Request for BIDS for Grit Chamber Pump

Agency: City of Calexico
State: California
Type of Government: State & Local
Posted Date: Mar 22, 2019
Due Date: Apr 16, 2019
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Request for BIDS for Grit Chamber Pump

CITY OF CALEXICO
Public Works Department
Request for Bids

Notice is hereby given that the City of Calexico will receive sealed bid for the following equipment:

One (1) Grit Chamber Pump

Sealed bids will be received at the office of the City Clerk of the City of Calexico at the City Hall, 608 Heber Avenue, Calexico, California until 2:00p.m. on Tuesday, April 16, 2019, at which time they will be publicly opened and read at the above stated time and place.

Bid forms and specifications for this equipment can be obtained at the Public Works Department, City of Calexico, City Hall, 549 Pierce Avenue, Calexico, California 92231 or by visiting the City of Calexico website at www.calexico.ca.gov . No bid will be received unless it is made on a bid form furnished by the Public Works Department.

If you have any questions or require additional information, please do not hesitate to contact the Public Works Department at 760/768-2160.

Lilliana Falomir
Public Works Manager

Bid_Specifications_for_Grit_Chamber_Pump.pdf

Attachment Preview

CITY OF CALEXICO
Bid
Specifications
For
Grit Chamber Pump For Wastewater
Treatment Plant
Public Works Department
608 Heber Avenue
Calexico, California 92231
760/768-2160
www.calexico.ca.gov
March 22, 2019
CITY OF CALEXICO
Public Works Department
Request for Bids
Notice is hereby given that the City of Calexico will receive sealed bid for the following equipment:
One (1) Grit Chamber Pump
Sealed bids will be received at the office of the City Clerk of the City of Calexico at the City Hall,
608 Heber Avenue, Calexico, California until 2:00p.m. on Tuesday, April 16, 2019, at which time
they will be publicly opened and read at the above stated time and place.
Bid forms and specifications for this equipment can be obtained at the Public Works Department,
City of Calexico, City Hall, 549 Pierce Avenue, Calexico, California 92231 or by visiting the City
of Calexico website at www.calexico.ca.gov. No bid will be received unless it is made on a bid form
furnished by the Public Works Department.
If you have any questions or require additional information, please do not hesitate to contact the
Public Works Department at 760/768-2160.
Lilliana Falomir
Public Works Manager
CITY OF CALEXICO
ONE (1) GRIT CHAMBER PUMP
SECTION 1
GENERAL INFORMATION AND INSTRUCTIONS
General
The City of Calexico (hereinafter referred to as the “City”) is soliciting bid proposals for the purchase
of one (1) Grit Chamber Pump for the Wastewater Treatment Plant.
Notice
The City of Calexico (hereafter referred to as the “City”) reserves the right to reject any or all bid
proposals or any portion thereof and to accept the bid proposal deemed most advantageous to the
City.
Bidders are required to submit quotations on the basis of these specifications. Any exceptions to
terms requested herein must be clearly noted in writing and be included as a part of the bid proposal.
The City believes that the data contained in these specifications is sufficient for the preparation of
bid proposals. The information is believed to be accurate and is based upon the latest available
information, but it is not to be considered in any way as a warranty. Requests for additional
information should be directed in writing by email to Lilliana Falomir, Public Works Manager at
falomirl@calexico.ca.gov. Any written information given to any bidder concerning the bid will be
furnished to all bidders as an addendum to the RFP.
Reservation of Rights
The City expressly reserves the right to:
Accept one or more bid proposals.
Reject any bid proposal received, or portion thereof.
Cancel the entire bid.
Issue a subsequent bid.
Remedy technical errors in the bid process.
Waive informalities and irregularities.
Contact any bidder for clarification after the bid proposals are opened.
Negotiate with any, all, or none of the respondents to the bid.
Accept any bid proposal in whole or part, whether or not there are negotiations subsequent to
its receipt. If subsequent negotiations take place, they shall not constitute a rejection or an
alternate bid.
Accept the bid proposal deemed most advantageous to the City.
Preparation of Bid Proposal
The bidder shall prepare their bid proposal in duplicate on the attached bid proposal forms with
attachments as necessary to fulfill the specifications contained herein. Unless otherwise stated, all
blank spaces on the bid proposal page or pages, applicable to the subject specification, must be
correctly filled in. A unit price must be stated for each and every item, either typed in or written in
ink. Any exceptions or deviations from the requested products must be clearly indicated in writing
and must be submitted with and form a part of the proposal form. Failure to follow this instruction
will be grounds for disqualification of a bid proposal.
Submission of Bid Proposal
Sealed bids will be received at the office of the City Clerk of the City of Calexico at the City Hall,
608 Heber Avenue, Calexico, California until 2:00p.m. on Tuesday, April 16, 2019, at which time
they will be publicly opened and read at the above stated time and place. On the front of each
envelope shall be written the following words “ONE (1) GRIT CHAMBER PUMP.”
No telephone, fax or e-mail bid proposals will be accepted. The City will not be responsible for
missing, lost or late mail. Any bid proposals received after the date and time set for the deadline for
receipt of bid proposals will be returned to the bidder unopened.
Withdrawal of Bid
Bidders may withdraw their bid proposals at any time up to the time specified as the closing time for
acceptance of bid proposals. However, no bidder shall withdraw or cancel their bid proposal for a
period of sixty (60) days after said closing date for acceptance of bid proposals. The successful low
bidder shall not withdraw or cancel or modify their bid proposal, except at the request of the City,
after having been notified that said bid proposal has been accepted by the City.
Interpretation of Specifications
If any person contemplating submitting a bid proposal is in doubt as to the true meaning of any part
of these specifications, they may submit to Lilliana Falomir, Public Works Manager, a written
request for interpretation thereof. Requests for interpretation must be received by 5:00 pm on
Wednesday, April 10, 2019.
Addendums to Request for Proposals
If it becomes necessary to revise any part of this request for proposals, a written addendum will be
provided to all bidders who are known to be participating in the RFP process. Bidders must
acknowledge on the Proposer’s Acknowledgement Form (Attachment A) the receipt of all
addendums in order for their bid proposal to be considered. The City is not bound by any oral
representations, clarifications, or changes made in the written specifications by the City’s employees,
unless such clarification or change.
Deviation from Specified Requirements
Bidders must specifically state each specified item that is not being included in the bid proposal. It
will not be acceptable to simply refer to an enclosed specimen contract. Failure to follow this
instruction will be grounds for disqualification.
These specifications are not intended to be restrictive with respect to any alternative proposal if a
distinct advantage can be demonstrated. Bid proposals failing to meet all of the specifications will
not necessarily be rejected, but any deviations must be clearly noted to be considered.
Criteria Used in Evaluating Bid Proposals
1. Bid proposals will be carefully evaluated for cost effectiveness and for compliance with the
requirements contained in the specifications.
2. The bid be awarded to the responsible vendor(s) who submits a superior but economical
proposal based on an analysis of its compliance with the specifications.
Qualifications of Companies Submitting Bid Proposals
The City reserves the right to require the successful bidder to provide a list of customers to whom
the bidder has sold the subject vehicles in the prior twelve months, including a list of public entity
references in California.
Compliance with Laws
All bidders involved shall observe and comply with all regulations, laws, ordinances, etc., of local,
state, and federal governments as they apply to this bidding process.
Unit Pricing
This bid proposal must be prepared using unit pricing
Authorized Signature
All bid proposal forms must be signed by persons who have legal authority to bind the bidder to the
vehicles and prices that are reflected in the bid proposal.
Disqualification and Rejection of Bid Proposals
Failure to comply with the requirements or the procedures set forth herein, or to satisfy the criteria
as set forth in the specifications, may result in disqualification. It is not intended that exceptions to
the specifications will, in and of themselves, result in disqualification.
Award of the Bid
Award of the bid shall be based on the lowest base bid. Award of the bid of each of the vehicle
categories will be made independently of each other and may be made to separate bidders.
Determination of Compliance with Specifications
The Public Works Manager or his designee will be responsible for assuring that the delivered vehicles
comply with the successful bidder’s bid proposal and will make the final determination of
compliance. This examination will take place on the date of delivery.
Delivery of Equipment
It is anticipated that the successful bidder will be notified on or around May 2, 2019. The bidder will
be required to specify the number of days that will be required for delivery from the date of the award
of the bid. The successful bidder will be expected to be able to deliver the requested vehicles within
the specified delivery period.
Rejected Equipment
If the equipment is rejected for failure to comply with the specifications, it shall be the responsibility
of the bidder to remove the vehicle from the City’s premises at their expense.
Terms of Payment
Invoices submitted for the purchase of the equipment will be paid upon delivery and acceptance by
the City of the vehicle including the receipt of all necessary documentation for obtaining titles and
licenses to the vehicles. The City requires five business days’ notice of the confirmed delivery date
in order to prepare payment. Billing address for invoices under this bid proposal is:
City of Calexico
C/o Accounts Payable
608 Heber Avenue
Calexico, CA 92231

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