Request for Bids Nibley City Chip Seal Project for Fiscal Year 2026/27

Nibley City
Nibley Chip Seal Project
FY 2026/27
Contract Documents and Specifications
Date: April 2, 2026

PROJECT MANAGER
Chet Olsen
455 West 3200 South
Nibley, UT 84321
435-881-0866
cheto@nibleycity.gov
STAKEHOLDER
Steve Eliason
455 West 3200 South
Nibley, UT 84321
435-890-0082
Stevee@nibleycity.gov
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NIBLEY CHIP SEAL
FY 2026/2027

TABLE OF CONTENTS
BID REQUEST ........................................................................................................................... 4
INSTRUCTIONS TO BIDDERS .................................................................................................. 5
PROPOSAL ................................................................................................................................ 8
BID SCHEDULE ......................................................................................................................... 9
MEASUREMENT AND PAYMENT .......................................................................................... 10
CONTRACTOR QUALIFICATION FORM .............................................................................. 15
SCHEDULE FOR CONTRACT COMPLETION ....................................................................... 16
BID BOND ................................................................................................................................ 17
NOTICE OF AWARD ............................................................................................................... 19
CONTRACT FOR CONSTRUCTION ....................................................................................... 21
NIBLEY CITY INSURANCE AND BOND REQUIREMENTS ................................................... 29
PERFORMANCE AND PAYMENT BOND ............................................................................... 31
NOTICE TO PROCEED ........................................................................................................... 34
CHANGE ORDER FORM ......................................................................................................... 35
NOTIFICATION OF PROJECT COMPLETION ...................................................................... 36
GENERAL CONDITIONS AND SPECIAL PROVISIONS ......................................................... 37
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NIBLEY CHIP SEAL
FY 2026/2027

BID REQUEST
Sealed bids will be received by Nibley City at Nibley City Hall, 455 West 3200 South, until 2:00
pm, April 16, 2026, for:
Nibley Chip Seal Project
FY 2026/27
Bid opening will be held immediately after the bid closure on the above date in the:
Nibley City Hall Meeting Room
Specifications are available on the Nibley City web page and on file in the office of the City
Engineer, 625 West 3200 South, Nibley, Utah, and copies may be obtained by prospective bidders.
Contractors should be prepared to submit documentation with their PROPOSAL as outlined in the
INSTRUCTIONS FOR BIDDERS as a part of a Contractor Qualification Process.
A Bid Bond, or cashier's check for 5% of bid, payable to Nibley City, must accompany each bid,
along with a proposed SCHEDULE FOR CONTRACT COMPLETION. Upon awarding of the
bid, a PAYMENT BOND and a PERFORMANCE BOND will be required for 100% of any bid
which exceeds $5,000.
Questions regarding bid, please contact Chet Olsen at cheto@nibleycity.gov
The right is reserved by Nibley City to reject any or all bids.
Dated this April 2, 2026
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FY 2026/2027

INSTRUCTIONS TO BIDDERS
Bids will be received by NIBLEY CITY (herein called "Owner"), at 455 West 3200
South, Nibley, Utah until 2:00 p.m. on April 16, 2026 and then immediately after the bid closure
publicly opened and read aloud.
During the Bidding period all questions pertaining to the project or bid shall be
submitted in writing by April 13, 2026 @ 5:00 p.m. to cheto@nibleycity.gov. The
responses to these questions will be posted daily on the Nibley City website. The website
address is: https://nibleycity.com/public-works/
Each Bid must be submitted in a sealed envelope addressed to Nibley City, 455 West
3200 South, Nibley, Utah. Each sealed envelope should bear on the outside the name of the
project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the
Bid must be enclosed in another envelope addressed to the owner at the address above.
All Bids must be submitted on the required BID SCHEDULE. All blank spaces for unit
prices and total costs must be filled in, in ink or typewritten, and the BID SCHEDULE must be
fully completed showing the total of the bid and executed when submitted. Only one copy of the
Bid Schedule is required.
Any Bid may be withdrawn prior to the above scheduled time for the opening of bids or
authorized postponement thereof. Nibley City shall have possession of the bids at the designated
time and location. Any Bid en-route, either in the mail or at other locations in the City; will not
be considered timely and will be returned unopened. No Bidder may withdraw a Bid within 90
days after the actual date of the opening thereof. Should there be reasons why the contract
cannot be awarded within the specified period, the time may be extended by mutual agreement
between the Owner and the Bidder.
The Bidder shall submit as a part of their Bid the included CONTRACTOR
QUALIFICATION FORM outlining experience of the Bidder on similar projects over the past
three (3) years. This form will be used to help determine the qualifications of the Bidder. Any
Bid which does not include a CONTRACTOR QUALIFICATION FORM exhibiting project
experience funded by similar federal programs, shall be considered non-responsive and shall be
returned to the BIDDER without being read.
Owner reserves the right to reject any and all Bids, to waive any and all informalities not
involving price, time or changes in the Work and to negotiate contract terms with the successful
Bidder, and the right to disregard all nonconforming, nonresponsive or conditional Bids. Also,
Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in
the best interest of the Project to make an award to that Bidder, whether because the Bid is not
responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other
pertinent standard or criteria established by the Owner.
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Each BID must include a detailed SCHEDULE FOR CONSTRUCTION COMPLETION
showing the anticipated beginning date, the nature and sequence of construction activity
including SWPPP implementation, obtaining permits, and the approximate completion date. The
time to complete the work shall be less than or equal to the time allowed to complete the work as
shown on the PROPOSAL form, but shall not exceed the time allowed for completion as shown
on the PROPOSAL form. Any BID which does not include a SCHEDULE FOR
CONSTRUCTION COMPLETION shall be considered non-responsive and shall be returned to
the BIDDER without being read. If the TOTAL one or more BIDS submitted is within 5% of the
lowest submitted BID, the bid may be awarded to the BIDDER with the earliest start time and/or
the shortest, reasonable time for completion, as agreed upon by the Owner of the project.
Liquidated Damages are a part of this Contract. The only way to extend the completion
date for a project is by CHANGE ORDER. If the work is not completed by the completion dates
as set by the approved SCHEDULE FOR CONTRACT COMPLETION submitted, or as
adjusted by CHANGE ORDER, Liquidated Damages will be imposed for every day, Sundays
and City observed holidays excluded, that the work proceeds past the completion date, including
time to complete the "Punch List" items.
Bidders must satisfy themselves of the accuracy of the estimated quantities in the BID
SCHEDULE by examination of the site and review of the Drawings and Specifications including
Addenda. After Bids have been submitted, the Bidder shall not assert that there was a
misunderstanding concerning the quantities of work or of the nature of the work to be done.
The Owner shall provide to Bidders prior to bidding, all information which is pertinent
to, and delineates and describes, the land owned and easements or rights-of way acquired or to be
acquired.
The Contract Documents contain the provisions required for the construction of the
project. Information obtained from an officer, agent, or employee of the Owner or any other
person shall not affect the risks or obligations assumed by the Contractor. All questions about
the meaning or intent of the Contact Documents are to be directed to the Project Manager. Only
questions answered by the formal written Addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect.
Each Bid must be accompanied by a BID BOND payable to the Owner for five percent of
the total amount of the Bid. As soon as the bid prices have been compared, the Owner will
return the Bid Bonds of all except the three lowest responsible Bidders. When the Contract for
Construction is executed, the Bid Bonds of the two remaining unsuccessful Bidders will be
returned. The Bid Bond of the successful Bidder will be retained until the Payment Bond and
Performance Bond have been executed and approved, at which time it will be returned. A
certified check may be used in lieu of a Bid Bond.
Attorneys-in-fact who sign Bid Bonds or Payment Bond and Performance Bond must file
with each Bond a certified and effective dated copy of their power of attorney.
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FY 2026/2027

The party to whom the Project is awarded will be required to execute the CONTRACT
FOR CONSTRUCTION and obtain the PERFORMANCE BOND AND PAYMENT BOND and
PROOF OF INSURANCE within the (10) calendar days from the date when NOTICE OF
AWARD is delivered to the Bidder. The NOTICE OF AWARD shall be accompanied by the
necessary CONTRACT FOR CONSTRUCTION and Bond forms. In case of failure of the
Bidder to execute the CONTRACT FOR CONSTRUCTION, the Owner may at his option
consider the Bidder in default, in which case the BID BOND accompanying the Proposal shall
become the property of the Owner.
The Owner within sixty days of receipt of acceptable PERFORMANCE BOND,
PAYMENT BOND and CONTRACT FOR CONSTRUCTION signed by the party to whom the
Contract was awarded shall sign the Contract and return to such party an executed duplicate of
the Contract. Should the Owner not execute the Contract within such period, the Bidder may by
written notice withdraw his signed Contract. Such notice of withdrawal shall be effective upon
receipt of the notice by the Owner.
The NOTICE TO PROCEED shall be issued within ten (10) calendar days of the
execution of the CONTRACT FOR CONSTRUCTION by the Owner. Should there be reasons
why the NOTICE TO PROCEED cannot be issued within such period; the time may be extended
by mutual agreement between the Owner and Contractor. If the NOTICE TO PROCEED has not
been issued within the ten (10) day period or within the period mutually agreed upon, the
Contractor may terminate the Contract without further liability on the part of either party.
The Owner may make such investigations as the Owner deems necessary to determine
the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such
information and data the Owner may request. The Owner may reject any Bid if the evidence
submitted, or an investigation of such Bidder fails to satisfy the Owner that the Bidder will
complete the work contemplated therein or if Bidder fails to furnish requested information.
A conditional or qualified Bid will not be accepted.
Award will be made according to Nibley City Code.
All applicable laws, ordinances, and rules and regulations of all authorities having
jurisdiction over construction of the Project shall apply to the Contract throughout.
Each Bidder is responsible for inspecting the site and for reading and being thoroughly
familiar with the Contract Documents, including SPECIAL PROVISIONS and the NIBLEY
CITY ENGINEERING DESIGN STANDARDS AND SPECIFICATIONS. The failure or
omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any
obligation in respect to his Bid.
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FY 2026/2027

PROPOSAL
Bids will be received at Nibley City, City Hall located at 455 West 3200 South, Nibley, Utah.
Dear Sir:
The undersigned, after having personally and carefully examined the Plans, Specifications and
location which are a part hereof, proposes and agrees to furnish all materials, labor, equipment, and
transportation necessary to install ready for service and to the satisfaction of the City Engineer for
Nibley City, in accordance with the Plans and Specifications which are a part hereof, all items
included in the Nibley Chip Seal Project FY 2026/27 in consideration of the unit prices totaling to
the lump sum of $____________________ and further agree to complete the work within the time
specified in the SCHEDULE FOR CONTRACT COMPLETION after being notified by the City
Engineer to commence the work. Contractor further agrees to pay as liquidated damages, the sum of
$1500 for each consecutive day after Final Completion dates noted in SCHEDULE FOR
CONTRACT COMPLETION.
It is understood that the quantities stated are approximate only and are for the purpose of comparing
Bids and fixing the amount of Bonds, and the payments will only be made on the basis of unit prices
of the actual quantities, as determined by the Owner's Engineer in the completed work. It is further
understood that the quantities will be increased or decreased as necessary to maximize the benefit of
the existing budgets.
It is hereby agreed that Nibley City has the right to reject this proposal or to award the work to the
undersigned at the sum stipulated, if action is taken within thirty (30) days after opening of Bids.
The Contractor hereby acknowledges receipt of the following Addenda:
_____________________ ___________________________
Date Contractor
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FY 2026/2027

BID SCHEDULE
Item Description Unit Quantity Unit Price Item Price
1 Mobilization Lump 1
Sum
2 Traffic Control Lump 1
Sum
3 Sweeping and Cleaning Lump 1
Sum
4 Tab Existing Pavement Lump 1
Markings Sum
5 Apply Emulsion Square 122247
Yard
6 Apply Aggregate Square 122247
Yard
7 Apply Fog Seal Square 122247
Yard
8 Apply Blotter Material Square 1500
(if necessary) Yard
9 Pavement Striping Paint Lineal 92567
Feet
10 Pavement Message Paint Each 136
(Bike and Directional
Arrows)
11 Pavement Marking Paint Each 13
(12-inch Stop Bar)
12 Pavement Marking Paint Each 23
(12-inch Crosswalk)
13 Pavement Marking Paint Each 17
(High Visibility
Crosswalk)
14 Pavement Message Paint Each 4
(School)
15 Pavement Marking Paint Each 8
(Shark Teeth Yield)
16 Pavement Message Paint Each 2
(Railroad Crossing)
17 Pavement Marking Paint Square 6768
(Specialty- Green Bike Feet
Crossing)
18 Pavement Marking Paint Each 17
(12-inch Wide Border at
Green Bike Crossing)
19 Quality Control and Lump 1
Testing Sum
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FY 2026/2027

MEASUREMENT AND PAYMENT
PART 1 GENERAL
1.1 SECTION INCLUDES
General Description of Measurement and Payment
1.2 GENERAL ITEMS
1. Units of measurement are listed in the bid schedule.
See measurement and payment procedures in APWA Section 01 29 00.
Unit of Measure: Refer to the measurement and bid item that identifies the unit of
measurement to be used for unit price items.
1.3 SCHEDULE OF BID ITEMS
1. MOBILIZATION
A. Measurement will be lump sum complete. Payment shall be:
1. 50% at first pay estimate; and
2. 50% at final pay estimate
B. Payment covers cost of mobilization, installation of all temporary facilities and
bringing all necessary construction equipment to the site. Upon completion of
the Work any unpaid amount of the original contract for the separate item of
mobilization and temporary facilities will be paid. Also includes any and all
temporary facilities including but is not limited to water, power, fencing
(permanent or temporary), fence removal as required, solid waste disposal,
sanitation facilities, and any other temporary facilities or utilities, etc., and all
other items not covered in other bid items.
2. TRAFFIC CONTROL
A. Measurement and payment shall be lump sum complete.
B. Bid price includes cost of creating a traffic control plan by a certified traffic
control technician in accordance with the Utah MUTCD, most current
version, acceptable to Engineer, to provide a safe work zone including all
vehicular, bicyclists, and pedestrian traffic. The contractor shall provide
traffic control for this project and for utility providers performing work
related to this project.
C. Flaggers shall be required in order to maintain adequate access and minimize
inconvenience to Nibley residents and other travelers.
D. Bid price includes cost of Nibley City Work in the Right of Way Permit. No
charge for City project.
3. SWEEPING AND CLEANING
A. Measurement and payment shall be lump sum complete.
B. Sweep road surface and ensure removal of all loose material, mud spots, sand,
dust, oil, vegetation, and other objectionable material.
C. The unit price to be paid for this item shall be considered compensation in full
for all labor, materials and equipment necessary to remove sweeping and
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