Replacement Condenser Coils for Chillers

Agency: Polk County Public Schools Facilities and Operations
State: Florida
Type of Government: State & Local
Posted Date: Feb 27, 2026
Due Date: Mar 13, 2026
Solicitation No: 4171GM
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Main

Agency
Marion County School Board Purchasing
Status
Active
Fiscal Year
2026
Primary Contact
Garrett McCallum
Title
Replacement Condenser Coils for Chillers
Secondary Contact
Rick Collins
Number
4171GM
Tertiary Contact
Michelle Fritz
Type
Invitation to Bid
Department
Purchasing
Online Submissions
Yes
Project Estimate
Piggyback Solicitation
Yes
Insurance Required
Yes
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
The purpose and intent of this term contract is to secure firm pricing for the purchase of replacement chiller condenser coils as-needed for the term of the contract. The specifications for these coils can be found in the Specifications section found on the “REQUIRED FORMS” document of this bid, which is available on VendorLink.
Please read the attachment named `Bid 4171GM - Replacement Condenser Coils for Chillers - TERMS AND CONDITIONS.pdf`, then print out the attachment named `Bid 4171GM - Replacement Condenser Coils for Chillers - REQUIRED FORMS.pdf`, complete the forms, and submit those forms and any other required documents to Vendorlink before the due date and time.
Dates(All times are listed as EST )

Broadcast Date
2/27/2026 12:00 PM EST
Question End Date
3/9/2026 2:00 PM EST
Sample Due Date
Due Date
3/13/2026 2:00 PM EST
Bid Opening Date

Question End Date Reminder Notification
2 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
Due Date Reminder Notification
2 Day(s)
Pre-Bid Meetings

Total: 0 (All times are listed as EST )
Date Time Mandatory Location
Shortlist Meeting

Total: 0 (All times are listed as EST )
Date Time Location
Documents

Total: 2
Type Name Description File Type
Invitation for Bid Bid 4171GM - Replacement Condenser Coils for Chillers - TERMS AND CONDITIONS.pdf Bid 4171GM - Replacement Condenser Coils for Chillers - TERMS AND CONDITIONS PDF
Invitation for Bid Bid 4171GM - Replacement Condenser Coils for Chillers - REQUIRED FORMS.pdf Bid 4171GM - Replacement Condenser Coils for Chillers - REQUIRED FORMS PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
ITB Documents
Shipping
FOB Destination
Terms and Conditions
See bid terms and conditions
Include Shipping in Price of Items
Yes
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 2
Question Date Asked Answer Date Answered
Are you able to provide specific model numbers for each line item so that suppliers are able to accurately quote the parts you seek? 2/27/2026 1:36:28 PM
We also are unable to quote certain coils. Will the school board of Marion County accept a partial bid? 2/27/2026 1:37:29 PM This bid may be awarded in any way found under Section J, titled "AWARD" in the Special Conditions of this bid. On the Proposal Form, please put "NO BID" in the pricing spaces provided for any items you do not want to submit a price on. Thank you. 2/27/2026 1:49:05 PM
Commodity Codes

Total: 7
Code Description
[031-13] Chillers, Heat Exchangers and Receivers
[031-17] Coils: Chilled or Heated Water, and Direct Expansion
[031-6] Air Conditioning and Heating: Central Units, and Parts and Accessories Not Individually Itemized
[557-5] Air Conditioning, Heating and Ventilation
[967-2] Air Conditioning, Heating, and Ventilating Equipment (HVAC) Manufacturing Services
[031-18] Coil and Fan Units, Air Conditioning
[914-50] Heating, Ventilating and Air Conditioning (HVAC)
Publications

Total: 0
Publication Date
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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