REQUEST FOR BIDS - 2026 MILLING GOT VARIOUS CITY STREETS

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
Request for Bids - 2026 Milling for
Various City Streets
Bid/RFP Due Date: Tuesday, May 12, 2026
The City of Bainbridge is seeking sealed bids for the selection of a qualified Contractor to provide annual Milling
for Various City Streets as needed during a twelve (12) month period. Milling will be needed prior to overlaying
the street with asphalt. The successful bidder shall furnish the materials, labor, tools, milling, and incidentals
necessary to provide milling as set forth in these specifications.
Sealed bids will be received by the City of Bainbridge Purchasing Department located at 1501 Pierce Street,
Bainbridge, Georgia 39817 until: Tuesday, May 12, 2026, AT 11:00 EASTERN STANDARD TIME. Sealed bids will
be publicly opened and read aloud at this time. Bids received after the designated time will not be considered.
Bidders shall inform themselves of and comply with all conditions and specifications contained in the bid
package, contract, related documents and State and Federal Law.
The bid package, specifications, and contract documents for this project are open to public inspection at the
City of Bainbridge Purchasing Department located at 1501 Pierce Street, Bainbridge, Georgia 39817. The
Purchasing Department may be contacted by telephone at (229) 248-2017 or by mail at P.O. Box 158,
Bainbridge, Georgia 39818. The bid package can also be accessed at www.bainbridgecity.com. Should a bidder
chose to download the bid package from the City of Bainbridge webpage, please send a written request to be
added to the Project "Bidder's List" by sending an email to: brendas@bainbridgecity.com.
One Contract will be awarded covering all work and the bidder must agree to commence work on or before a
date to be specified in a written "Notice to Proceed" of the Owner. Bids must be accompanied by a Certified
Check or Bid Bond in the amount equal to not less than five percent (5%) of the bid to be considered. No bid
may be withdrawn after the scheduled closing time for receiving bids for a period of sixty (60) days. The Owner
reserves the right to reject any or all bids (and/or alternates) and to waive formalities and re-advertise. Anyone
seeking to bid on and/or perform work on this project must be prequalified by the Georgia Department of
Transportation.
Bid Option #1 $____________________
Bid Option #2 $____________________

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
ADVERTISEMENT FOR BID
2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026 LMIG - TSPLOST
Sealed bids will be received by the City of Bainbridge Purchasing Department located at 1501 Pierce Street,
Bainbridge, Georgia 39817 until:
Tuesday, May 12, 2026, AT 11:00 A.M.
for furnishing of all labor, tools, skill, equipment and incidentals unless noted otherwise for the construction of
the project entitled.
2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026 LMIG - TSPLOST
at which time and place the sealed bids will be publicly opened and read aloud.
Bids received after the designated time will not be considered.
The principal items of construction are:
Seventeen (17) streets of approximately 106,762 square yards of variable depth milling (including around
utilities), of various City Streets using GDOT LMIG and local SPLOST funds. All work shall be performed according
to the latest Georgia D.O.T. Standards and Specifications. Road mileage is subject to change and depends upon
the availability of funding. All streets will be in blocks of five (5).
Bidders shall inform themselves of and comply with all conditions and specifications contained in the bid
package, contract, related documents and State and Federal Law.
The bid package, specifications, and contract documents for this project are open to public inspection at the
City of Bainbridge Purchasing Department located at 1501 Pierce Street, Bainbridge, Georgia 39817. The
Purchasing Department may be contacted by telephone at (229) 248-2017 or by mail at P.O. Box 158,
Bainbridge, Georgia 39818.
One Contract shall be awarded covering all work and the bidder must agree to commence work on or before a
date to be specified in a written "Notice to Proceed" of the Owner.
Contract documents and the bid package for this project may be obtained electronically via the City of
Bainbridge's website @ www.bainbridgecity.com.

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
Should a bidder choose to download the bid package from the City of Bainbridge website, please send a written
request to be added to the Project "Bidder's List" by sending an email request to: brendas@bainbridgecity.com.
Bids must be accompanied by a Certified Check or Bid Bond in amount equal to not less than five percent (5%)
of the bid to be considered.
No bid may be withdrawn after the closing time for receiving bids for a period of sixty (60) days.
The Owner reserves the right to reject any or all bids (and/or alternate) and to waive formalities and re-
advertise.
Anyone seeking to bid on and/or perform work on this project must be prequalified by the Georgia Department
of Transportation.
CITY OF BAINBRIDGE, GEORGIA
BY: __________________________
Brenda Strickland
Purchasing Agent

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
TABLE OF CONTENTS
PAGE
SECTION 0100 - INFORMATION FOR BIDDERS
RECEIPT AND OPENING OF BIDS..................................................................................................... 0100-1
PREPARATION OF BID....................................................................................................................... 0100-1
QUALIFICATIONS OF BIDDERS......................................................................................................... 0100-2
BID SECURITY..................................................................................................................................... 0100-2
LIQUIDATED DAMAGES AND FAILURE TO ENTER INTO CONTRACT........................................... 0100-3
CONDITION OF WORK...................................................................................................................... 0100-3
ADDENDA AND INTERPRETATIONS................................................................................................. 0100-3
SECURITY FOR FAITHFUL PERFORMANCE..................................................................................... 0100-3
POWER OF ATTORNEY..................................................................................................................... 0100-4
LAWS AND REGULATIONS............................................................................................................... 0100-4
METHOD OF AWARD....................................................................................................................... 0100-4
OBLIGATION OF BINDER.................................................................................................................. 0100-5
CORRELATION AND INTENT OF DOCUMENTS............................................................................. 0100-5
CLAIMS.............................................................................................................................................. 0100-5
ORDER OF WORK............................................................................................................................. 0100-6
SUBCONTRACTS............................................................................................................................... 0100-6
TIMLEY EXECUTION......................................................................................................................... 0100-6
SECTION 0200 - BID PROPOSAL
BID BOND........................................................................................................................................... 0200-1
BID PROPOSAL.................................................................................................................................. 0200-3
CONSTRUCTION PAYMENT BOND................................................................................................. 0200-7
CONSTRUCTION PERFORMANCE BOND....................................................................................... 0200-12
CONTRACT........................................................................................................................................ 0200-17
SECTION 0300 - GENERAL CONDITIONS
CONTRACT AND CONTRACT DOCUMENTS................................................................................... 0300-1
DEFINITIONS...................................................................................................................................... 0300-1
Contractor................................................................................................................................ 0300-1
Contract.................................................................................................................................... 0300-1

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
Project Representative........................................................................................................... 0300-1
Owner....................................................................................................................................... 0300-1
Subcontractor........................................................................................................................ 0300-1
Work on (at) the Project...................................................................................................... 0300-1
CORRELATION AND INTENT OF DOCUMENTS........................................................................... 0300-1
PATENTS........................................................................................................................................... 0300-2
SURVEY, PERMITS AND REGULATIONS........................................................................................ 0300-3
CONTRACTOR'S OBLIGATIONS...................................................................................................... 0300-3
CONTRACTOR'S RESPONSI ILITY................................................................................................... 0300-4
WEATHER CONDITIONS................................................................................................................. 0300-4
SAFETY PROVISIONS....................................................................................................................... 0300-4
SANITARY PROVISIONS................................................................................................................... 0300-5
PUBLIC CONVENIENCE AND SAFETY............................................................................................. 0300-5
PROTECTION OF WORK AND PROPERTY - EMERGENCY........................................................... 0300-5
INSPECTION...................................................................................................................................... 0300-6
REPORTS, RECORDS AND DATA..................................................................................................... 0300-6
SUPERINTENDENCE BY CONTRACTOR.......................................................................................... 0300-6
COMPETENT LABOR........................................................................................................................ 0300-6
CONSTRUCTION EQUIPMENT......................................................................................................... 0300-6
CHANGES IN THE WORK.................................................................................................................. 0300-6
CHANGE IN CONTRACT PRICE........................................................................................................ 0300-7
CHANGE OF THE CONTRACT TIME................................................................................................ 0300-11
CORRECTION OF WORK.................................................................................................................. 0300-11
EXISTING UNDERGROUND UTILITIES AND STRUCTURES........................................................... 0300-12
SUBSURFACE CONDITIONS FOND DIFFERENT............................................................................ 0300-12
CLAIMS FOR EXTRA WORK............................................................................................................. 0300-12
RIGHT OF THE OWNER TO TERMINATE CONTRACT................................................................... 0300-13
CONSTRUCTION SCHEDULE AND PERIODIC ESTIMATES........................................................... 0300-14
PAYMENTS TO CONTRACTORS..................................................................................................... 0300-14
ACCEPTANCE AND FINAL PAYMENT............................................................................................. 0300-15
PAYMENTS BY CONTRACTORS...................................................................................................... 0300-16
CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE............................................................. 0300-16
CONTRACT SECURITY...................................................................................................................... 0300-20
ADDITIONAL OR SUBSTITUTE BOND............................................................................................. 0300-21
LIEN................................................................................................................................................... 0300-21
DURATION OF AGREEMENT AND PRICE ADJUSTMENTS ......................................................... 0300-21

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
ASSIGNMENTS................................................................................................................................. 0300-22
MUTUAL RESPONSIBILITY OF CONTRACTORS............................................................................ 0300-22
COORDINATION WITH OTHER CONTRACTORS........................................................................... 0300-22
SUBCONTRACTING........................................................................................................................... 0300-22
USE OF PREMISES AND REMOVAL OF DEBRIS............................................................................ 0300-23
QUANTITIES OF ESTIMATE............................................................................................................ 0300-24
RIGHTS-OF-WAY AND SUSPENSION............................................................................................ 0300-24
GUARANTY...................................................................................................................................... 0300-24
CONFLICTING CONDITIONS.......................................................................................................... 0300-25
NOTICE AND SERVICE THEREOF................................................................................................... 0300-25
PROVISIONS REQUIRED BY LAW DEEMED INSERTED................................................................ 0300-25
SUSPENSION OF WORK................................................................................................................. 0300-25
PROTECTION AND RESTORATION OF PROPERTY...................................................................... 0300-25
RESPONSIBILITY FOR DAMAGE CLAIMS..................................................................................... 0300-26
INTEREST OF FEDERAL, STATE OR LOCAL OFFICIALS................................................................. 0300-27
OTHER PROHIBITED INTERESTS................................................................................................... 0300-27
USE OF CHEMICALS........................................................................................................................ 0300-27
MAINTENANCE OF TRAFFIC.......................................................................................................... 0300-27
ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE...................................................... 0300-27
OWNER'S RIGHT TO SUSPEND WORK......................................................................................... 0300-28
TIME FOR COMPLETION AND LIQUIDATED DAMAGES.............................................................. 0300-28
SECTION THREE: APPENDIX A
AFFIDAVIT FOR FINAL PAYMENT AND RELEASE OF LIEN
ATTACHMENT 1 - REFERENCES
SECTION 0400 - GENERAL NOTES

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
SECTION 0100 - INFORMATION FOR BIDDERS
0101 RECEIPT AND OPENING OF BIDS
The CITY OF BAINBRIDGE, GEORGIA (hereinafter called the Owner), invites bids on the form
attached hereto, all blanks of which must be appropriately filled in. Bids will be received by the
Owner at the Owner of the CITY OF BAINBRIDGE PURCHASING DEPARTMENT, 1501 PIERCE STREET,
BAINBRIDGE, GEORGIA 39818 until May 12, 2026, AT 11:00 A.M. and then at said office publicly
opened and read aloud. The envelope containing the bid must be sealed and designated as the bid
for the construction of the project entitled.
2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026 LMIG - TSPLOST
The Owner may consider informal any bid not prepared and submitted in accordance with the
provisions hereof and may waive any informalities to reject any and all bids. Any bid may be
withdrawn prior to the above scheduled time for opening of bids or authorized postponement
thereof. Any bid received after the time and date specified shall not be considered. No bidder may
withdraw a bid within 60 days after the actual date of the opening thereof.
0102 PREPARATION OF BID
Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled in,
in ink or typewritten, in numerals for unit prices and for total amounts.
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder,
his/her address, and the name of the project for which the bid is submitted. ALL SEALED BIDS MUST
INCLUDE AN EXECUTED E-VERIFY AFFIDAVIT, THIS DOCUMENT CAN BE FOUND IN THE BID
PROPOSAL SECTION. If forwarded by mail, the sealed envelope containing the bid must be enclosed
in another envelope addressed as specified in the bid form. Any bid which is not properly prepared
and accompanied by required certifications may be rejected by the Owner.
Each bidder will be required to certify with the Immigration Reform and Control Act of 1986 (IRCA),
D.L. 99-603 and the Georgia Security and Immigration Compliance Act O.C.G.A. 13-10-90 et. seq.
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2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
doing the following: registering at https://www.vis-dhs.com/EmployerRegistration to verify
information of all newly hired employees in order to comply with Immigration Reform and Control
Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act. Each firm
must submit a completed and notarized E-Verify (Exhibit A) affidavit with their bid submittal.
During the entire duration of this contract, Contractor and all sub-contractors must remain in
compliance with Georgia Security and Immigration Compliance Act of 2007 and Georgia code 13-
10-91 and 50-36-1.
0103 QUALIFICATIONS OF BIDDERS
The Owner may make such investigations as he/she deems necessary to determine the ability of
the bidder to perform the work, and the bidder shall furnish to the Owner all such information and
data for this purpose as the Owner may request, by submission of his/her Bid,
/the Bidder acknowledges the right of the Owner to make such investigations, to contact references and utilize
this information as a basis of determining award of the contract. The Owner reserves the right to
reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner
that such bidder is properly qualified to carry out the obligations of the contract and to complete
the work contemplated therein. Conditional bids will not be accepted.
Written information pertaining to the Bidder's qualifications may be requested by the Owner.
Failure of the Bidder to provide such information within fifteen days of notification will be grounds
for disqualification.
0104 BID SECURITY
Each bid must be accompanied by a certified check or bid bond prepared on the form of bid bond
attached hereto, duly executed by the bidder as principal and having as surety thereon a surety
company approved by the Owner, in the amount of (5) % of the bid. Such certified checks or bid
bonds will be returned to all except the three lowest bidders within three (3) days after the opening
of bids, and the remaining certified checks or bid bonds will be returned promptly after the Owner
and the accepted bidder have executed the contracts, or, if no award has been made within 60 days
after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as
he/she has not been notified of the acceptance of his/her bid.
0100-2

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
0105 LIQUIDATED DAMAGES AND FAILURE TO ENTER INTO A CONTRACT
The successful bidder, upon his/her failure or refusal to execute and deliver the contract and bonds
required within 10 days after he/she has received notice of the acceptance of his/her bid, shall
forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with
the bid.
0106 CONDITION OF WORK
Each bidder must inform himself/herself fully of the conditions relating to the construction of the
project and the employment of labor thereon. Failure to do so will not relieve a successful bidder
of his/her obligation to furnish all material and labor necessary to carry out his/her work, must
employ such methods or means as will not cause any interruption of or interference with the work
of any other contractor.
0107 ADDENDA AND INTERPRETATIONS
Oral Interpretations of the meaning of plans, specifications or other contract documents shall not
be binding over written material.
Every request for such interpretation should be in writing addressed to City of Bainbridge
Purchasing Department, P.O. Box 158, Bainbridge, Georgia 39818 or by email to Brenda Strickland
(brendas@bainbridgecity.com) and to be given consideration must be received at least ten (10)
days prior to the date fixed for the opening of bids. Any and all such interpretations and any
supplemental instructions will be in the form of written addenda to the specifications, which will be
emailed to all prospective bidders. Failure of any bidder to receive any such addendum or
interpretations shall not relieve such bidder from any obligation under his/her bid as submitted. All
addenda so issued shall become part of the contract documents.
0108 SECURITY FOR FAITHFUL PERFORMANCE
Simultaneously with his/her delivery of the executed contract, the Contractor shall furnish a surety
bond or bonds as security for faithful performance of his/her contract and for the payment of all
persons performing labor on the project under this contract, and furnishing materials in connection
0100-3

2026 MILLING VARIOUS CITY STREETS
CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST
with his/her contract, as specified in the General Conditions included herein. Surety companies
executing Bonds must appear on the Treasury Department's most current list (Circular 570 as
amended) and be authorized to transact business in the state where the project is located.
0109 POWER OF ATTORNEY
Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and
effectively dated copy of their power of attorney.
0110 LAWS AND REGULATIONS
The bidders' attention is directed to the fact that all applicable federal and state laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over construction of
the project shall apply to the contract throughout, and they will be deemed to be included in the
contract the same as though herein written out in full.
0111 METHOD OF AWARD
If the Contract is awarded, it will be awarded to the lowest Bidder whose evaluation by Owner
indicated to Owner that the award will be in the best interest of the project. The Owner shall have
complete discretion in making this determination and may consider factors as, but not limited to
the following.
011.01 Unit bid prices of various items as the relate to total bid price.
0111.02 Proximity of the Bidder's permanent place of business as it may relate to Bidder's
responsiveness in carrying out the contract.
0111.03 Litigation record of the Bidder.
0111.04 Satisfactory completion of similar projects.
0111.05 Resources pertaining to management, personnel and equipment.
0111.06 Financial history, credit rating and current resources.
0100-4