusion, consultation, communication, or agreement, for the purposes
of restricting competition, as to any matter relating to such prices with any other Proposer, or to any competitor
or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by Federal or Georgia
Law, the prices which have been offered in this proposal have not been knowingly disclosed by the Proposer and

Columbia County School District
Staffing for Various Services
HC-06-19-26A
will not be knowingly disclosed by the Proposer prior to opening, directly or indirectly, to any other Proposer or
to any other competitor; and (3) no attempt has been made or will be made by the Proposer to induce any other
person, partnership or corporation to submit or not submit a proposal for the purpose of restricting
competition.
Failure to comply with any or all specifications may result in immediate termination of the contract.
CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax, or
use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The
Federal Tax ID number for the CCSD is 58-6000217.
ANY DISCUSSIONS REGARDING PRICE WITH CCSD EMPLOYEES OR OTHER VENDORS PRIOR TO THE
PROPOSAL OPENING IS EXPRESSLY FORBIDDEN AND MAY RESULT IN DISQUALIFICATION OF YOUR
PROPOSAL.
It would be appreciated if vendors would also provide one electronic copy in form of a pdf.
Proposals must contain, as a minimum, the following forms:
* Certification & Acceptance Form (2-Pages)
* Business References
* Statement concerning the number of personnel with qualifications and experience
* Detail explanation of billing process and policy
* Detail explanation of process required for requesting personnel to fill openings
No later than 10 calendar days following contract award and before work or services begin, the following are
required:
* Proof of Insurance meeting requirements stated in General Contract of Services
* Signed copy of General Contract for Services
Scope of Services
Vendors shall provide qualified personnel for the following roles:
* General Education Paraprofessionals
* Special Education Paraprofessionals (including ASD, EBD, SID/PID, MOID, IRR, Pre K, CCETS)
* American Sign Language (ASL) Paraprofessionals
* School Nutrition Assistants
All services must align with District adopted job descriptions, training requirements, physical demands, and
performance expectations.
Mandatory Vendor Qualifications
* Minimum five (5) years of experience providing K 12 staffing services
* Demonstrated experience serving public school districts
* Capacity to staff multiple schools simultaneously
* Designated account manager with authority to resolve issues
Staffing Qualifications
Paraprofessionals
* Meet Georgia Teacher/Certification requirementsMeet Georgia paraprofessional qualification
requirements

Columbia County School District
Staffing for Various Services
HC-06-19-26A
* Demonstrated ability to support reading, writing, mathematics, behavior, readiness, and adaptive skills
* Ability to implement IEPs and Behavior Intervention Plans
* Ability to collect and report student data
* Physical capability to meet job demands
ASL Paraprofessionals
* Verified fluency in American Sign Language
School Nutrition Assistants
* Training in food safety and sanitation
* Ability to operate kitchen equipment
* Compliance with USDA School Nutrition Program requirements
* Ability to meet physical demands of the position
Training Requirements
Vendors must ensure completion of all required training prior to placement, including:
* FERPA and student confidentiality
* Mandated reporting and student safety
* Non Violent Crisis Prevention Intervention (for applicable roles)
* Applied Behavior Analysis strategies (ASD roles)
* Assistive and augmentative communication systems
Screening and Background Checks
* Criminal background checks compliant with Georgia law
* Drug screening
* Reference verification
* Immediate removal and replacement upon District request
Staffing Continuity
* Vacancy fill within 24-72 hours
* Same day or next day absence coverage
* Retention strategies for high need positions
Reporting and Accountability
Monthly reports shall include:
* Positions filled and vacant
* Turnover data
* Training compliance
* Incident reporting
Risk Allocation
The vendor shall assume employer-of-record responsibilities and indemnify the district for employment-
related claims.

Columbia County School District
Staffing for Various Services
HC-06-19-26A
# persons
Position Current rate Mark up% Bill Rate
available
If additional staffing specialties are available, please include and provide detail of minimum specifications for
those position types.
Vendor Evaluation Scoring Rubric
Proposals will be evaluated utilizing the following categories and weights:
25% Price
20% Number of key personnel with qualifications and experience
20% Years of experience
20% Past performance of work with other school districts with the state of Georgia
15% Responsiveness in clearly stating and understanding the scope of work and in meeting the requirements
of the request

Columbia County School District
Staffing for Various Services
HC-06-19-26A
Questions from previous bid request.
A.
1. Of the positions listed below as a part of the RFP, how many positions is CCSD looking to fill
(or how many current vacancies) and what is the district's current pay rate for each?
a. General Education Paraprofessionals 20; average wage $18
b. Special Education Paraprofessionals (including ASD, EBD, SID/PID,MOID, IRR, Pre K,
CCETS) 25; $18
c. American Sign Language (ASL) Paraprofessionals 7; $20
d. School Nutrition Assistants 20; $17
2. Will vendor questions that are submitted be answered specifically back to that vendor or posted
as an addendum on the public site? both
3. Page 5 of the document (included under General Information) states that, among other things,
proposals must contain a statement concerning the number of personnel with qualifications
and experience. This is also referenced on Page 7 under the scoring rubric: 20% number of key
personnel with qualifications and experience. Can you please clarify if this is referring to
potential talent to fill the staffing needs or corporate personnel employed by the vendor who
will be directly supporting CCSD? This is just a criteria used to help with the decision-making
process. We are only interested in personnel employed by the vendor who could be directly
supporting CCSD.
4. Are the pricing and references required to be submitted on the forms included in the RFP
document or is that the format submissions should follow?
a. Additionally, Page 5 states that "Proposals must contain, as a minimum, the
following forms:"
i. Certification & Acceptance Form (2 pages I see included)
ii. Business References (I see included, but also refer to #4 question)
Enter this information on the page listed "Business References Form" or
provide on another sheet clearly labeled as
iii. Statement concerning the number of personnel with qualifications
and experience (would this be the grid for pricing on Page 7? Also refer to #4
question) This information is for page 7
iv. Detail explanation of billing process and policy - I do not see a form
included in the document for this This information should be labeled as billing
process and policy in vendor response
v. Detail explanation of process required for requesting personnel to
fill openings - I do not see a form included in the document for this This
information should be labeled as process required for requesting personnel to
fill openings in vendor response
5. Page 2 of the Certification & Acceptance Form states under "Mailing Instructions" INCLUDE
ONE ORIGINAL PROPOSAL RESPONSE AND ONE COPY. Page 4 under "Instructions &
Specifications" states that Columbia County School District will accept bids by email. And at the
end of that same paragraph that Electronic Signatures will be accepted on bids. Page 5 under
the section heading "General Information" states that "It would be appreciated if vendors
would also provide one electronic copy in form of pdf." I prefer to hand deliver proposals to
ensure they are received, but this seems redundant if an electronic PDF is appreciated and the

Columbia County School District
Staffing for Various Services
HC-06-19-26A
district can accept bids by email. Would you please clarify exactly how the district would
prefer to receive this response? If you would prefer to hand deliver, please do so
B.
1. Rebid Status
Is this solicitation a rebid of a prior contract? No. If so, who is/are the incumbent vendor(s),
and when does the current contract expire?
2. Current Bill Rates
Can the District provide the current hourly bill rates being paid for each staffing category listed
(General Education Paraprofessionals, Special Education Paraprofessionals, ASL
Paraprofessionals, and School Nutrition Assistants)? See above.
3. Worker Classification
Will the District consider proposals that include either W-2 employees or 1099 independent
contractors as part of the staffing solution under this RFP? Yes
4. Award Timeline & Notification
What is the anticipated award date, and how will vendors be notified of the selection decision
(e.g., formal award letter, email, public posting)? No sooner than April 2026; more likely July
2026
5. Estimated Staffing Volumes
Can the District provide estimated quantities, historical utilization, or projected needs for each
staffing category during the initial contract term? Paraprofessionals approximately >90 per
year; SNW, approximately 30 per year.
6. Work Schedule & Calendar
Will assigned personnel be expected to follow the District's academic calendar (including
holidays, teacher workdays, and school closures) Yes. , and are there minimum daily or weekly
hour guarantees? No
7. Onboarding & Compliance Requirements
Beyond the background checks, training, and documentation outlined in the RFP, are there
additional District-specific onboarding steps (e.g., badge issuance, orientation sessions,
technology training) required prior to placement? They are to be a part of all mandatory events
and review all mandatory documents as would regular employees.
C.
Will virtual teletherapy services be considered or is the Columbia County School District considering
in person and on-site services only? On site only
D.
1. For each category (General Education Paraprofessionals, Special Education Paraprofessionals
including ASD/EBD/SID/PID/MOID/IRR/Pre-K/CCETS, ASL Paraprofessionals, and School
Nutrition Assistants), what is the estimated number of positions anticipated during the initial
contract term? See table
2. What are the current vacancy counts by category, and does the District anticipate additional
openings due to enrollment growth or program expansion? See table

Columbia County School District
Staffing for Various Services
HC-06-19-26A
3. Over the most recent full school year, approximately how many total hours (or average weekly
hours) were utilized for each category through temporary or contract staffing, if applicable?
NA
4. Are these roles expected to be primarily long-term assignments (multi-week/month
placements) or short-term/daily coverage? Yes. Please also confirm typical shift lengths and
whether assignments follow the standard student calendar or include summer programs. All
categories have a calendar of workdays see business site on website for this information
5. Are staff paid only for scheduled student-contact hours, or should vendors account for paid
non-instructional time (e.g., meetings, planning, training, lunch, duty coverage)? Additionally,
are breaks billable to the District? School based work hours.
6. Which required trainings (FERPA, mandated reporting, Non-Violent CPI, ABA strategies,
assistive communication systems, etc.) are provided by the District versus expected to be
provided by the vendor? Should training time be considered billable or non-billable? No
7. Does the District currently utilize staffing vendors for any of these categories? If so, which
categories are currently vendor-supported? If vendor supported, who are they? What are their
pay rate per position, and what are their markup % per position? No
8. Is this a single or multiple award? Multi if in the best interest of the CCSD
9. What is the anticipated award notification date? No sooner than April 2026; more likely July
2026
E.
Cost/Billing/Invoicing
1 Can you please provide a list of incumbent vendors and their bill rates. N/A
2 What is the total budget/expenditure allotted for this RFP? Cost of this category of employees and
their benefits.
3 Can we provide pricing ranges on select disciplines? Yes
4 Please clarify Medicare/Medicaid Billing: Will the vendor be required to bill Medicaid
with direct reimbursement going to the vendor through the vendors Medicaid billing
number, if applicable? Or will the vendor be required to enter Medicaid billing through
the districts billing documents for the district to be reimbursed directly by Medicaid, if
applicable? Vendor responsibility
Prior Vendors
1 How long have the incumbent suppliers held this contract? N/A
2 Are you satisfied with the incumbent suppliers? If not, what are you unsatisfied with? N/A, looking
to save money.
Shifts/Scheduling
1 What is the expectation and frequency for on-call needs? See table
2 What is expectation and frequency for replacing a candidate that is ill/calls off? You must do it. We
expect you to fill the absences
3 Does the district fingerprint and badge? How long once confirmed does the process take
for the clinician to start? This will be your responsibility
Current Program Synopsis