571 - Repairs of Saws, Pumps, Generators & Tools for Pipe Repair
| Agency: | City of Cleveland |
|---|---|
| State: | Ohio |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 13, 2025 |
| Due Date: | Nov 28, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
571 - Repairs of Saws, Pumps, Generators & Tools for Pipe Repair
File Number: 571
Closing Date: November 28, 2025, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 4
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Juan Elliott
216-348-7277
juan_elliott@clevelandwater.com
Procurement Folder
156226
RFB No.
RFB 2002 202500000000571
RFB Description
Repairs of Saws, Pumps, Generators & Tools for Pipe Repair
RFB Closing Date/Time
November 28, 2025 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
November 28, 2025 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Repairs of Saws, Pumps & Generators for Pipe Repair
Item Quantity/
UOM
Event Date
Service
Dates
From
To
Catalog
Discount
Repairs of Various Saws and Other Tools for Pipe Repair Operations.
Labor and materials required to repair the following tools/equipment (various types of saws, and other tools) by the following manufacturers
to include, but not limited to:
Husqvarna; Stihl; Milwaukee; Jet; DeWalt & Other Manufacturers
Prices to Include:
1. Labor Hour Unit Price $______________________
2. Replacement Parts (Percentage of Discount from MSRP for Replacement Parts) $_____________________
3. Miscellaneous Charges, to Include but Not Limited to (Miscellaneous Shop supplies, Disposal Fees, etc.)
4. Diagnosis/Inspection Charge for Equipment/Tools Diagnosed, but Not Repaired $_____________________
Upon receipt of equipment and or tools to inspect for required repairs, the vendor must provide a quote for each tool/equipment inspected per
each repair requested to include the labor hourly unit rate and quantity of labor hours for an extended price for labor to complete a repair and
a list price for replacement parts and discount, as applicable, from the MSRP price and quantity of replacement parts used to complete the
repair with an extended price for each replacement part quoted, and any applicable miscellaneous charges.
A diagnosis/inspection charge may be included for any equipment/tools submitted for repairs, but not repaired. All tools/equipment not
approved for repair must be returned to the City of Cleveland.
Failure to complete each line associated with repairs listed above will render the bid non-response.
*****Awards for a purchase order will be limited to awards for vendors located in the Greater Cleveland area*****
The lowest and best bid received for each commodity line could result in multiple purchase orders awarded per each commodity line.
.
*************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*************
.
Ship To:
Water - Distribution
Water - Distribution
4600 Harvard
Cleveland, OH 44105
Vendor Response
Contract Amount
$
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 2 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Juan Elliott
216-348-7277
juan_elliott@clevelandwater.com
Procurement Folder
156226
RFB Closing Date/Time
November 28, 2025 3:00 PM
RFB No.
RFB 2002 202500000000571
RFB Description
Repairs of Saws, Pumps, Generators & Tools for Pipe Repair
Department/Division Public Bid Opening Date/Time
2002
November 28, 2025 3:00 PM
Group/
Line#
Commodity Description
1 / 2 Repairs of Various Pumps - Division of Water
Repairs of Various Pumps for Pipe Repair Operations
Item Quantity/
UOM
Service
Dates
From
To
Catalog
Discount
Labor and materials required to repair various pumps by the following manufacturers to include, but not limited to:
Gorman Rupp; Honda & Other Manufacturers
Prices to Include:
1. Labor Hour Unit Price $______________________
2. Replacement Parts (Percentage of Discount from MSRP for Replacement Parts) $_____________________
3. Miscellaneous Charges, to Include but Not Limited to (Miscellaneous Shop supplies, Disposal Fees, etc.)
4. Diagnosis/Inspection Charge for Equipment/Tools Diagnosed, but Not Repaired $_____________________
Upon receipt of equipment and or tools to inspect for required repairs, the vendor must provide a quote for each tool/equipment inspected per
each repair requested to include the labor hourly unit rate and quantity of labor hours for an extended price for labor to complete a repair and
a list price for replacement parts and discount, as applicable, from the MSRP price and quantity of replacement parts used to complete the
repair with an extended price for each replacement part quoted.
A diagnosis/inspection charge may be included for any equipment/tools submitted for repairs, but not repaired. All tools/equipment not
approved for repair must be returned to the City of Cleveland.
Failure to complete each line associated with repairs listed above will render the bid non-response.
Awards for a purchase order will be limited to awards for vendors located in the Greater Cleveland area.
The lowest and best bid received for each commodity line could result in multiple purchase orders awarded per each commodity line.
.
*************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*************
.
Ship To:
Vendor Response
Water - Distribution
Water - Distribution
4600 Harvard
Cleveland, OH 44105
Contract Amount
$
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 3 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Juan Elliott
216-348-7277
juan_elliott@clevelandwater.com
Procurement Folder
156226
RFB No.
RFB 2002 202500000000571
RFB Description
Repairs of Saws, Pumps, Generators & Tools for Pipe Repair
RFB Closing Date/Time
November 28, 2025 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
November 28, 2025 3:00 PM
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
Response Type
1 / 1 Lowest and best bidder under Chapter 181 C.O.
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 4 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Juan Elliott
216-348-7277
juan_elliott@clevelandwater.com
Procurement Folder
156226
RFB Closing Date/Time
November 28, 2025 3:00 PM
RFB No.
RFB 2002 202500000000571
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Repairs of Saws, Pumps, Generators & Tools for Pipe Repair
Department/Division Public Bid Opening Date/Time
2002
November 28, 2025 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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