Request For Bid - Electrical Work (Term & Supply)

RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
Request for Bid Title: ELECTRICAL WORK (TERM & SUPPLY)
PLEASE MARK YOUR ENVELOPE "SEALED BID #202606-603"
RETURN ONE (1) ORIGINAL & THREE (3) HARD COPIES.
Bid Submission
Location / Mail Address: Taney County Purchasing Department (Second Floor)
P. O. Box 1630 (PO Box MUST be used for U.S.P.S .delivery.)
132 David St. (Physical Address MUST be used for Courier delivery.)
Forsyth, MO 65653
Bid Opening
Location / Address: Taney County Commission Hearing Room (Old Courthouse)
Forsyth, MO 65653
The undersigned certifies their authority to bind this vendor in an agreement to supply the products, or
services, in accordance with all terms, conditions, and pricing specified herein or to offer a "No Bid."
Bidder is REQUIRED to complete, sign and return this form with their submittal to our solicitation as
well as initial all pages. *An authorized signature and email address, printed clearly is mandatory, lack
thereof may result in a determination of "Non-Responsive" and disqualify from participation.
Company Name Authorized Person (Print)
Address *Signature
City / County / State / Zip Title
Telephone # Fax # Date Tax ID #
*E-mail (MUST be legible.) Entity Type (Corporation, LLC, Sole
Proprietor, Partnership)
INTRODUCTION & BASIC PRO CESSING INFORMATION:
Sealed bids cannot be emailed and must either be delivered by hand, courier, or U.S.P.S.
All formal invitations for bid are handled by the Taney County Purchasing Department. However,
technical requirements and product specifications are the responsibility of the specific requesting
department as listed in Section 2. Specifications.
Read ALL solicitation documents closely. Note any/all special dates and submit your response as soon
as possible. See Items 1.21-1.22 for the process to submit questions.
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RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Section #1 includes instructions, conditions, guidelines, requirements and other key factors.
Use a checkmark (), in the box adjacent to the section number, in order to acknowledge each
of the following items. Any item unchecked in this section, will be considered non-responsive
and may be disqualified.
Section 1. INSTRUCTIONS AND GENERAL CONDITIONS
1.1
Sealed responses may be submitted to the Taney County Purchasing Office until the solicitation closing
date and time indicated herein, subject to Instructions and General Conditions and any special
conditions.
1.2
Closing: Sealed Responses must be delivered before "Closing Date/Time" as listed on page one, to the
Taney County Purchasing Department as listed on page two.
1.3
United States Postal Service ("U.S.P.S.") WARNING: Because there is no mail delivery service at our
offices, we strongly discourage bidders from using the U.S.P.S. If a Bidder elects to use the U.S.P.S.,
do NOT send "return receipt requested." The Post Office only recognizes the P.O. Box address. Other
delivery services require the physical address. It is the Bidder's responsibility to ensure responses are
delivered in a timely fashion to the Purchasing Department. Courier or hand delivery is recommended.
1.4
Late Packages: The County will not accept any response received after the listed closing date/time.
Late arrivals are considered "NON-RESPONSIVE" and will not be opened or returned.
1.5
Opening: Bids will be opened publicly at "Opening Date/Time" and read aloud. All responses will be
considered public information as soon as they are opened and become a part of the public record to
be released to any person or firm who formally requests a copy.
1.6
Award/Timeline: Recommendation for award will be made formally to the Taney County Commission
as soon as possible after a complete departmental review. Updates may be sent via email should the
award process become delayed, 10 or more days, for any reason.
1.7
Withdrawals: Responses may be withdrawn on written request from the Bidder at the address shown
prior to the time of acceptance of the response. Once a response is opened, and accepted, it can only
be withdrawn by order of the Taney County Commission.
1.8
Sealed & Marked: Responses must be submitted in a sealed envelope identified with the bid number
and dates of closing & opening. List the bid number on the outside surface of the box or envelope and
note "Response to Request for Bid enclosed" with a return name & address. No fax or electronic
transmitted responses will be accepted.
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RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
1.9
Bidder Expenses: This County is not responsible for any expenses, which Bidders may incur in
estimating, inspecting, or preparing information to respond to this solicitation.
1.10
Presentations/Inspections: The County reserves the right to conduct personal interviews or require
presentations, inspections, of or from any/all Bidders prior to selection. The County will not be liable for
ANY costs incurred by the Bidder in connection with such interviews, presentations, or inspections.
1.11
Bid Term: All Responses submitted shall be binding and remain firm for ninety (90) calendar days
following the opening, unless otherwise indicated. Pricing/Costs submitted with a response must be
honored for that set timeframe. Submitted pricing, once opened, cannot be changed for any reason.
Any such changes will disqualify that response.
1.12
Bid Rejection: The Taney County Commission reserves the right to reject any or all responses when
such rejection is in the best interest of the County.
1.13
Multiple Awards: Responses may be awarded to one company or multiple companies, when such
award is deemed in the best interest of the County.
1.14
Payment Terms: Standard payment terms are Net 30 after receipt of an invoice. The County cannot,
and will not, agree to any other payment terms. Once products, or services, are received and accepted,
Taney County will process payment in full. Invoices need to be issued and mailed to the requesting
department - not Purchasing.
1.15
Requests for credit applications and deposits are not necessary and will - in most cases - not be
processed or accepted.
1.16
Any award agreement shall take effect upon the approval by the Taney County Commission.
1.17
Alterations: Any alterations, changes, lining out, or margin notes to any items within these instructions
may result in the response being disqualified.
1.18
Direct Email Address: An email address, not a website, MUST be provided in order to receive award
results. Final award results are by email only and will be emailed to all responding Vendors. Please do
not call for results.
1.19
Results are always posted at: www.taneycounty.org
1.20
All questions for this solicitation must be submitted by the time indicated on page 1. Questions must be
emailed to the department point of contact listed within this request as well as copied (cc) to the
Purchasing Director at: nikki.lawrence@taneycountymo.gov
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RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
1.21
If it becomes necessary to revise any part of this solicitation due to a significant question received which
could impact specifications; a written Addendum will be issued to explain any new/necessary
modifications.
1.22
Any/all solicitation questions that result in modifications will be combined into one written Addendum
with answers and explanations to cover any/all new issues.
1.23
Addenda are valid only if in writing and issued by the Taney County Purchasing Department.
1.24
Any necessary Addendum will be emailed as close as possible to the day following the question
submission deadline to all parties who had previously been part of the original Direct Bid Invitation email
or had made email contact during the open questioning timeframe.
1.25
When an Addendum is necessary, Bidders are required to formally respond. Follow the instructions as
indicated in the Addendum.
1.26
Any necessary Addendum will be posted on the Taney County website with the original solicitation. An
indication will be in red and placed at the end of the affected proposal.
1.27
Award of Contract: Multiple awards may be made on the basis of a primary, secondary, and tertiary
vendor. The primary vendor shall furnish the County's requirements until such time as the County
determines that it is in the best interest of the County to seek performance from the secondary vendor,
then tertiary vendor. The County's decision to utilize the secondary and tertiary sources shall be final
and conclusive. In addition, the resulting contract from this solicitation will be considered "Non-
Exclusive". The County reserves the right to obtain service, or product(s), from other vendors when it
is in the best interest of the County.
1.28
Agreement: The selected vendor(s) will be required to enter into a written agreement with the County,
in cooperation with the County's Legal Services Department and completed to the mutual satisfaction
of the parties, consistent with the RFP and response. The RFB and response documents submitted
by the successful Bidder will become a part of any contract award as a result of this solicitation. These
signed documents will be binding. Bidder shall initial all pages where the document denotes "Bidder's
Initials: ___" at the bottom of the page after completing said page. Any responses not complying with
this condition may be considered non-responsive.
1.29
Response Content: In order to enable direct comparison of competing responses, Bidders must submit
responses in strict conformity to the requirements stated herein. Failure to adhere to all requirements
may result in Bidder's Response being disqualified as non-responsive. All responses must be submitted
using the forms provided herein. Every question should be answered. If not applicable, the section
should contain "N/A."
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RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
1.30
Advice of Award: The County's Responses, Bid Tabulations, and Bid Award information may be viewed
on our website at www.taneycounty.org. (Purchasing Department Page.) If a Vendor wants a copy
of the bid tabulation they must include a direct email address, not website, in order to receive results.
1.31
Response Clarification: The County reserves the right to request additional written or oral information
from Bidders in order to obtain clarification of responses.
1.32
Rejection or Correction of Responses: Minor irregularities or informalities in any response which are
immaterial or inconsequential in nature, neither affected by law nor at substantial variance with bid
conditions, may be waived at the County's discretion whenever it is determined to be in the best interest
of Taney County, Missouri.
1.33
Evaluation Process: The County's sole purpose in the evaluation process is to determine from among
the responses received which one is best suited to meet the County's needs at the lowest possible
cost.
1.34
Acceptability: The County reserves the sole right to determine whether goods and/or services offered
are acceptable for County use.
1.35
Sunshine Law: All responses to this request will be considered public information as soon as they are
opened and become a part of public record subject to disclosure to any person or firm that requests it.
Requests for copies of responses, must be made through the Taney County Clerk's Office (417-546-
7202) by submitting a Public Service Request Form (PSR). Charges for time spent as well as a cost
per page apply and may be collected prior to the making of copies.
Section 2. SPECIFICATIONS
The Taney County Purchasing Department will accept and review responses to this RFB in an effort to
complete the purchase of the following term & supply service:
Furnishing of all labor, materials, tools, equipment, transportation, services, and supervision to perform
ongoing, as needed Electrical Work, Maintenance, and Repair for ALL Taney County properties and
facilities - COUNTY WIDE. This contract will cover Modifications, Remodels, New Facilities, and certain
other unexpected needs. All items asked for within the pricing response table, MUST be completed.
The following listed Department Administrators MUST be contacted to answer any/all questions concerning
any/all listed specifications as well as all technical questions. Additionally any arrangements for inspections of
any County facilities must be handled by contacting the below department specific to which location:
Buildings & Grounds Administrators:
Renee Brusca 417-546-7920 (cell) / 417-546-7211 (off) renee.brusca@taneycountymo.gov
Scott Terpening 417-251-3221 (cell) scott.terpening@taneycountymo.gov
Road & Bridge Administrators:
Jack Cole 417-545-1160 (cell) / 417-546-7268 (off) jack.cole@taneycountymo.gov
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RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
For questions concerning the below listed specifications, or any other technical questions, please feel
free to contact:
Department Contact:
Devin Huff, Administrator
Taney County Road & Bridge
417-546-7268 (off) / 417-527-2733 (cell)
devin.huff@taneycountymo.gov
Please check () off the appropriate box to indicate compliance with the specifications. The
County will always look for 100% COMPLIANCE. These "SPECIFICATIONS" and "STANDARD
TERMS AND CONDITIONS" are critical to all County solicitations. If after reviewing each of the
following items a potential participant is not able to comply with ALL requirements, reconsider
whether to submit a bid response to the solicitation. All "D" check () marks will be considered toward
disqualification. Check every item. Any blank item in this section will be considered non-responsive
and may disqualify.
C = Comply with item. (In some cases this will serve as a simple acknowledgement.)
D = Do not / cannot comply with item.
C D
__ __ 2.1 Current Taney County locations/properties requiring electricity/electrical needs are
as follows.
o Taney County Courthouse (Including lower parking garage), 132 David St.
Forsyth, Mo. 65653
o Road & Bridge Office - 139 David St., Forsyth, Mo. 65653
o Planning & Zoning Office - 207 David St., Forsyth, Mo. 65653
o Extension Office - 122 Felkins St., Forsyth, Mo. 65653
o Entire County Judicial Center including Sheriff's Dept. & Jail - 266 Main St.,
Forsyth, Mo. 65653
o Evidence Building - New: 20058 U.S. Hwy. 160, Forsyth, Mo. 65653; Old: "F"
Hwy. & U.S. Hwy. 160
o Shooting Range - 255 Critter Trail, Hollister, Mo. 65672
o Household Chemical Building - "F" Hwy & U.S. Hwy. 160
o Hilda Shop - 195 Gilbert Lane, Hilda, Mo. 65680
o Mt. Branson Shop - 1377 E. Hwy. 76, Branson, Mo. 65616.
o Transfer Station/Buchanan Shop/Recycle Center - 274 Buchanan Rd.,
Branson, Mo. 65616
o Mechanics Shop - 20058 U.S. Hwy. 160, Forsyth, Mo. 65653
o Animal Control Center - 255 Critter Trail, Hollister, Mo. 65672
o Three (3) Picnic / Park Areas; Mincy, Kirbyville, and Kissee Mills
o Three (3) "Satellite" facilities; "F" Hwy. & U.S. Hwy. 160, Salt Sheds in
Ridgedale & Bradleyville
__ __ 2.2 In the event any provisions of the contract are not fulfilled by Contractor, and/or the
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RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
quality of workmanship is deemed unsatisfactory by the County, the County may,
upon written notice to the Contractor, terminate this contract within ten (10) days
after such written notice.
__ __ 2.3 Subcontractors shall NOT be used without prior approval by the County.
__ __ 2.4 Contractor to whom this contract is awarded must provide evidence of past
experience in the type of work as outlined in the attached specifications for a
minimum of three years.
__ __ 2.5 Contractor must provide evidence that they have been licensed as an Electrical
Contractor in the State of Missouri for a period of not less than three consecutive
years immediately preceding the submission of any response to this solicitation and
have established offices in either Springfield, Branson, or Forsyth areas, and
currently be engaged in electrical services work.
__ __ 2.6 Contractor, at the time of any response to this solicitation, shall possess the correct
occupational licenses, all professional licenses or other authorizations necessary to
carry out and perform the work required by this solicitation - pursuant to all-
applicable Federal, State and Local laws, statutes, ordinances, and rules and
regulations of any kind.
__ __ 2.7 Copies of licenses should be submitted with the bid indicating that the Bidder is
licensed to perform the activities or work included in any subsequent Agreement
based on Bidder's pricing response, etc.
__ __ 2.8 Contractor is assumed to be familiar with all Federal, State and Local laws,
ordinances, rules and regulations that in any manner affect the work.
__ __ 2.9 Special attention is called to, but not limited to, the local environmental ordinances.
__ __ 2.10 Ignorance on the part of the Bidder will in no way relieve the Bidder from
responsibility of compliance with all said laws, ordinances, rules and regulations.
__ __ 2.11 In addition to complying with all pertinent codes and regulations, the successful
Bidder must comply with all pertinent requirements of the local codes and utility
companies.
__ __ 2.12 Also the National Electric Code, latest edition as well as the Requirements of
Underwriters Laboratories, Inc., for all items installed for which UL standards have
been established.
__ __ 2.13 Contractor will be responsible for obtaining any and all required permits.
__ __ 2.14 County shall be responsible for the cost of any and all permits ONLY when new, or
additional permits may be required to complete Electrical Work at County facilities -
on County property.
__ __ 2.15 County's agreement (Bid) number must appear on all invoices.
__ __ 2.16 All contracted work done for the County on a "time and material" basis must include
the following information with all invoices. If it is not included on the invoice, it will be
returned to the contractor for additional information before payment will be made.
o Name of the County location where work was performed.
o Date(s) work performed.
o Itemized list, with costs of material, if any, and Labor cost per hour.
__ __ 2.17 Contractor shall provide unlimited service during normal business hours.
__ __ 2.18 Normal business hours are Mon. - Fri. 7a.m. to 5p.m. - excluding holidays.
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RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
__ __ 2.19 County calls for service should be returned within a reasonable timeframe and
Contractor must state a realistic and true time when they can schedule the work. If
this proposed schedule is acceptable to the County representative, the Contractor
shall book the work.
__ __ 2.20 Contractor may be required to perform emergency repairs at times other than normal
working hours and should be in a position to be available on a twenty-four (24) hour
basis for such emergency work.
__ __ 2.21 Contractor shall provide a flat hourly rate for emergency service outside normal
business hours to include all workmen and repairs.
__ __ 2.22 Contractor shall be responsible for providing and for the placement of barricades,
tarps, plastic, flag tape and other safety/traffic control equipment required to protect
its employees, the public, surrounding areas, equipment and vehicles.
__ __ 2.23 The flow of vehicular traffic shall not be impeded at any time.
__ __ 2.24 The safety of the contractor's employees and the public is of prime concern to the
County, and the contractor must take all necessary steps to ensure proper safety
during the performance of the contract.
__ __ 2.25 Any Bidders that have a history of safety problems or a high incidence of accidents
will not be considered.
__ __ 2.26 Workmanship shall conform to all of the methods and operations of best standards
and accepted practices of the trade or trades involved, and shall include all items of
fabrication, construction or installation regularly furnished or required for completion
(including any finish, and for successful operations as intended).
__ __ 2.27 All work shall be executed by personnel skilled in their respective lines of work.
__ __ 2.28 Contractor shall keep the premises clean of rubbish and debris generated by the
work involved and shall leave the premises neat and clean.
__ __ 2.29 Contractor, at the contractor's expense, shall dispose of all surplus material, rubbish,
and debris.
__ __ 2.30 The work area shall be cleaned at the end of each workday.
__ __ 2.31 All materials, tools, equipment, etc., shall be removed or safely stored.
__ __ 2.32 County is not responsible for theft/damage to the contractor's property.
__ __ 2.33 All possible safety hazards to workers or the public shall be corrected immediately
and left in a safe condition at the end of each workday.
__ __ 2.34 Contractor shall request a Taney County Supervisor specific to any certain project,
maintenance, or repair area, to conduct a site inspection after work is completed.
__ __ 2.35 Final approval is contingent upon this final inspection.
__ __ 2.36 Contractor shall be responsible for repair of any damage to County property and
restoration of any facility damage, beyond normal wear and tear, caused by the
contractor's activities.
__ __ 2.37 Repair and restoration shall be to the satisfaction of the County.
__ __ 2.38 Any repair/restoration of these damages shall be performed at no cost to the County.
__ __ 2.39 Contractor shall guarantee all work performed under this contract.
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RFB #20260607-603 Electrical Work (Term & Supply)
Taney County, Missouri
__ __ 2.40 Contractor shall list on the invoice/service ticket the brand name and part/model
number of all replacement parts used.
__ __ 2.41 All repairs shall be warranted for a minimum of ninety (90) calendar days from the
date of repair.
__ __ 2.42 If the same item must be repaired again for any failure during the warranty period,
the follow-up service will be performed at no charge to the County.
__ __ 2.43 Any replacement parts that fail during the warranty period shall be replaced at no
charge to the County including all labor.
__ __ 2.44 Parts which carry a standard warranty that exceeds ninety (90) days shall be
honored by the contractor.
__ __ 2.45 All materials provided by the Contractor shall be new materials of high quality that
shall give long life and reliable operation.
__ __ 2.46 All equipment shall be modem in design and shall not have been in prior service.
__ __ 2.47 Replacement parts furnished must be of the same manufacturer / equal product.
__ __ 2.48 Portal-to-Portal mobilization is allowed, not to exceed one hour total.
__ __ 2.49 Contractor is expected to have basic tools and stock on board.
__ __ 2.50 Travel for specialty items is compensable.
__ __ 2.51 County will allow for a two-hour minimum charge, which includes mobilization.
__ __ 2.52 All jobs are expected to require one (1) service person.
__ __ 2.53 Authorized County representatives must approve of multiple service people before
the work is started.
__ __ 2.54 Labor quoted shall include all labor cost, insurance, overhead, profit, mileage,
exclusive of taxes.
__ __ 2.55 Repair work shall be performed at site unless by the nature of required repairs, it
would be necessary to remove a component to the Contractor's shop for repair.
__ __ 2.56 If a repair is expected more than twelve (12) hours, that specific Supervisor will be
advised and informed of the issues for the shutdown.
__ __ 2.57 Contractor must agree to work alongside County Employees. (County Employees
with Road & Bridge as well as Buildings and Grounds are well versed regarding their
responsibilities - many considered expert in numerous maintenance and repair
areas).
__ __ 2.58 Prices quoted shall be FOB various County locations, unloaded and installed.
__ __ 2.59 Contractor shall not commence work under this contract until they have obtained all
insurance required and has been approved by the County.
__ __ 2.60 All policies shall be in amounts, form and companies satisfactory to the County
which must carry an A-6 or better rating as listed in the A.M. Best or equivalent
rating guide.
__ __ 2.61 Contractor shall take out and maintain during the life of this contract, Employee's
Liability and Workers Compensation Insurance for all of their employees who set foot
on Taney County Property, and in case any work is sublet, the Contractor shall
require the subcontractor to provide Worker's Compensation Insurance for all of their
Page 10 of 24 Bidder's Initials _____