REQUEST BIDS FOR THE 2025 AMA PAVING PROJECT

May 22, 2025
To Whom It May Concern:
Eagle County Government is requesting bids for the Eagle County 2025 ambient mix asphalt project (the “Project”). The Project generally includes supplying, delivering, and mixing ambient mix asphalt (“AMA”), and providing a paver machine for County’s use in paving certain parts of Trough Road, as further described in Exhibits A, B, and B-1 in the bid documents. The Project has a completion date of October 31, 2025.

Bid documents, including any plans and specifications, may be obtained from the Eagle County website: www.eaglecounty.us

All bids are to be sent or delivered via ground shipping methods (i.e. FedEx, UPS), U.S. Mail or hand delivery to the Eagle County Road and Bridge Department at the following:

Mail: Eagle County Road & Bridge Department
Attn: John Harris Road & Bridge Fleet Director
P.O. Box 250
Eagle, CO 81631
Physical: Eagle County Road & Bridge Department
Attn: John Harris Road & Bridge Fleet Director
3289 Cooley Mesa Road
Gypsum, CO 81637

Note: BID ENVELOPE MUST BE SEALED AND MARKED “Eagle County 2025 AMA Project”. The outside of the bid envelope must also contain the name and address of the bidder and shall be accompanied by the required bid security. No telephone, email or facsimile bids will be accepted. All documents submitted with the bid shall be clearly marked with the bidder’s name.
The closing date for receiving bids is June 24 at 11:00 a.m. (Mountain Time) in the office of the Eagle County Road & Bridge Department. At such time, all bids will be opened and read aloud
in the Road & Bridge office at the physical address identified above. Road & Bridge will review all bids prior to a formal presentation to the Board of County Commissioners.
No bids will be considered which are received after the date and time set forth above and any bids received after such date and time shall be returned to the bidder and will not be considered under any circumstances. Sole responsibility rests with the bidder to ensure that their bid is received on time at the stated location.
The Successful Bidder, as defined in the Instructions to Bidders, will be required to furnish certification of specific insurance requirements and payment and performance bonds required for contracts with Eagle County prior to the commencement of any work.
The agreement will be awarded to the lowest, qualified, responsible bidder to whom Eagle County, on the basis of its evaluation as set forth in the bid documents, makes an award. Notwithstanding the foregoing, Eagle County reserves the right, in its sole discretion, to accept or reject any and all bids, to waive any informality or technicality in any bid, to negotiate contract terms with a bidder, to disregard all non-conforming, non-responsive or conditional bids and to postpone the award of the project agreement for a period not exceeding thirty-one (31) days after the bid opening.
Should there be any questions, please contact me at john.harris@eaglecounty.us.

Respectfully,
John Harris
Road & Bridge and Fleet Director

Bid Letter
Invitation for Bids
Bid Form
Exhibit A
Exhibit B
Exhibit B-1
Instructions to Bidders
General Conditions
AMA Draft Agreement