Request for Proposal (RFP)
2025 Manhole Rehabilitation Project
City of Siloam Springs, Arkansas
RFP Issued: October 20, 2025
Introduction
The purpose of the Request for Proposals is to obtain competitive bids from qualified contactors
for the rehabilitation of existing manholes within the City’s sewer collection system.
The City of Siloam Springs, Arkansas, is requesting proposals from qualified contractors to
furnish all tools, materials, and labor necessary to complete the 2025 Manhole Rehabilitation
Project. The project includes the rehabilitation of approximately 20 manholes to be raised and
the application of 425 vertical feet of epoxy or polyurea lining. All work shall be performed in
accordance with the plans and contract documents developed by the City of Siloam Springs.
Scope of Work
The project entails:
Raising approximately twenty (20) manholes to the required elevations and
specifications.
Applying a total of approximately 425 vertical feet of polyurea lining to manholes.
Providing all necessary tools, materials, labor, and equipment to complete the work in
accordance with the contract documents.
Ensuring compliance with all applicable federal, state, and local safety and environmental
regulations.
All work shall conform to the plans and specifications outlined in the contract documents.
Contractors are responsible for conducting site inspections and studies to familiarize themselves
with all conditions that may affect the work.
Contract Documents and Bid Package
Availability: Contract documents, bid forms, and project plans are available for
download at https://siloamsprings.com/195/Engineering.
Contact Information: For questions or to be added to the plan holders list, contact the
Public Works office at (479) 238-0921 or email cmartinez@siloamsprings.com.
Bid Forms: Proposals must be submitted using the official bid forms provided in the bid
package.
Any addenda issued during the bidding period will be posted on the City’s website. Bidders are
responsible for checking the addenda prior to submission.
Submission Requirements
Sealed Bids: Proposals must be submitted in sealed envelopes addressed to:
Public Works
The City of Siloam Springs
1000 E. Ashley Street
Siloam Springs, AR 72761
Envelope Labeling: Envelopes must be clearly marked with the following:
o "Bid for 2025 Manhole Rehab"
o Date of bid opening
o Bidder’s name, address, and Arkansas contractor’s license number
Deadline: Bids must be received by November 25th, 2025, at 2:00 PM CST. Late
submissions will not be accepted.
A public bid opening will be held on November 25th, 2025, at 2:15 PM CST.
Bidder Qualifications
Licensing: All bidders must hold a valid municipal and utility construction license in the
State of Arkansas at the time of bid submission, as required by Act 150 of the 1965 Acts
of the Arkansas Legislature and any subsequent amendments and demonstrate recent
experience with manhole rehabilitation and polyurea lining application.
Site Familiarity: Bidders are required to conduct necessary inspections and studies of the
work site to fully understand the project conditions.
Equal Opportunity: Pursuant to Arkansas Code Annotated Sec. 22-9-203, the City
encourages participation from small, minority, and women-owned business enterprises.
General contractors are encouraged to consider subcontracting opportunities to these
groups.
Evaluation and Award
The City of Siloam Springs reserves the right to:
o Reject any or all bids.
o Waive any informalities in proposals if deemed in the best interest of the City.
o Withhold the award of the contract for up to 60 days after the receipt of bids.
Bids will be evaluated based on the following criteria:
o Responsiveness to bid specifications
o Cost competitiveness
o Contractor qualifications and experience
o Project schedule and availability
o Overall value and benefit to the City
Submission Instructions
Download the bid package from https://siloamsprings.com/195/Engineering.
Ensure all required documentation, including proof of licensing, is included in the
submission.
Questions and Clarifications
For any inquiries regarding this RFP or the project, contact:
Phone: (479) 238-0921
Email: dfarine@siloamsprings.com
Statement of Non-Commitment
This RFP does not commit the City of Siloam Springs to award a contract, pay any costs incurred
in the preparation of proposals, or procure services or supplies. The City reserves the right to
amend or cancel this RFP at any time.
Dated this 26th day of October, 2025
City of Siloam Springs, Arkansas
This page summarizes the opportunity, including an overview and a preview of the attached documents.
