Request for Bid Cisco Equipment

Agency: Marshall University
State: West Virginia
Type of Government: State & Local
Caegory:
  • 89 - Subsistence (Food)
Posted Date: Apr 26, 2018
Due Date: Apr 30, 2018
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
solicitation # description opening time & date
R1801972

Request for Bid

Cisco Equipment

3:00pm on April 30, 2018

Attachment Preview

Request
for Bids
Vendor:
FEIN/SSN:
Marshall University
Office of Purchasing
Bid #
One John Marshall Drive
Huntington, WV 25755-4100
R1 8 0 1 9 7 2
Direct all inquiries regarding this order to: (304) 696-3157
Phone:
Fax:
For information call: 304-696-3157
Purchasing Contact: Tracey Brown-
Dolinski
Phone: (304) 696-3157
Email: browndolinsk@marshall.edu
and purchasing@marshall.edu
Sealed requests to bid for furnishing the supplies, equipment or services described below will be received by the Institution. TO RECEIVE
CONSIDERATION FOR AWARD, UNLESS OTHERWISE NOTED, THE BID WILL BE SUBMITTED ON THIS FORM IN ORIGINAL (1) COPY,
SIGNED IN FULL AND INK AND REQUESTED IN THE BID, RECEIVED HAVE A DATE/TIME STAMP AFFIXED AND SUBMITTED IN BONFIRE, ON
OR BEFORE THE DATE AND TIME SHOWN FOR THE BID OPENING. The Institution reserves the right to accept or reject bids on each item
separately or as a whole, to reject any or all bids, to waive informalities or irregularities and to contract as the best interests of the Institution
may require. BIDS ARE SUBJECT TO THE GENERAL TERMS AND CONDITIONS AS SET FORTH HEREIN.
DATE
4/7/2018
DELIVERY IS
REQUIRED NO
LATER THAN
DEPARTMENT
REQUISITION NO.
BIDS OPEN:
3:00 pm on
4/30/2018
BIDDER MUST
ENTER
DELIVERY
DATE FOR
EACH ITEM BID
Item # Quantity
Description
Unit Price
Extended Price
REQUEST FOR BIDS
Marshall University will accept sealed bids for the following
items and services until 3:00 p.m. on 4/30/2018. At that
time, sealed bids will be opened and read aloud in Room
125, Old Main Building.
Cisco Equipment
Bidders may obtain a copy of public bids at:
http://www.marshall.edu/purchasing/resources/bids-and-
proposals/
Total
To the Office of Purchasing,
In compliance with the above, the undersigned offers and agrees, if this offer is accepted within
calendar days (30 calendar days unless a
different period is inserted by the purchaser) from the bid open date, specified above, to furnish any or all items upon which prices are offered,
at the price set opposite each item, delivered at the designated point(s), within the time specified.
Bidder guarantees shipment from
Bidder’s name Vendor
within
days
Signed By
FOB
After receipt of order at address shown
Typed Name
Terms
Title
Street Address
City/State/Zip
BOG 43
MU Rev. 05/08/07
Date
Phone
Fein
Table of Contents
INSTRUCTIONS TO BIDDERS ............................................................................................................................... 3
INTRODUCTION ...................................................................................................................................................... 4
General Information................................................................................................................................................ 4
Schedule of Events.................................................................................................................................................. 4
Inquiries .................................................................................................................................................................. 4
Pre-Bid Questions ................................................................................................................................................... 5
SPECIAL TERMS/DETAILED SPECIFICATIONS ................................................................................................ 5
Pricing ..................................................................................................................................................................... 5
Financing................................................................................................................................................................. 6
Cisco Equipment Certification................................................................................................................................ 6
Award...................................................................................................................................................................... 6
Installation............................................................................................................................................................... 6
Delivery / Freight .................................................................................................................................................... 7
Cisco Network Equipment Maintenance Services.................................................................................................. 7
Proposed Plan...................................................................................................................................................... 7
SUBMISSION OF BID IN BONFIRE ....................................................................................................................... 9
ADDITIONAL TERMS and CONDITIONS ........................................................................................................... 11
Mandatory Requirements...................................................................................................................................... 11
Public Record........................................................................................................................................................ 11
Written Release of Information ............................................................................................................................ 11
Risk of Disclosure................................................................................................................................................. 11
Conflict of Interest ................................................................................................................................................ 11
Prohibition against Gratuities ............................................................................................................................... 12
Certifications Related to Lobbying ....................................................................................................................... 12
Subsequent Forms ................................................................................................................................................. 12
COMPLIANCE......................................................................................................................................................... 12
Antitrust ................................................................................................................................................................ 12
Assignment ........................................................................................................................................................... 13
Bankruptcy ............................................................................................................................................................ 13
Bureau of Employment Programs Regulations..................................................................................................... 13
Compliance with Laws and Regulations............................................................................................................... 13
Debarment and Suspension................................................................................................................................... 13
Governing Law ..................................................................................................................................................... 13
Indemnification ..................................................................................................................................................... 13
Policy Advisements .............................................................................................................................................. 13
Record Retention (Access & Confidentiality) ...................................................................................................... 14
Subcontracts/Joint Ventures.................................................................................................................................. 14
Vendor Relationship ............................................................................................................................................. 14
PAYMENT INFORMATION .................................................................................................................................. 15
Funding ................................................................................................................................................................. 15
Invoices ................................................................................................................................................................. 15
Interest................................................................................................................................................................... 15
Payment Methods.................................................................................................................................................. 15
Purchasing Card Acceptance ................................................................................................................................ 15
Purchase Order Procedure..................................................................................................................................... 15
ATTACHMENTS
Life of Contract Page
Request for Bid Supplemental Package
R1801972
Page |3
INSTRUCTIONS TO BIDDERS
(purchases greater than $50,000)
1. BIDDER'S REPRESENTATIONS: the bidder, by making a bid, represents that: (a) the bidder has read and
understands the bidding documents, terms and conditions, and the Bid is made in accordance therewith; and (b)
the bid is based upon the materials, equipment, systems, printing and/or services specified.
2. QUALITY STANDARDS: Brand names, when identified, include the standard of quality, performance or use
desired.
Unless otherwise noted, bids by bidders on equivalents may be considered, provided the bidder furnishes
descriptive literature and other proof required by the Buyer. Samples, when required, must be furnished free of
charge, including freight. In the event the Buyer elects to contract for a brand purported to be an equivalent by the
bidder, the acceptance of the item will be conditioned on the Buyer’s inspection and testing after receipt. If, in the
sole judgment of the Buyer, the item is determined not to be equivalent, the item will be returned at the Seller s
expense and the contract terminated.
3. SUBMISSION OF BIDS: the bid, the bid security, if any and other documents required to be submitted with the bid
shall be submitted as instructed. The submittal shall include the bid number, the bid opening time, and the bid
opening date. Bids received after the time and date for the bid opening will be unaccepted. The bidder shall
assume full responsibility for timely delivery.
4. MODIFICATION OR WITHDRAWAL OF BIDS: Prior to the time and date designated for receipt of bids, a bid
submitted may be modified or withdrawn by notice to the party receiving bids at the place designated for receipt
of bids. Such notice shall be in writing over the signature of the bidder and shall be received prior to the
designated time and date for receipt of bids. A modification shall be worded so as not to reveal the amount of the
original bid.
5. OPENING OF BIDS: Bids shall be publicly opened and read aloud at the designated location for receipt of bids
shortly after the time and date bids are due.
6. REJECTION OF BIDS: The Buyer shall have the right to reject any and all bids, in whole or part; to reject a bid not
accompanied by a required bid security or other data required by the bidding documents; or reject a bid which is
in any way incomplete or irregular.
7. ACCEPTANCE OF BID (AWARD): It is the intent of the Buyer to award a purchase order to the lowest responsible
and responsive bidder provided the bid does not exceed the funds available. The Buyer shall have the right to
waive informalities or irregularities in a bid received, and to accept the bid which, in the Buyer's judgment, is in
the Buyer's own best interests. All bids are governed by the West Virginia Code and the Procedural Rules of the
Governing Board having jurisdiction.
8. VENDOR REGISTRATION: Prior to any award for purchases exceeding $50,000, the apparent successful bidder
must be properly registered with the W. Va. Department of Administration, Purchasing Division, and have paid the
required vendor registration fee.
9. NON-FUNDING: All services performed or goods delivered under State Purchase Orders/Contracts are to be
continued for the term of the Purchase Order/Contract, contingent upon funds being appropriated by the
Legislature or otherwise being made available. In the event funds are not appropriated or otherwise available for
these services or goods, this Purchase Order/Contract becomes void and of no effect after June 30.
10. PAYMENTS AND INTEREST ON LATE PAYMENTS: Payment may only be made after the delivery and acceptance
of goods or services. Interest may be paid for late payment in accordance with the West Virginia Code.
11. RESIDENT VENDOR PREFERENCE: A resident vendor preference will be granted upon written request in
accordance with the West Virginia Code.
12. TAX EXEMPTION: the State of West Virginia, the Governing Board and its institutions are exempt from Federal and
State taxes and will not pay or reimburse such taxes.
R1801972
Page |4
INTRODUCTION
General Information
Marshall University, herein referred to as “MU” or “University”, is soliciting bids for CISCO
Equipment and Finance Information until 3:00 PM on April 30, 2018. At that time, Marshall University
will open and record bids in the Old Main Building, Room 125, Huntington, WV. Products must be as
specified; equivalent is not acceptable.
Marshall University reserves the right to reject any or all bids. It is the intent of the Buyer to award a
purchase order to the lowest, responsible and responsive bidder provided the bid does not exceed the
funds available. The Buyer shall have the right to waive informalities or irregularities in a bid received,
and to accept the bid which, in the Buyer's judgment, is in the University’s best interests. All bids are
governed by the West Virginia Code and the Procedural Rules of the Governing Board having
jurisdiction.
Schedule of Events
RFB emailed to prospective vendors
Emailed pre-bid questions deadline
Written responses to questions from pre-bid questions
Bid submission deadline
University bid review deadline
Award is made
April 16, 2018
April 19, 2018 @ 4:00 pm
April 23, 2018
April 30, 2018 @ 3:00 pm
Early May
Early May
The University reserves the right to amend times and dates in its sole discretion.
Any bids not received by the date and time specified in the RFB will be disqualified. A copy of the RFB
(including all attachments) and all addenda to the RFB will be placed on the Marshall University Office
of Purchasing’s website http://www.marshall.edu/purchasing/resources/bids-and-Bids/.
It is the vendor’s responsibility to check the website to respond to any addenda and/or become aware of
any changes.
Inquiries
All inquiries and questions must be emailed to:
Tracey Brown-Dolinski, Asst. Director
Marshall University Office of Purchasing
E-mail:browndolinsk@marshall.edu and purchasing@marshall.edu;
Subject Field: RFB# R1801972 Questions
Bidders shall not make direct or indirect contact with anyone outside the Office of Purchasing to discuss
or request information about any aspect of the procurement, including the RFB or its associated
evaluation process, except as authorized in the RFB. Violation of this clause will result in bid
disqualification.
R1801972
Page |5
Pre‐Bid Questions
Deadline for email of Pre-Bid Questions is April 19, 2018 at 4:00 p.m. Subject field must read RFB#
R1801972 Questions. The response will be submitted in addenda form. Vendors are responsible for
checking Marshall University’s Office of Purchasing’s website
http://www.marshall.edu/purchasing/resources/bids-and-proposals/ for posted addenda. Addenda must
be signed and submitted in Bonfire as part of the RFB package.
Forms
Purchasing Affidavit: In accordance with West Virginia Code § 5A-3-10a, all Vendors are required to
sign, notarize, and submit the Purchasing Affidavit stating that neither the Vendor nor a related party owe
a debt to the State in excess of $1,000. The affidavit must be submitted prior to award, but should be
submitted with the Vendor’s bid. A copy of the Purchasing Affidavit can be found at:
http://www.state.wv.us/admin/purchase/vrc/pAffidavit.pdf
Vendor Preference Certificate: Vendor Preference may only be granted upon written request and only in
accordance with the West Virginia Code § 5A-3-37 and the West Virginia Code of State Rules. Failure
to submit the Resident Vendor Certification form with its bid will result in denial of Vendor Preference.
Vendor Preference does not apply to construction projects.
Vendor preference can be applied to the cost portion of the proposal only -
http://www.state.wv.us/admin/purchase/vrc/Venpref.pdf
Vendor Registration:
Prior to any award, the apparent successful Vendor must be registered with the Purchasing Division of
the Department of Administration. If the successful Vendor is not currently registered, it shall complete
and file the Vendor Registration and Disclosure Statement, Form WV-1, and submit the annual
registration fee of $125.00. Vendors do not have to be registered to submit a proposal. Form WV-1 may
be found at: http://www.state.wv.us/admin/purchase/vrc/wv1.pdf
Agreement Addendum: Any contract resulting from an award from this RFB and a contractor’s bid must
include, but is not limited to, in its terms and conditions all mandatory sections contained herein. Failure
of the successful contractor to sign an Agreement Addendum (MU-96), http://www.marshall.edu/
purchasing/files/MU-96.pdf or Software Agreement Addendum (MU96A) http://www.marshall.edu/
purchasing/files/MU-96A.pdf, and if necessary, the MU Cloud Computing Contract Addendum http://
www.marshall.edu/purchasing/files/CC_Addendum.pdf, as part of the contract may result in
disqualification.
Disclosure of Interested Parties form - https://ethics.wv.gov/SiteCollectionDocuments/
Brochures_Booklets_Misc_Forms/Ethics_DisclosureInterestedParties_October2017_TYPEABLE.pdf
SPECIAL TERMS/DETAILED SPECIFICATIONS
Pricing
1. Pricing must be entered using the Bonfire Bid Table named R1801972 Cost Sheet (BT-45CK).
Pricing must be provided for all items. Failure to provide pricing for all line items shall be cause for
rejection of the bid

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