TOWNSHIP OF WEST ORANGE
COUNTY OF ESSEX
STATE OF NEW JERSEY
REQUEST FOR BIDS
REPAIR AND MAINTENANCE OF BUSES FOR
THE WEST ORANGE PUBLIC WORKS DEPARTMENT
Submission Date:
May 20, 2026
11:00 A.M.
Prevailing time
TOWNSHIP OF WEST ORANGE* 66 MAIN STREET* WEST ORANGE, NJ 07052*
973-325-4056
Invitation to Bid
Notice is hereby given that the Township of West Orange is requesting sealed bids for the Repair and
Maintenance of Buses for the West Orange Public Works Department. The specifications can be obtained in
person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during
regular business hours, 8:30 a.m. to 4:30 p.m. or by emailing preynolds@westorange.org.
Sealed proposals, clearly marked with the title of bid, name and address of party making same, addressed to
the Township Council, Township of West Orange will be received by mail, or hand delivery, at the Municipal
Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Wednesday, May 20, 2026 at 11:00
a.m. and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66 Main
Street, West Orange, NJ 07052. No proposals received after that time will be considered.
Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of
Ownership (N.J.S.A. 52:25-24.2), a valid NJ Business Registration Certificate P.L. 2004, c57, and must comply
with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure
statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to
N.J.S.A. 19:44-20.13(P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the
aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if
filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at
www.elec.state.nj.us .
As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange current
legal notices will be published on the Township’s official website for at least one week, or other time
period as required by law, before transferring the publication to the Legal Notice Archive. Notices shall
be published at the following link: https://westorange.org/2141/Current-Legal-Notices
The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public
entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices:
https://nj.gov/state/statewide-legal-notices-list.shtml
Panayiota Reynolds
Purchasing Agent
CONTENT:
Section I:
Section II:
Section III:
Section IV:
Section V:
Bus List
West Orange Public Works Bus Service and Repair Requirements
West Orange Public Works Bus Preventative Maintenance Scheduled Inspection Chassis Service
Requirements
Proposal Form
Bidder Instructions and Mandatory Forms
SPECIFICATIONS
REPAIR AND MAINTENANCE OF BUSES FOR
TOWNSHIP OF WEST ORANGE PUBLIC WORKS DEPARTMENT
GENERAL INTENT
Bidding on this contract will be limited to vendors actively engaged in the field of Bus repair services. The successful bidder
will be expected to provide service in a timely, competent and professional manner. It is recognized that the equipment to be
serviced is essential to Township of West Orange’s, to be known as the (“Township”), management operations. Vendors must
be able to demonstrate the ability and experience to provide superior quality of service. Vendor shall be actively in business
for at least five (5) years in the maintenance, service, and repair of equipment of similar manufacture, capacity, and operating
characteristics as those covered by this contract.
Bidders must provide documented proof of qualifications (Certifications) and three (3) references.
Term of Contract
This contract shall remain in effect for a period of one (1) year with an option to extend two - one (1) year
periods based upon available funding. All terms and conditions of the contract shall remain the same for the additional
years
Time and Materials
All quotes for work other than preventive maintenance services (which will be based on an annual cost) will include an hourly
labor rate, overtime, any travel costs, and percentage of markup from wholesale on materials to be provided. Turnaround
time for repairs to be completed will be 2-3 business days, unless there is an issue with parts shortages.
Acceptance
The Township reserves the right to examine all work performed under this contract. The Contractor will correct any and all
defects and unsatisfactory work found by the Township. The Vendor shall correct said defects and unsatisfactory work at its
own expense.
Parts
The Vendor must supply replacement parts equal or greater than Original Equipment Manufacturer (OEM) parts. The
Township has the right to inspect all parts that will be used by the vendor. All replacement parts must be saved for fourteen
(14) days for review by the Township.
Guarantee
Any work that is performed under this contract shall be guaranteed for a period of six (6) months from the date of
acceptance. Said guarantee shall survive the expiration of this contract.
Payment
Payment shall be made in accordance with Township policy. No payment shall be made without an invoice and signed
voucher (purchase order).
a.
A detailed invoice for repairs or service shall be given at the time of pick up. Details and specifics on
scheduling repair maintenance will be arranged with Garage Supervising Mechanic or designee.
b.
During the course of this contract, vehicles may be added or deleted by the Township
of West Orange.
Cancellation
If in the opinion of the Township of West Orange the contractor is not performing in a satisfactory manner, the Township of
West Orange may at any time during the contract period terminate the contract by giving thirty (30) days’ notice in writing to
the other party of its intentions to do so for non-compliance with the terms and conditions of the contract. In the event the
Township of West Orange cancels the contract, the contractor shall only be entitled to payments for work properly performed
and completed.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
