Request for Information - Human Resources Application Tracker
| Agency: | State Government of New York |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 12, 2025 |
| Due Date: | Dec 2, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Request for Information - Human Resources Application Tracker
NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION FOR THE PROCUREMENT OF GOODS AND/OR SERVICES.
Question Submission Deadline: October 30, 2025, 12:00 PM, Eastern Daylight Time (“EDT”)
RFI Response Submission Deadline: December 2, 2025, 12:00 PM, Eastern Standard Time (“EST”)
-
Questions & Answers Round 1: RFI Human Resources Application Tracker
Revised as of November 6, 2025.
Download
Attachment Preview
Kathy Hochul, Governor
RuthAnne Visnauskas, Commissioner/CEO
Request for Information
for
Human Resources Application Tracker
Request for Information Issuance Date:
Response Submission Deadline:
October 23, 2025
November 14, 2025, 12PM, EST
November 19, 2025, 12PM, EST
December 2, 2025, 12PM, EST
ADD SONYMA/HFA???
HOUSING TRUST FUND CORPORATION
641 Lexington Avenue | New York, NY 10022
www.hcr.ny.gov
RFI Submission Coversheet
Attach this form to the top of your submission.
DATE: _______________________________________________________________
GENERAL INFORMATION ON FIRM:
Legal Name of Firm:
_______________________________________________________________________
Mailing Address:
_______________________________________________________________________
Website:
_______________________________________________________________________
Main Telephone Number (including area code):
_______________________________________________________________________
Federal Tax ID Number:
_______________________________________________________________________
SEC Registration Number (if applicable):
_______________________________________________________________________
MBE Registration Number (if applicable):
_______________________________________________________________________
WBE Registration Number (if applicable):
_______________________________________________________________________
MWBE Registration Number (if applicable):
_______________________________________________________________________
SDVOB Registration Number (if applicable):
_______________________________________________________________________
Is your Firm a Small Business Concern? ____ Yes ____ No
“Small Business Concern” means a business which is a resident in the State of New York, independently
owned and operated, not dominant in its field and employs one hundred or less persons.
MAIN CONTACT INFORMATION FOR THIS SUBMISSION:
Please list the individual that will be the main contact regarding this RFI submission:
Contact Name:
_______________________________________________________________________
Contact Telephone Number (including area code):
_______________________________________________________________________
Contact E-mail Address:
_______________________________________________________________________
Contact Facsimile Number (including area code):
Page 2 of 14
NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION. THE AGENCY
RESERVES THE RIGHT TO USE INFORMATION RESULTING FROM THIS RFI PROCESS TO DEVELOP
A FUTURE SOLICITATION.
HOUSING TRUST FUND CORPORATION
REQUEST FOR INFORMATION
FOR
HUMAN RESOURCES APPLICATION TRACKER
NOTE: THIS IS A REQUEST FOR INFORMATION AND NOT A SOLICITATION FOR
THE PROCUREMENT OF GOODS AND/OR SERVICES.
THE HOUSING TRUST FUND CORPORATION RESERVES THE RIGHT TO USE
INFORMATION RESULTING FROM THIS REQUEST FOR INFORMATION
PROCESS TO DEVELOP A FUTURE SOLICITATION.
1 INTRODUCTION
New York State Homes and Community Renewal (“HCR”) consists of all the major housing and
community renewal agencies of the State of New York (“State”) including the Housing Trust Fund
Corporation (“HTFC” or “Agency”). HCR includes other agencies not involved in this request
for information (“RFI”) process.
2 OBJECTIVE AND PURPOSE
The purpose of this RFI is to gain knowledge from qualified firms or individuals (“Respondents”)
regarding the full range of potential options and strategies currently available in the marketplace
for the provision of an Applicant Tracking System (“ATS” or the “Project”) to replace the two
ATSs currently being utilized.
HTFC is searching for an ATS to resolve several issues and overcome the limited capabilities of
the two ATSs currently in place. HTFC’s Office of Human Resources Management seeks to
identify a new software to streamline and enhance its recruiting and onboarding practices. Due to
the complexity of the Agency’s structure HTFC and its sister agencies (i.e., State of New York
Mortgage Agency, New York State Housing Finance Agency and New York State Affordable
Housing Corporation) are currently using two separate licenses of an Applicant Tracking System
provided by Automatic Data Processing, Inc. (“ADP”). HTFC requires one system that allows the
transfer of new hire information and onboarding paperwork into each separate ADP license,
depending on payroll.
Page 3 of 14
NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION. THE AGENCY
RESERVES THE RIGHT TO USE INFORMATION RESULTING FROM THIS RFI PROCESS TO DEVELOP
A FUTURE SOLICITATION.
The Agency may request to meet with Respondents following the RFI submission deadline,
indicated in the Calendar of Events and Milestones section of this RFI, to request clarifications
and/or to seek a demonstration of products available. Responses will be used to gauge the level of
interest in the Project described herein and may be used in the development of a future Solicitation,
at the Agency’s discretion.
Respondents to this RFI will not be precluded from responding to any future request for proposal
(“RFP”) process and will not be given any additional consideration from vendors who have not
submitted a response to this RFI. Contact information received from parties interested in this RFI
will be retained to inform said interested parties regarding any information in connection with a
potential future RFP process. All materials submitted in response to this RFI shall become the
property of the Agency.
The Agency will not be liable for any costs incurred by any Respondent in connection with the
preparation and submittal of any written response or for participation in a demonstration in
response to this RFI. RFI Submissions are subject to disclosure under the Public Officers Law
Section 87 (Freedom of Information Law Act).
Since this RFI is not a procurement, the restricted period under State Finance Law Sections 139j
and 139k (the Procurement Lobbying Law) is not applicable. However, any future Solicitation
process resulting from this RFI process will be subject to all applicable Agency requirements.
Participation in this RFI process, or any communication with State or HCR Staff involved in this
RFI, will in no way constitute a commitment by the Agency to award a future contract.
3 OVERVIEW OF EACH AGENCY
HTFC was established as a subsidiary public benefit corporation of the New York State Housing
Finance Agency. The mission of HTFC is to further community development through the
construction, development, revitalization and preservation of low-income housing, the
development and preservation of businesses, the creation of job opportunities, and the
development of public infrastructures and facilities.
More detailed information relating to HTFC and its respective programs may be found at the
Agency’s website https://hcr.ny.gov/, hyperlinked herein.
-REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY-
Page 4 of 14
NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION. THE AGENCY
RESERVES THE RIGHT TO USE INFORMATION RESULTING FROM THIS RFI PROCESS TO DEVELOP
A FUTURE SOLICITATION.
4 CALENDAR OF EVENTS AND MILESTONES
The RFI timeline is indicated in the table below.
Event
Issuance of RFI
Question Submission Deadline
HCR Responses to Questions
RFI Response Submission Deadline
Interviews/Demonstrations
(To be held at the discretion of the
Agency)
Date
October 23, 2025
October 30, 2025, 12:00 PM, Eastern Daylight
Time (“EDT”)
November 6, 2025
November 12, 2025
November 19, 2025
November 14, 2025, 12:00 PM, Eastern
Standard Time (“EST”)
November 19, 2025, 12:00 PM, Eastern
Standard Time (“EST”)
December 2, 2025, 12:00 PM, Eastern Standard
Time (“EST”)
To be determined
Respondents submitting a response to this RFI may be invited for an interview and/or to provide
a demonstration of their solution to Agency staff. As this RFI is not a Solicitation, demonstrations
are not scored but rather are used to gather a general understanding of capabilities and functionality
of solutions in the industry.
The Agency reserves the right to modify this schedule at its discretion. Notification of changes in
connection with this RFI will be made available to all interested parties via the Agency’s web site
at https://hcr.ny.gov/procurement-opportunities. It is the responsibility of the Respondent to check
the website regularly for notifications relating to this RFI.
5 ADDITIONAL INFORMATION AND FOLLOW-UP
Any questions or requests for clarification regarding this RFI must be submitted via email to
contractunitinfo@hcr.ny.gov citing the RFI page and section, no later than the Question
Submission Deadline indicated in the Calendar of Events and Milestones section in this RFI. The
“Subject” line of the email should indicate “Questions - Human Resources Application Tracker”
Page 5 of 14
NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION. THE AGENCY
RESERVES THE RIGHT TO USE INFORMATION RESULTING FROM THIS RFI PROCESS TO DEVELOP
A FUTURE SOLICITATION.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
03 Title: RFP 26-100 Real Property Appraisal Services - Special Franchise Properties and
The New York State Contract Reporter
Bid Due: 6/18/2026
33 Title: UpToDate clinical decision support database subscription AI feature CR#: 2135233 Agency:
The New York State Contract Reporter
Title: Correction: PCI DSS Qualified Security Assessor Services Procurement Section Finance (DOF) Agency
The City of New York
Bid Due: 6/15/2026
Title: Payroll Managed Services Procurement Section Education (NYCDOE) Agency Name Contracts and Purchasing
The City of New York
Bid Due: 6/17/2026