Request for Bids Oak 1 MG Tank and Corp Yard 1.5 MG Tank Retrofitting and Recoating Project
| Agency: | City of Greenfield |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Aug 11, 2026 |
| Due Date: | Aug 13, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Request for Bids Oak 1 MG Tank and Corp Yard 1.5 MG Tank Retrofitting and Recoating Project
Appendix A- Tank Inspection Reports
Appendix B- Available Tank Drawings
Mandatory Pre-Bid Meeting: Thursday, August 13, 2026 at 10:00 AM local time
Bid Closing Time: Thursday, August 27, 2026 at 4:00 PM local time
Attachment Preview
REQUESTS FOR BIDS
FOR
City of Greenfield
OAK 1 MG TANK AND CORP YARD 1.5 MG TANK
RETROFITTING AND RECOATING PROJECT
July 30, 2026
BID DUE:
August 27, 2026
at 4:00 PM (local time)
Table of Contents
Table of Contents .......................................................................................................................................... 2
NOTICE INVITING BIDS............................................................................................................................... 4
INSTRUCTIONS TO BIDDERS .................................................................................................................... 7
1.
BID SUBMITTAL...................................................................................................................... 7
2.
REQUIRED STATEMENTS AND FORMS TO BE SUBMITTED WITH BID........................... 7
3.
EXAMINATION OF SITE AND CONTRACT DOCUMENTS ................................................... 7
4.
REQUESTS FOR INFORMATION .......................................................................................... 8
5.
PRE-BID CONFERENCE ........................................................................................................ 8
6.
PRE-BID INVESTIGATION ..................................................................................................... 8
7.
LOCAL PURCHASING PREFERENCE .................................................................................. 9
8.
LOCAL HIRING FOR PUBLIC WORKS PROJECTS............................................................ 10
9.
ADDENDA ............................................................................................................................. 11
10. ALTERNATE BID ITEMS....................................................................................................... 11
11. COMPLETION OF BID FORMS ............................................................................................ 11
12. BID SCHEDULE .................................................................................................................... 12
13. MODIFICATIONS OF BIDS................................................................................................... 12
14. SUBCONTRACTORS............................................................................................................ 12
15. LICENSING REQUIREMENTS ............................................................................................. 12
16. BID GUARANTEE ................................................................................................................. 13
17. IRAN CONTRACTING ACT OF 2010.................................................................................... 13
18. NON- COLLUSION AFFIDAVIT ............................................................................................ 13
19. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION ................................ 13
20. BIDDER INFORMATION AND EXPERIENCE FORM .......................................................... 13
21. WORKERS’ COMPENSATION CERTIFICATION ................................................................ 14
22. SIGNING OF BIDS ................................................................................................................ 14
23. SITE VISIT STATEMENT ...................................................................................................... 14
24. OPENING OF BIDS ............................................................................................................... 14
25. WITHDRAWAL OF BID ......................................................................................................... 14
26. SUBSTITUTION OF SECURITY ........................................................................................... 14
27. PREVAILING WAGES ........................................................................................................... 15
28. DEBARRED CONTRACTORS AND SUBCONTRACTORS ................................................. 15
29. INSURANCE REQUIREMENTS............................................................................................ 15
30. PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS................................... 15
31. SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES ................ 15
32. FILING OF BID PROTESTS.................................................................................................. 15
33. BASIS OF AWARD ................................................................................................................ 16
34. AWARD PROCESS ............................................................................................................... 16
35. FAILURE TO EXECUTE CONTRACT AND FURNISH BOND. ............................................ 16
Page 2 of 109
36. RESERVATION OF RIGHTS. ............................................................................................... 16
37. EXECUTION OF CONTRACT............................................................................................... 16
38. QUESTIONS.......................................................................................................................... 17
39. CERTIFICATION OF REPORTED COMPLIANCE (CRC) .................................................... 17
40. Safety & BIDDER’S VIOLATION OF LAW/SAFETY QUESTIONNAIRE .............................. 17
BID PROPOSAL FORM.............................................................................................................................. 20
Bidders Information ................................................................................................................................. 20
Bid Submittal Checklist............................................................................................................................ 20
Bidders Required Statements Form ........................................................................................................ 21
Bid Schedule Form .................................................................................................................................. 25
Subcontractor List Form .......................................................................................................................... 28
Bidder Experience Statement Form ........................................................................................................ 29
Bidder’s Violation Of Law/Safety Questionnaire ..................................................................................... 30
Bidder’s Non-Collusion Affidavit Form..................................................................................................... 31
CALIFORNIA BIDDER'S BOND FORM .................................................................................................. 32
CALIFORNIA PAYMENT BOND ............................................................................................................. 36
SAMPLE CONTRACT................................................................................................................................. 38
EXHIBIT A – TASKS TO BE PERFORMED ........................................................................................... 43
EXHIBIT B - PAYMENT SCHEDULE ...................................................................................................... 44
EXHIBIT C - INSURANCE REQUIREMENTS ........................................................................................ 45
FULLY EXECUTED BOND FORMS ....................................................................................................... 48
GENERAL CONDITIONS ........................................................................................................................... 49
C1 DEFINITIONS .................................................................................................................................... 49
C2 CONTRACT DOCUMENTS............................................................................................................... 50
C3 THE ENGINEER ................................................................................................................................ 52
C4 THE CONTRACTOR AND HIS EMPLOYEES .................................................................................. 54
C5 PROGRESS OF THE WORK ............................................................................................................ 60
C6 PAYMENT – GENERAL REQUIREMENTS ...................................................................................... 63
SPECIAL CONDITIONS ............................................................................................................................. 69
BID ITEM DESCRIPTIONS AND PAYMENT PROVISIONS ...................................................................... 72
CORPORATION YARD 1.5 MG TANK BID ITEMS ............................................................................ 72
OAK AVENUE 1.0 MG TANK BID ITEMS ........................................................................................... 77
TECHNICAL SPECIFICATIONS................................................................................................................. 86
SCOPE AND CONTROL OF THE WORK .............................................................................................. 86
PROTECTIVE COATINGS...................................................................................................................... 91
REPAIRS TO THE EXISTING TANK .................................................................................................... 104
ATTACHMENTS ....................................................................................................................................... 110
Appendix A – Tank Inspection Reports ................................................................................................. 110
Appendix B – Available Tank Drawings ................................................................................................ 110
Page 3 of 109
City of Greenfield
599 El Camino Real
Greenfield, CA 93927
(831) 674-5591 (831) 674-3149
www.ci.greenfield.ca.us
NOTICE INVITING BIDS
REQUEST FOR BIDS FOR OAK 1MG TANK AND CORP YARD 1.5 MG TANK RETROFITTING AND
RECOATING
NOTICE IS HEREBY GIVEN that the City of Greenfield, hereinafter referred to as “City,” for retrofitting,
repairing, and recoating two critical supply water storage tanks.
The City of Greenfield’s water distribution system relies on two above ground storage tanks: a 1 MG tank
on Oak Ave and a 1.5 MG tank located within the Corporation Yard. Both tanks are due for maintenance,
repairs, retrofitting, and recoating. The Oak Ave Tank was constructed in 1988, and The Corporation Tank
was constructed more recently in 2008. Both tanks were inspected in 2024, with reports created. This bid
focuses heavily on the recommendations made in the reports provided in 2024, which will be attached.
Services range form replacing screen meshes with bug repellant mesh screens to welding of interior for
both tanks. The scope of work includes welding repairs, repairing corroded areas, implementing OSHA-
compliant measures, and recoating interior.
This is a “Performance Specification”, meaning an expected repair or constructed resolution to a described
maintenance issue is required of the contractor, in some instances without complete engineering. The
Contractor will be responsible for providing professional engineering support and preparing competent
technical submittals where engineering in this Bid Specification is limited. Contractor participation in the
Mandatory Pre-bid Conference & Tour and RFI submittal process prior to bidding will be essential in
preparing a responsive bid. Thorough completion of the bid proposal forms, including the Bidder Experience
Form is also essential in preparing a responsive bid.
A Mandatory Pre-bid Conference & Tour is scheduled for Thursday August 13, 2026 at 10 am.
Questions from potential Bidders can be submitted through this project’s Planet Bids Q&A tab.
Requests for information (“RFI”) and must be received by Monday, August 17, 2026 at 5:00 p.m.
Late bids will not be accepted. Please see Instructions to Bidders and Bid Forms for format and
full deadline information.
Bid Proposal Due Date and Bid Opening: August 27, 2026 at 4:00 PM local time.
August
Bid forms and specifications are available on the City of Greenfield Website via Planet Bids
https://vendors.planetbids.com/portal/78539/portal-home.
Project is to be completed within One Hundred Sixty (160) WORKING days from the date specified in the
Notice to Proceed. The Contractor shall pay to the City of Greenfield the sum of Five Hundred Dollars
($500.00), for each and every calendar day delay in finishing the work in excess of the working day
completion time.
The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-
Fueled Fleets and Regulations (“Regulation”) which went into effect January 1, 2024 and apply broadly to
all self-propelled off-road diesel vehicles 25 horsepower or greater and other forms of equipment used in
California. A copy of the Regulation is available at
Page 4 of 109
https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf Bidders are required
to comply with all CARB regulations & requirements, including, without limitation, all applicable sections of
the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et. Seq.
throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all
listed subcontractors’ most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB.
Failure to provide valid CRCs are required herein may render the Bid non-responsive.
It is the responsibility of each prospective bidder to check PlanetBids on a daily basis through the close of
bids for any applicable addenda or updates. PlanetBids sends email notifications ONLY to those registered
as Bidders for the project. The City does not assume any liability or responsibility based on any defective
or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Bid Documents.
Information on PlanetBids may change without notice to prospective bidders. The Contract Documents
shall supersede any information posted or transmitted by any other vendor besides the City.
Each Bid shall be accompanied by cash a certified or cashier’s check, or Bid Bond secured from a surety
company satisfactory to the City Council, the amount of which shall not be less than the ten percent (10%)
of the submitted Total Bid Price, made payable to City of Greenfield as bid security. The bid security shall
be provided as a guarantee that within fifteen (15) calendar days after the City provides the successful
bidder the Notice of Award, the successful Bidder will enter into a contract and provide the necessary bonds
and certificates of insurance. The bid security will be declared forfeited if the successful Bidder fails to
comply within said time. No interest will be paid on funds deposited with City.
The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material
Payment Bond each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond
shall be in the forms set forth herein, shall be secured from a surety company that meets all State of
California bonding requirements, as defined in California Code of Civil Procedure Section 995.120, and that
is a California admired surety insurer.
Pursuant to Labor Code Section 1773, Contractor shall obtain the prevailing rate of per diem wages and
the prevailing wage rate for holiday and overtime work applicable in Monterey County from the Director of
the Department of Industrial Relations for each craft, classification, or type of worker needed to execute
this contract. A copy of these prevailing wage rates may be obtained via internet at: www.dir.ca.gov/dlsr/.
It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to
comply with all Labor Code provisions, which include but are not limited to the payment of not less than the
said specified prevailing wage rates to all workers employed by them in the execution of the Contract,
employment of apprentices, hours of labor and debarment of contractors and subcontractors.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on,
be listed in a bid proposal, or enter a contract to perform public work must be registered with the Department
of Industrial Relations. No Bid will be accepted nor any contract entered into without proof of the contractor’s
and subcontractors’ current registration with the Department of Industrial Relations to perform public work.
If awarded a contract, the Bidder and it's subcontractors, of any tier, shall maintain active registration with
the Department of Industrial Relations for the duration of the Project. Notwithstanding the foregoing, the
contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply
to work performed on a public works project that is exempt pursuant to the small project exemption specified
in Labor Code Sections 1725.5 and 1771. The Contractor shall also obtain a City Business License prior
to work.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
In Bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of
complying with all labor compliance requirements under this contract and applicable law in its Bid.
Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor
pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s)
throughout the time it submits its Bid and for the duration of the contract: Class A, General Engineering.
Subcontractors solely involved in the application of protective coatings, interior/exterior painting, and
surface preparation (such as sandblasting) on public structures and their appurtenances: License
Page 5 of 109
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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