Replacement of a Pavilion Pergola

June 10, 2026
INFORMAL WRITTEN QUOTE
IWQ #130841
Gwinnett County is soliciting competitive quotes from qualified contractors for the Replacement of a
Pavilion Pergola for the Department of Parks and Recreation.
Quotes should be typed or submitted in ink and returned to the Attention of Casey Beauston, Purchasing
Associate III. Quotes should be received by 3:00 P.M. on June 25, 2026 by email
casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - 2nd Floor -
Purchasing Division, 75 Langley Drive, Lawrencevi lle, Georgia 30046.
Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, at
casey.beauston@gwinnettcounty.com or by calling 770-822-7995 no later than 3:00 P.M. on June 16,
2026. Quotes are legal and binding upon the bidder when submitted. The written Quote documents
supersede any verbal or written prior communications between the parties.
Successful awarded contractor will be required to meet insurance requirements. Insurance Company must
be authorized to do business in Georgia by The Ge orgia Insurance Department, listed in the Department of
Treasury's Publication of Companies holding Ce rtificates of Authority as Acceptable Surety on Federal
Bonds and as acceptable reinsuring companies, a nd must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Gwinnett County Government should be directed to the ADA
Coordinator, Gwinnett County Justice and Admini stration Center, 770-822-8165.
Award will be made to the contractor submitting the lowest responsive and responsible quote. Gwinnett
County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed
in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to
negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.
We look forward to your quote and appreciate you r interest in Gwinnett County.
Casey Beauston, CPPB
Purchasing Associate III
The following pages should be returned with your quote: Quote Schedule, Pages 5-6
References, Page 7
Contractor Affidavit & Agreement, Page 8

IWQ #130841 Page 2
PERGOLA REPLACEMENT - SPECIFICATIONS
I. SCOPE OF WORK
1. Gwinnett County Department of Parks and Recreation is soliciting competitive quotes from
qualified contractors for a pergola removal and installation at Hudlow Tennis Center, located
at Best Friend Park. The successful contractor shall furnish all labor and materials required to
remove and install a new pergola for the Department of Parks and Recreation.
II. DESCRIPTION OF WORK
1. Contractor is responsible for removing ALL construction debris and disposing of it off
premises according to all Environmental Protection Agency (EPA) regulations.
2. The contractor shall remove all joist, rotten structural beams, hangers, ties, and brackets, and
install new wood, beams, hangers, ties, and structural hardware.
3. The contractor shall provide and use all recommended tools per manufacturer's
specifications.
4. The use of products other than those indicated in Section III Materials must be pre-approved
by the Gwinnett County representative. All products must be applied according to the
manufacturer's specifications. Any proposed substitution must be submitted with the quote
and must include specifications, colors, warranty, and any other information necessary for
evaluation. The County may reject the quote if this information is not provided.
III. MATERIALS
The successful contractor shall provide the materials below.
* 2" x 10" x 24' double beams
* 42 pergola joists with decorative ends to match existing ends
* Include hurricane ties brackets and structural hardware
IV. INSTALLATION
1. The double 2" x 10" x 24' joist shall be installed on existing fiberglass columns.
2. Replace all joists, rotted structural beams, hurricane ties, and brackets.
3. Pressure wash and prepare for paint and caulk if needed.
4. Prime and paint.
V. SPECIAL CONDITIONS
1. Contractor shall use extra care when working around glass doors and windows.
2. Any damage incurred during removal and installation is the contractor's responsibility to repair.
3. Contractor must provide at least one employee that can effectively communicate with onsite
staff and County staff.

IWQ #130841 Page 3
VI. WORK CONSTRAINTS
1. The affected area will be closed to the public, but the remainder of the facility and park will be
open to the public.
2. Precautions should be taken to block off, barricade, or cover in-process work areas to protect
the surrounding area and general public. If any temporary fencing is needed, the contractor is
responsible for providing.
3. Measurements stated in this document are approximate. The contractor shall be responsible
for obtaining accurate measurements and to become familiar with the conditions of the site
prior to submitting a quote.
4. Hours of work will be agreed upon by the contractor and County staff but generally would be
from 7:30 am-4pm Monday - Friday. Hours could vary depending on location.
VII. GENERAL REQUIREMENTS
1. WORK SITE CLEANLINESS
The contractor shall keep the worksite clean daily, free of debris, and maintain a level of cleanliness
and neatness needed for proper execution of work. The contractor shall keep completed areas clean
and protected from damage for the duration of the project. When all work for the project is
completed, the contractor shall clean the site of debris, waste material, and litter, including disposal
offsite according to EPA regulations; remove all tools, equipment, and surplus materials from the
project site; and remove any temporary protection installed during the project. A final walkthrough
of the project must be scheduled after completion with a designated County representative.
2. SAFETY PRECAUTIONS
a. The contractor shall take proper precautions to prevent fires and to facilitate firefighting
operations.
b. The contractor shall store flammable materials in non-combustible containers and store them
away from potential fire sources and remove flammable waste regularly.
c. The contractor should carefully supervise the operation of potential fire sources.
d. The contractor shall take proper precautions to prevent accidents due to physical hazards, and
provide barricades and signs as required to protect contractor's personnel and the public from
hazards and to inform them of same. Barricades and signage shall comply with all safety
regulations.
e. The contractor shall provide and require the use of safety equipment, clothing, and accessories
as required by the construction activity and applicable safety regulations.
3. WARRANTY
The contactor must warrant the work, labor, and materials, for a period of one (1) year after
completion of this project. This warranty shall be in addition to any warranties provided by the
product manufacturers.
4. REFERENCES
The selected contractor must have demonstrated successful performance on projects of a similar
size and scope. A minimum of three (3) references shall be provided on the "References" form
included herein. References must clearly demonstrate the successful completion of similar projects
within the past five (5) years.

IWQ #130841 Page 4
VIII. LOCATION
The site is located at:
Hudlow Tennis Center @ Best Friend Park
6224 Jimmy Carter Blvd
Norcross, GA 300071
Tennis Center: 770-417-2210
Main Line: 678-277-0222
Contractors are responsible for taking accurate measurements prior to submitting a quote. No change
orders will be made or accepted based on inaccurate measurements. Quote pricing should be all inclusive
to complete the total job at given location. The site is open to the public. It is strongly encouraged that
interested contractors visit the site prior to submitting a quote to take measurements.
A pre-quote conference has not been scheduled for this project. The site is open to the public for contractors
to view. The County strongly encourages interested contractors to visit the site prior to submitting a quote.
Contractors should contact the location prior to arriving, and reference IWQ #130841.

IWQ #130841 Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING DEEMED NON-RESPONSIVE.
QUOTE SCHEDULE
Item
Description Lump Sum Price
#
Lump Sum Fee for Hudlow Tennis Center Pavilion Pergola
1 $
Replacement, per above specifications.
NOTE: Pricing MUST include all costs associated with this request, including but not limited to labor, materials, disposal, travel, etc.
COMPANY NAME: ________________________________________________________________________________________

IWQ #130841 Page 6
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING DEEMED NON-RESPONSIVE.
QUOTE SCHEDULE CONTINUED
Certification of Non-Collusion in Quote Preparation
Signature Date
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:
Addendum No. Date Addendum No. Date
In compliance with the attached specifications and the Instructions for Vendors, the undersigned offers and agrees, within ninety (90) days of the date of quote opening,
to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee
schedule. By submission of this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their
preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the
Instructions for Vendors.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number Fax Number E-mail Address

IWQ #130841 Page 7
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING
DEEMED NON-RESPONSIVE.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references
for every project bid. The references listed should be of similar size and scope of the project being bid on. Do
not submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
COMPANY NAME

IWQ #130841 Page 8
Page 8
IWQ #130841 Replacement of a Pavilion Pergola
CONTRACTOR AFFIDAVIT AND AGREEMENT
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform
Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett
County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the
electronic verification of work authorization programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability
provisions and deadlines established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the
physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of
Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration
Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.
Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett
County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.
_________________________________________ _____________________________________
E-Verify * User Identification Number Date Registered
_________________________________________
Legal Company Name
_________________________________________
Street Address
_________________________________________
City/State/Zip Code
_____________________________________ _____________________________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
For Gwinnett County Use Only:
__________________________________________
Title of Authorized Officer or Agent of Contractor Document ID #____________________
Issue Date: _______________________
___________________________________________
Printed Name of Authorized Officer or Agent
Initials: ___________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 20_______
________________________________________________
Notary Public
My Commission Expires: ___________________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the U.S. Citizenship and
Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

GWINNETT COUNTY
FINANCIAL SERVICES RISK MANAGEMENT
VENDOR INSURANCE REQUIREMENTS
Insurance:
Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall
be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of
Commissioners. The Contractor and their Subcontractor's/vendor's Certificates of Insurance shall require that the County
be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on
the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.
A. Minimum Coverage
Commercial General Liability (Occurrence Form):
General Aggregate (other than Prod/Comp Ops Liability) $2,000,000
Products/Completed Operations Aggregate $2,000,000
Personal & Advertising Injury Liability $1,000,000
Each Occurrence $1,000,000
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute
endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a
substitute endorsement providing equivalent coverage) must be provided with your Certificate of
Insurance.
* Primary and Non-Contributory Endorsement to be specified in writing
* Contractual Liability
* Broad Form Property Damage
* Severability of Interest
* Underground, explosion, and collapse coverage
* Personal Injury (deleting both contractual and employee exclusions)
* Incidental Medical Malpractice
* Hostile Fire Pollution Wording
* Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
* If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad
as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its
equivalent.
* In the event the General Liability insurance required by this Contract is written on a claims-made basis,
Contractor warrants that any retroactive date under the policy shall precede the effective date of this
Contract; and that either continuous coverage will be maintained, or an extended discovery period will be
exercised for a period of five (5) years or applicable statute of limitation period following completion of
the work.
Automobile Liability to include:
Combined Single Limit - Each Accident $1,000,000
* Comprehensive form providing coverage for bodily injury, death of any person, and property damage
arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed
vehicles, and any other statutorily required automobile coverage.
VENDOR INSURANCE REQUIREMENTS 1 | 5

* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsements must be provided with the Certificate of Insurance
* Coverage to include loading and unloading
* Contractual Liability
Worker's Compensation & Employer's Liability Coverage to include:
Workers Compensation Georgia State Statutory Limits
Employers Liability
Bodily Injury by Accident - Each Accident $ 500,000
Bodily Injury by Disease - Policy Limit $ 500,000
Bodily Injury by Disease - Each Employee $ 500,000
* Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be
required depending on the extent of contract):
Contract Sums:
Contracts up to $999,999
Each Occurrence and Aggregate Limit $1,000,000
Contracts from $1,000,000 to $1,999,999
Each Occurrence and Aggregate Limit $3,000,000
Contracts from $2,000,000 to $4,999,999
Each Occurrence and Aggregate Limit $5,000,000
Contracts Over $5,000,000
Each Occurrence and Aggregate Limit $10,000,000
* Concurrency of Effective Dates with Primary
* Blanket Contractual Liability
* Drop Down Feature
* Umbrella Policy must be as broad as the primary policy.
* Coverage excess over General Liability, Business Auto Liability, and Employers Liability
* In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-
made basis, Contractor warrants that any retroactive date under the policy shall precede the effective
date of this Contract; and that either continuous coverage will be maintained or an extended discovery
period will be exercised for a period of five (5) years or applicable statute of limitation period following
completion of the work.
* Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to
start of work.
* Gwinnett County Board of Commissioners shall be Additional Insureds.
* Contractor shall be liable for money, securities, or other property of the County.
* Such coverage shall include an owner coverage endorsement for County and County shall be included
as a loss payee.
* Additional Insured Endorsements must be provided with the Certificate of Insurance
VENDOR INSURANCE REQUIREMENTS 2 | 5