Request for Information: Co-Producer for IGNITE Broward Art & Light Festival

Project Description: This Request for Information (RFI) (Notice of Intent to Designate Sole Source) is to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County’s needs. This is not a request for pricing or a purchase commitment.
The following commodity or service is thought to be available from only a sole source (or reasonable source) and is the only commodity/services that meets the County’s needs:
Co-Producer for IGNITE Broward Art & Light Festival
The Broward County Cultural Division invests and promotes the arts and culture sector, and the creative community. Additionally, the Cultural Division offers grants to cultural organizations and artists, manages the County's Public Art & Design Program, and advances the creative sector through community engagement programs, special events, and capacity-building opportunities.
In line with promoting and supporting South Florida’s creative community and economy, the Cultural Division and Mad Studios, also known as Mad Arts (Mad Arts), have co-produced the IGNITE Broward Art & Light Festival (IGNITE Broward) since its inception as Light in the Night in 2021. IGNITE Broward is a free, family-friendly art and light festival which features cutting-edge public art experiences that fuse innovation, sound, and interactivity. To date, IGNITE Broward is held at several Broward County cities: Fort Lauderdale: Esplanade Park + Riverwalk; Dania Beach, and Hollywood: Arts Park at Young Circle, attracting over 80,000 attendees annually.
The Cultural Division is seeking Reasonable Source approval to Mad Arts to continually serve as the producing partner for IGNITE Broward as their unique expertise in producing immersive art experiences makes them essential to IGNITE Broward’s success and its future as a premier cultural event in South Florida. To ensure the successful execution and continued growth of the festival, Mad Art’s scope of work includes, but are not limited to:
Art Curation and Production
- Collaborating with local, national, and international artists to curate a diverse lineup of immersive art installations.
- Designing and producing large-scale projection mapping, interactive light sculptures, and sound-based art installations tailored
to each venue.
Installation and Technical Execution
- Managing the installation and deinstallation of all art pieces across multiple locations.
- Providing specialized technical expertise in projection mapping, lighting design, and audio-visual integration to ensure high-
quality experiences.
Logistics Management
- Ensuring seamless execution across all venues by managing timelines, resources, and technical requirements.
Event Expansion Support
- Innovating new ways to enhance accessibility and community engagement through cutting-edge technology and design.
Quality Assurance
- Maintaining high artistic standards while ensuring safety and compliance with all local regulations.
Venue Space
- Provide venue space serving as a location for IGNITE Broward.
This RFI will remain posted until closing date and time.
Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described or written explanation or other documentation contesting the proposed RFI designation.
If you are capable of meeting or exceeding the County’s requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. Vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if commodity or service is comparable, is available from multiple suppliers, and meets the County’s needs. The Director of Purchasing shall have sole authority in deciding what is comparable.
The Director of Purchasing shall consider such submittals and notify all submitting vendors (thru the electronic bidding system) of the decision whether to designate as a Sole Source/Brand, which decision shall not be subject to objection, protest, or appeal..