REQUEST FOR BID - ANNUAL 2026-2027 STREET STRIPING

INVITATION TO BID
April 28, 2026
The City of Bainbridge will receive sealed bids for Annual 2026/2027 Street Striping, as described in the attached
Specifications until Wednesday, June 03, 2026 at 11:00 A.M. Eastern Standard Time and will be opened and read
aloud.
Bids shall be addressed to the attention of Brenda Strickland, Purchasing Agent, City of Bainbridge, (US Postal
Service) P.O. Box 158 (Zip Code 39818), (Courier Service/Hand Delivered) 1501 Pierce Street (Zip Code 39817),
Bainbridge, Georgia and plainly marked on the outside of the envelope "SEALED BID FOR STREET STRIPING". We
will not accept any bid unless it is plainly marked on the outside of the envelope as requested. Please make sure
your name and addressed are on the outside of the envelope.
Bidders must complete all blanks on the enclosed Bid form, or the bid may be subject to rejection. No bid will
be entertained unless it is prepared upon the City of Bainbridge Bid Form and signed in ink by an official of the
company submitting the proposal.
All prices quoted shall be firm for a period of the fiscal year 2026/2027 from the bid opening. The City of
Bainbridge requires a minimum of 30 days to make payment to successful vendor after receipt of the goods.
However, cash discounts for early payment will be taken into consideration. If such a discount is available, please
note this in your proposal.
The City of Bainbridge reserves the right to accept or reject any part of or all bids, and to waive technicalities or
formalities in bidding, and the right to negotiate with the low bidder to reach a final contract, and to accept the
bid deemed to be in the best interest of the City.
Local Procurement Preference: A local preference of 2% for qualifying Decatur County Businesses will be
permitted when evaluating bids for supplies, equipment, material, and personal services that are not a part or
a construction project.
We welcome your proposal.
Sincerely,
Enclosures: Bid Form (1 page) Brenda Strickland
Specifications (11 pages) Purchasing Agent
Page 1 of 13

BID FORM
City of Bainbridge, Georgia
STREET STRIPING
Please quote lowest price per linear mile for the year beginning June 2026 and ending June 2027 for Street
Striping on an as needed basis. (A minimum of 5 miles of centerline throughout the year).
DESCRIPTION PRICE
5" White Lines with reflective glass beads (per linear feet) $_______________________
5" Yellow Lines with reflective glass beads (per linear feet) $_______________________
5" White Lines with reflective glass beads (per linear feet) Parking Stalls
(on-street) $_______________________
5" Blue Lines with reflective glass beads (per linear feet) Handicap Striping $_______________________
If awarded bid a cash discount of __________ will be allowed on Bid Price if paid within _______________ days
after each project is completed.
The above as bid in accordance with Specifications and Invitation to bid dated April 28, 2026.
The undersigned certifies that the bid invitation and specifications have been reviewed; and understands that
once the bid opening begins, a bid cannot be withdrawn for modifications.
FIRM NAM: ________________________________________________________________________________
ADDRESS: _________________________________________________________________________________
________________________________________________________ ZIP ______________________
NAME AND TITLE OF PERSON SUBMITTING BID (Please Type or Print Legibly)
__________________________________________________________________________________________
TELEPHONE: _______________________________________ DATE: ___________________________________
E-VERIFY #: ______________________________ EMAIL: ____________________________________________
AUTHORIZE SIGNATURE: ______________________________________________________________________
THIS IS NOT A PURCHASE ORDER
Page 2 of 13

SPECIFICATIONS
INTRODUCTION
The City of Bainbridge is accepting sealed bids from qualified respondents to provide Street Striping on an as
needed basis located in the City of Bainbridge.
It is the intent of the City of Bainbridge to select a vendor that has the necessary background, qualifications, and
experience in Street Striping services provided in a timely and professional manner and intent that this invitation
to Bid (IFB) permits competition. It shall be the bidder's responsibility to advise the Purchasing Agent in writing
if any language, requirement, specifications, etc., or any combination thereof, inadvertently restricts or limits
the requirements stated in this IFB to a single source. Such notification must be received by the Purchasing
Agent or appointed designee no later than five (5) days prior to the date set for bids to close.
TERM OF ENGAGEMENT
The successful Bidder will be awarded a twelve (12) month agreement. Prices must not be increased for the
entire agreement period. At the City's option, the agreement may be renewed for one (1) additional twelve (12)
month period, then from month-to-month until a new agreement is established or the agreement is terminated.
The service purchased under this agreement may be subject to a price increase at the time of renewal based on
the current Employment Cost Index for your industry category as published by the U.S. Department of Labor,
Bureau of Labor Statistics. If the Bureau of Labor Statistics does not accumulate data on the services defined by
these specifications, by mutual agreement, the successful bidder may increase its prices for an amount not to
exceed 5%.
Prices decreases are allowed at any time.
Any request for a price increase must be presented to the City at least 60 days prior to expiration of the current
agreement.
SCOPE OF WORK TO BE PERFORMED
The contractor shall furnish all supervision, labor, materials, tools, fees, equipment necessary for Street Striping
as per these specifications outlined in this contract.
SUPERVISION, EQUIPMENT, AND MATERIALS
The Contractor shall furnish all of the following on this non-exclusive list: labor, equipment, supervision,
materials and supplies, and transportation necessary for providing Street Striping for the City of Bainbridge.
All prospective contractors must affirmatively demonstrate their responsibility, including the responsibility of
their proposed subcontractors. To be determined responsible (1) a prospective contractor must have adequate
financial resources to perform the contract, or the ability to obtain them, (2) the contractor must be able to
comply with the required schedule, taking into consideration all existing commercial and governmental business
commitments, (3) have a satisfactory performance record, (4) have a satisfactory record of integrity and
business ethics, (5) have the organizational experience, operational skills or the ability to obtain them, (6) have
the technical equipment and manpower or the ability to obtain them, and (7) be otherwise qualified and eligible
to receive and award under applicable laws and regulations, including having or being able to obtain an
occupational tax certificate with the City of Bainbridge.
Page 3 of 13

DISCREPANCIES
Should a bidder find discrepancies in the scope of work or be in doubt as to the meaning or intent of any part
thereof, the bidder shall request clarification from the City in writing, not later than five (5) working days prior
to the bid opening. Any changes in the IFB that result from such clarification request, will be communicated
through a written addendum and posted on the Purchasing home page at www.bainbridgecity.com. Failure to
request such clarification is a waiver of any claim by the bidder for additional expenses because its interpretation
was different than the City's.
DELAYS
If delay is foreseen, the Contractor shall give immediate notice to the City Engineer. The Contractor must keep
the city advised at all times of the status of the services. Default in promised delivery (without accepted reasons)
or failure to meet specifications, authorizes the Purchasing Department to purchase services elsewhere and
charge full increase in cost and handling to defaulting Contractor.
DELIVERY FAILURES
Time is of the essence. Should the Contractor fail to deliver the proper services or item(s) at the time and place(s)
specified, or within a reasonable period of time thereafter as determined by the Purchasing Agent, or should
the Contractor fail to make a timely replacement of rejected items when so requested, the city may purchase
services or items of comparable quality in the open market to replace the rejected or undelivered services or
items. The Contractor shall reimburse the City for all costs in excess of the Contract price when purchases are
made in the open market; or in the event that there was a balance the City owes to the Contractor from prior
transactions, an amount equal to the additional expense incurred by the City as a result of the Contractors
nonperformance shall be deducted from the balance of payment.
BUSINESS, PROFESSIONAL, AND OCCUPTIONAL LICENSE REQUIREMENT
All firms or individuals located in or doing business with the City of Bainbridge are required to be licensed in
accordance with the City's "Business, Professional, and Occupational Licensing Tax" Ordinance during the initial
terms of the Contract or any renewal period.
PAYMENT OF TAXES
All contractors located or owing property in Decatur County during the initial term of the Contract or any
renewal period shall assure that all real and personal property taxes are paid.
HOLD HARMLESS CLAUSE
The Contractor shall indemnify, defend, and hold harmless the City of Bainbridge from loss from all suits, actions,
or claims of any kind brought as a consequence of any negligent act or omission by the Contractor. The
Contractor agrees that this clause shall include claims involving infringement of patent or copyright. For
purposes of this paragraph, "City" and "Contractor" includes their employees, officials, agents, and
representatives. "Contractor" also includes subcontractors and suppliers to the Contractor. The word "defend"
means to provide a legal counsel for the City or to reimburse the City for its attorney's fees and costs related to
the claim. This section shall survive the Contract. The City is prohibited from indemnifying Contractor and/or
any other third parties.
Page 4 of 13

SAFETY
All Contractors and subcontractors performing services for the City of Bainbridge are required to and shall
comply with all Occupational Safety and Health Administration (OSHA), State and City Safety and Occupational
Health Standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall
be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any person or property within and around the work site area and under this contract.
PERMITS
It shall be the responsibility of the Contractor to comply with City ordinances by securing any necessary permits.
FAITH BASED ORGANIZATIONS
The City of Bainbridge does not discriminate against faith-based organizations.
IMMIGRATION REFORM AND CONTROL ACT 1986
By entering this contract, the Contractor certifies that it does not and will not during the performance of the
Contract violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits
employment of illegal aliens.
WORKMANSHIP AND INSPECTION
All work under this Contract shall be performed in a skillful and workmanlike manner. The Contractor and its
employees shall always be professional and courteous. The city may, in writing, require the Contractor to
remove any employee from work for reasonable cause, as determined by the city. Further, the City will make
inspections of the work performed under the Contract. Any inspection by the city does not relieve the
Contractor of any responsibility in meeting the Contract requirements.
EXEMPTION FROM TAXES
The City is exempt from Georgia State Sales and Use Taxes and Federal Excise Tax; therefore, the Contractor
shall not charge the City for Georgia State/Sales or Use Taxes or Federal Excise Tax on the finished goods or
products provided under the Contract. However, this exemption does not apply to the Contractor, and the
Contractor shall be responsible for the payment of any sales, use, or excise tax it incurs providing the goods
required by the Contract, including, but not limited to, taxes on materials purchased by a Contractor for
incorporation in or use on a construction project. Nothing in this section shall prohibit the Contractor from
including its own sales tax expense in connection with the Contract in its Contract price.
INVOICING AND PAYMENT
All work requested under this Contract shall be placed on a City issued Purchase Order. The Contractor shall not
accept credit card orders or payments.
All such invoices will be paid within 30 days by the City of Bainbridge unless otherwise contracted.
Individual contractors shall provide their social security numbers, proprietorships, partnerships, and
corporations shall provide their federal employer identification number on the pricing form.
Page 5 of 13

ASSIGNMENT OF CONTRACT
The contract may not be assigned in whole or in part without the written consent of the City Manager.
CONTRACTUAL DISPUTES
The Contractor shall give written notice to the Purchasing Agent of intent to file a claim for money or other relief
within ten (10) calendar days of the occurrence giving rise to the claim or at the beginning of the work upon
which the claim is to be based, whichever is earlier.
The claim, with supporting documentation, shall be submitted to the Purchasing Agent by USD Mail, courier, or
overnight delivery service, no later than sixty (60 days after final payment. The Contractor shall submit its invoice
for final payment within thirty (30) days after completion or delivery of the services. If the claim is not disposed
of by agreement, the Purchasing Agent shall reduce his/her decision to write and mail or otherwise forward a
copy thereof to the Contractor within thirty (30) days of the City's receipt of the claim.
The Purchasing Agent's decision shall be final unless the Contractor appeals within thirty (30) days by submitting
a written letter of appeal to the City Manager, or his designee. The City Manager shall render a decision within
sixty (60) days of receipt of the appeal. Each party shall bear its own costs and expenses resulting from any
litigation, including attorney's fees.
LICENSURE
To the extent required by the City of Bainbridge the Contractor shall be duly licensed to perform the services
required to be delivered pursuant to this Contract.
INSTRUCTIONS TO BIDDERS
Submission of Bids
Before Submitting a bid, read the ENTIRE solicitation including the Contract Terms and Conditions. Failure to
read any part of this solicitation will not relieve the bidder of its contractual obligations. Pricing must be
submitted on the Invitation to Bid Form only. Include other information as requested or required. The Face of
the Container shall indicate "SEALED BID FOR STREET STRIPING" Bids must be received by the Purchasing
Department BEFORE the hour specified on the opening date. Bids may be either mailed or hand delivered to
Brenda Strickland, Purchasing Agent, City of Bainbridge, (US Postal Service) P.O. Box 158 (Zip code 39818),
(Courier Service/Hand Delivered) 1501 Pierce Street (Zip Code 39817), Bainbridge, Georgia. Faxed or emailed
bids will not be accepted.
Questions and Inquires
Questions and inquires, both verbal and written, will be accepted from any and all bidders.
Project Contact (for questions/additional information):
Gabriel Menendez, Engineer
City of Bainbridge
1501 Pierce Street
Bainbridge, GA 39817
Phone # (229) 726-4098
gabrielm@bainbridgecity.com
Page 6 of 13

Rights of the City
The City reserves the right to reject all or any part of any bid, waive informalities, and award the contract to the
lowest responsive and responsible bidder to best serve the interest of the City. Informality shall mean a minor
defect or variation of a bid from the exact requirements of the Invitation to Bid which does not affect the price,
quantity, or delivery schedule for the goods, services or construction being procured.
Negotiation with the Lowest Responsible Bidder
Unless all bids are cancelled or rejected, the City reserves the right to negotiate with the lowest responsive,
responsible bidder to obtain a contract price within the funds available whenever such low bid exceeds the
available funds. Negotiations with the low bidder may include both modifications of the bid price and the
specifications/scope of work to be performed.
W-9 Form Required
Each bidder shall submit a completed W-9 form with their bid. In the event of contract award, this information
is required in order to issue purchase orders and payments to your firm.
SUBMISSION REQUIREMENTS
The City reserves the right to establish any and all elements or terms of this procurement process. All bids
submitted shall be binding upon each bidder's team if accepted by the City.
BIDS DELIVERED VERBALLY OR BY ELECTRONIC MEANS, SUCH AS FACSIMILE AND EMAIL, ARE NOT ALLOWED.
Except for otherwise provided in this bid, the City of Bainbridge reserves the right to retain all bid materials
regardless of which bidder is selected. All bids accompanying documents become the property of the City of
Bainbridge.
REJECTION
The City reserves the right to reject any and all bids, to waive informalities in bids received, to accept or reject
any or all of the items bid, and to award the contract in whole or in part and/or negotiate any or all items with
individual Bidders if it is deemed in the City's best interest. Moreover, the City reserves the right to make no
selection if bids deemed to be outside the City's fiscal constraint or not in the best interest of the City.
AWARD
The City reserves the right to award a contract, based on initial offers from Bidders, without discussion and
without conducting further negotiations. Under such circumstances, the acceptance of a proposal by the City
shall be deemed to be an acceptance of an offer such that acceptance will be binding upon both parties. A
proposing offer should therefore be based on the most favorable terms available from a price, business
requirements and technical standpoint. Contractual commitments are contingent upon the availability of funds,
as evidenced by an award of contract. Once awarded, the contract will be the final expression of the agreement
between the parties and may not be altered, changed, or amended except by mutual agreement, in writing.22.0
Page 7 of 13

EXCEPTIONS TO THE BID
All requested information in the Bid must be supplied with the bid, any exceptions shall be clearly identified,
referencing page number and category of bid. The written explanation shall include the scope of the exceptions,
the ramifications of the exceptions for the City, and the description of the advantages or disadvantages to the
City as a result of such exceptions. The City, at its sole discretion, may reject any exceptions or specifications
within the bid.
SILENCE OF SPECIFICATIONS
The apparent silence of these specifications as to any specific detail or omission of a detailed description
concerning any point shall be regarded as meaning that only the best commercial practice is to prevail, and that
only workmanship of first quality is to be used. All interpretations of these specifications shall be made on this
basis.
Page 8 of 13

ANTI-COLLUSION CERTIFICATION
The bidder certifies that this bid is made without prior understanding, agreement, or connection with any
corporation firm, or person submitting a bid for the same product and that this bid is in all respects bona fide,
fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of
business or commerce. The bidder understands collusive bidding is a violation of Federal Law and that any false
statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages. The
bidder also understands that failure to sign this statement will make the bid non-responsive and unqualified for
award.
Signed: _____________________________________________________ Date: _________________________
Name of Company: __________________________________________________________________________
Page 9 of 13

INSURANCE REQUIREMENTS
Insurance: The bidder/offeror shall maintain adequate liability insurance, which shall protect and save harmless
the City of Bainbridge, Georgia, its officials, employees, and volunteers from all suits and actions of every kind
and description arising from injury or damage to persons and property in the prosecution of said work or in
failure to properly safeguard same and shall include products and completed operations coverage.
The City of Bainbridge requires construction contractors and subcontractors to obtain and maintain workers'
compensation insurance while performing work on behalf of the City. Evidence of coverage needs to be
provided prior to commencement of work by bidders/offerors. Coverage is compulsory for employees of 3 or
more employees, including the employer.
The bidder/offeror shall have ten (10) days from notice of intent to award to provide insurance documentation.
Failure to provide insurance documentation. Failure to provide the Certificate and forms within this period may
be cause for the City to award a contract to the next responsive bidder/offeror and hold the original contractor
liable for excess costs. All insurers providing the above coverage shall give the City thirty (30) days advance
written notice in the event of any non-removal or cancellation of such insurance (10 days' notice for non-
payment of premium). As confirmation thereof, the City must be furnished either a policy endorsement
specifically providing for such notice, or a copy of the policy language that gives the City such assurance, or a
statement on the insurance agent's, broker's, or insurer's letterhead that the City shall be given such notice.
TYPE INSURANCE COVERAGE LIMITS
1. Workers' Compensation Statutory
Employer's Liability
Bodily Injury by Accident $100,000.00 each accident
2. Commercial General Liability $1,000,000.00 each occurrence
$2,000,000.00 aggregate
3. Automobile Liability $100,000.00 each occurrence
(Owned, hired, leased, and borrowed Vehicles)
4. Professional Liability/E&O (if applicable) $2,000,000.00 each claim/occurrence
$2,000,000.00 aggregate
5. Environmental/Pollution Legal Insurance $2,000,000.00 each occurrence
(if applicable) $2,000,000.00 aggregate
Page 10 of 13