Request for Information: Tuition Reimbursement Solution for Employee Education Benefits

Project Description: Notice of Intent to Designate Sole Source/Sole Brand:
This Request for Information (RFI) Notice of Intent to Designate Reasonable Source is to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County’s needs. This is not a request for pricing or a purchase commitment.
The following commodity or service is thought to be available from only a sole source (or reasonable source) and is the only commodity/services that meets the County’s needs.
The Broward County Human Resources Division is seeking tuition reimbursement software as a service that has self-service capabilities for employees and enables staff to accurately and efficiently process approvals for educational activities and tuition reimbursements. Functional capabilities of the software should include, but are not limited to:
• Flexible, customizable, paperless solution;
• Custom URL and Single Sign-On portal;
• Automated workflow, with tiered approver levels;
• Standardized reports and Ad hoc report builder (all fields);
• Application security, encryption, data back-ups, and regularly updated infrastructure;
• Email and onscreen notifications;
• Employee's full application history, relevant employment and application information;
• Accommodation for multiple types of educational activities including: college or university courses, conferences, certifications, and continuing education courses
This RFI will remain posted until closing date and time.
Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described or written explanation or other documentation contesting the proposed RFI designation.
If you are capable of meeting or exceeding the County’s requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. Vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if commodity or service is comparable, is available from multiple suppliers, and meets the County’s needs. The Director of Purchasing shall have sole authority in deciding what is comparable.
The Director of Purchasing shall consider such submittals and notify all submitting vendors (thru the electronic bidding system) of the decision whether to designate as a Sole Source/Brand, which decision shall not be subject to objection, protest, or appeal.