REQUEST FOR BIDS FOR DISTRICT-WIDE LANDSCAPING AND GROUND MAINTENANCE SERVICES - 2026

Agency:	Torrington Public School
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Mar 27, 2026
Due Date:	Apr 14, 2026
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Bid Documents:	Please Login to View Page

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TORRINGTON BOARD OF EDUCATION

REQUEST FOR BIDS FOR

DISTRICT-WIDE LANDSCAPING AND GROUNDS MAINTENANCE SERVICES

INTRODUCTION

The Torrington Board of Education (the “BOE”) requests bids from qualified and

responsible contractors to provide district-wide landscaping and grounds maintenance

services for the Torrington Public School district (the “District”). The services (“Services”)

are described and set forth in more specific detail in Schedule A to this Request for Bids

(“RFB”).

GENERAL INFORMATION

It is the intention of the BOE in issuing this RFB to enter into written agreement(s) for

Services with one or more Contractor(s) who will provide the District and BOE with the

services, labor, and supplies described in the RFB as part of the Services, for some or all of

the following District schools and facilities during the 2026, 2027, and 2028 calendar years:

Torringford School; Forbes School; Vogel-Wetmore School; Southwest School; Torrington

Intermediate (TIS); 50 MBD Major Besse Drive (collectively the “Facilities”). There is no

guarantee as to the quantity of Services the BOE may purchase during the term of the

agreement between the BOE and any single bidder.

SCOPE OF SERVICES

The Services include landscaping and grounds maintenance for Torringford School, Forbes

School, Vogel-Wetmore School, Southwest School, Torrington Intermediate (TIS) and 50

MBD Major Besse Drive, as well as turf maintenance Services for Torrington Intermediate

TIS and 50 MBD Major Besse Drive, as such Services are more particularly described and

specified in Schedule A.

FORM OF CONTRACT

The BOE intends to use the form of contract included in this RFB as Exhibit C as the form

of contract between the BOE any successful bidder(s) for Services for one or more of the

Facilities. Bidders should review the form of contract. By submitting a Bid, the bidder

warrants and certifies that if the bidder is awarded a contract for Services for one more of

the Facilities (a “Contractor”), the bidder will execute the form of contract as the

agreement between the BOE and the bidder for applicable Services, without condition,

modification, or exception, except as required to incorporate the acceptable terms of the

selected bidders Bid into the form of contract (“Agreement”). A selected Contractor shall

execute the Agreement within two (2) days after presentation thereof by the BOE to the

selected Contractor. Notwithstanding the foregoing, the BOE reserves the right to modify

the form of contract prior to execution of the Agreement as deemed by the Director of

Facilities, Superintendent, and or BOE to be in the best interest of the BOE and District.

TERM OF AGREEMENT

Agreement(s) for Services between the BOE and any Contractor for all of the part of the

Services for one or more of the Facilities, will have an initial term beginning on the effective

date of the agreement, through December 31 2029. During the term of the agreement (s),

the “Contractor” under any such agreement will be required to perform the Services during

the period beginning April 1 through November 30 of each calendar year during the term of

the agreement. Additionally, under the agreement the BOE will have the right and option to

extend the agreement by either one (1) additional two-year period beginning January 1,

2029 through December 31, 2030; or for up to two (2) additional one-year periods,

including January 1, 2029 through December 31, 2029 and January 1, 2030 through

December 31, 2030 (each an “Extension Period”).

PRICING

A. The compensation to be paid to the Contractor for the performance of Services

shall be based on a lump sum amount for each calendar year of the Agreement

Term. On each bidder’s Bid Form (included in this RFB as Exhibit A), the bidder

shall provide a lump sum price for the full scope of Services for each of the Facilities

during each of the three (3) calendar years during the term of the agreement.

Additionally, proposed pricing for Torrington Intermediate (TIS) must reflect

separation of grounds maintenance Services from Athletic Field Maintenance

Services, and proposed pricing for 50 MBD Major Besse Drive must reflect

separation of grounds maintenance Services from Artificial Turf Maintenance

Services, all as indicated on the Bid Form.

B. In each bidder’s Bid Form, the bidder may also propose discount combined lump

sum prices for Services for a combination of all the Facilities, the Facilities

identified as Group 1 on the Bid Form (Torringford School; Forbes School; Vogel-

Wetmore School; Southwest School), and the Facilities identified as Group 2 on the

Bid Form (Torrington Intermediate (TIS) and 50 MBD Major Besse Drive), all as

indicated on the Bid Form.

C. On each bidder’s Bid Form, the bidder must also include proposed pricing for each

Extension Period in the event the BOE exercises its option(s) to extend the term of

the Agreement with the bidder. Proposed pricing for each Extension Period must be

in the form of a percentage by which the bidder’s proposed price for Services

provided during the 2028 calendar year would increase and apply to each Extension

Period. For example, a bidder’s proposed price for a first one-year extension period

(calendar year 2029) must be a percentage increase to bidder’s proposed price for

Services during 2028, and the bidder’s proposed price for a second one-year

extension period (calendar year 2030) must also be a proposed percentage increase

based on the bidder’s price for Services during 2028

D. Tax-Exempt. The BOE is exempt from the payment of taxes imposed by the federal

government and/or the State of Connecticut, including pursuant to Connecticut

General Statutes Section 12-412. Accordingly, all Bids shall omit from any proposed

pricing any State and federal taxes. Invoices for Services should exclude taxes.

IMPORTANT DATES

Issuance Request for Bids:

Mandatory Pre-Bid Meeting:

Deadline for Submission of Requests for Information:

Addenda/Responses to Requests for Information:

Deadline for Bid Submission:

Anticipated Contract Execution:

March 27, 2026

April 1, 2026, 1:00 p.m.

April 7, 2026, 12:00 p.m.

By April 9, 2026

April 14, 2026, 10:00 a.m.

On or about April 17, 2026

BID SUBMISSIONS

A. Each bidder shall be required to become familiar with and comply with the terms

and conditions, and bid submission instructions in this RFB. Each bidder must be

familiar with all federal, state, and local laws, ordinances, or regulations that may, in

any manner, relate to the Services to be performed if such bidder is awarded a

contract for services in connection with this RFB. Submission of a bid shall be

construed to mean that the bidder made such examination.

B. Sealed Bids in response to this RFB will received by the District’s Director of

Facilities at the office of the BOE’s Director of Finance in the Torrington

Administration Building, 50 Major Besse Drive, Fourth Floor, Torrington, CT 06790,

no later than April 14, 2026 at 10:00 a.m., at which time bids received will be

opened publicly and read aloud in the Administration Building conference room.

C. Sealed Bids must be submitted in a sealed envelope marked “SEALED BID –

TORRINGTON SCHOOL DISTRICT LANDSCAPING AND GROUNDS

MAINTENANCE SERVICES, April 14, 2026 at 10:00 a.m.” along with name of the

bidder clearly marked on the outer envelope and the date and time. Bidders not

marking Bid submission envelopes as required will have no recourse against the

BOE or its employees if their Bid is inadvertently opened prior to the scheduled bid

opening time. Bid submissions must include a completed Bid Form (included with

this RFB as Exhibit A) and a completed Non-Collusion Affidavit (included with this

RFB as Exhibit B). Bidders shall provide all proposed pricing required on the Bid

Form which pricing shall be inclusive of all shipping, delivery, installation, labor,

insurance, certificates, permits, and/or other prices pertaining to the Services, as

well as all other information required on the Bid Form, and the Non-Collusion

Affidavit. Pricing on the Bid Form must be complete and shall be deemed to include

all compensation to be paid to the Bidder if awarded an Agreement for Services in

connection with this RFB. All Bid submissions must include one (1) original, three (3)

paper copies of all documents required to be included with a bidder’s Bid. Any Bid

which fails to include all the required documents and information may be deemed

non-responsive and invalid. Bids received later than the time specified will not be

accepted. Faxed bids will not be accepted. Bid proposals must remain in effect for a

minimum of sixty (60) days. Amendments to or withdrawals of any section of the

submitted Bid received later than the time and date set for the Bid opening will not

be considered.

D. The BOE reserves the right to reject any Bid which has omissions, alterations of

form, additions not called for, conditional or alternate Bids, or irregularities of any

kind. All blank spaces in the Bid Form must be filled in (typed or printed in ink)

completely, correctly and legibly, and all prices must be inserted where indicated. If

any price required on the Bid Form is omitted, the Bid may be rejected. “Ditto”

marks are not considered writing or printing and shall not be used. All Bids must be

based on the Services specified in Schedule A and referenced on the Bid Form. A

properly authorized representative of the bidder must sign the Bid Form where

indicated. If the proposal is made by an individual, the individual’s name and

mailing address must be listed. If made by a partnership, limited liability company

or a corporation, the Bid must be signed by an official of the partnership, limited

liability company or corporation authorized to sign contracts, and must reflect the

mailing address of the partnership, limited liability company or corporation. Bids

may not be submitted and will not be accepted if made orally (e.g. via telephone), by

facsimile, or by e-mail.

E. Bidders are encouraged to “double check” and verify all pricing submitted on their

Bid Form. An award of an Agreement for Services for one or more of the Facilities to

a bidder based on erroneous pricing submitted by a bidder, will be nonetheless be

deemed by the BOE to be a firm Bid by the bidder. “Adjustments” to correct any

errors in Bid pricing may not be made to any Bid after the Bid is opened.

F. Each bidder shall be responsible for all costs incurred in the development and

submission of their Bid. The BOE assumes no contractual obligation as a result of

the issuance of this RFB, the preparation or submission of a bid by a bidder, or the

evaluation of a submitted Bid. The BOE shall not be contractually bound until the

BOE and any bidder awarded an Agreement for Services in connection with this RFB

execute a written Agreement for Services.

BID ANALYSIS, SELECTION AND AWARD

A. In selecting a bidder or bidders to whom an Agreement for Services will be awarded

in connection with this RFB, the BOE shall apply the following selection criteria, not

necessarily listed in their order of importance:

1. Proposed pricing;

2. Bidder’s previous record of performance and service;

3. Ability of bidder to render the Services to the satisfaction of the BOE;

4. Availability of bidder’s representative to call upon and consult with the BOE and

District’s Facilities department;

5. Quality and conformance to specifications for the Services;

6. Bidder’s financial condition;

7. Bidder’s ability to perform the Services;

8. Bidder’s own facilities;

9. The BOE reserves the right to investigate the financial status and credit rating of

any bidder and to disqualify any bidder from the award of a contract in connection

with this RFB based on the results of such investigation.

B. The BOE is an affirmative Action/Equal opportunity employer. A successful bidder

must be an equal opportunity/affirmative action employer.

C. The BOE reserves the right to award an Agreement for Services to more than one

bidder if deemed by the BOE to be in the best interests of the BOE and District. In

addition, bidders are hereby notified that if budgetary constraints dictate, part of

and/or all the Services may be rejected, which decision shall be considered final

and not subject to recourse by the bidder. In determining the lowest bidder or the

most responsible bidder, the BOE reserves the right to consider, in addition to price,

the compatibility, quality, cost of maintenance and availability of parts, experience

and/or past performance of the bidder, sufficiency of the financial resources of the

bidder as relates to the Services, as well as the ability of the bidder to provide future

services. Documents previously submitted to the BOE by any bidder and which are

not part of a bidder’ s Bid submission, shall not satisfying the requirements in this

RFB for the submission of Bids. No bidder shall claim the existence of any contract

for Services with the BOE by reason of submitting a Bid alone. Awarding of an

Agreement for Services shall not be deemed to have occurred unless and until a

written Agreement for Services is executed by a successful bidder, as “Contractor,”

and duly executed on behalf the BOE.

D. In awarding one or more Agreements for Services for the Facilities, the BOE may:

1. Award a single Agreement to one Contractor for Services for all of the Facilities

on a lump sum basis;

2. Award more than one Agreement to one or more Contractors for Services under

which different Contractors will perform Services for different Facilities; or

3. Award Agreements for Services on the basis of specific grouping of Facilities to

one or more Contractors; and/or

4. Award one or more Agreements for Services on the basis of any other variation or

combination of Services and Facilities as may be determined by the BOE in its

sole discretion.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

REQUEST FOR BIDS FOR DISTRICT-WIDE LANDSCAPING AND GROUND MAINTENANCE SERVICES - 2026

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