Rental Services: Special Event and Construction Temporary Fencing and Barricades

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
DELIVERY ADDRESS/HOB SITE:
SUBMIT BID TO :
LOS ANGELES HARBOR DEPARTMENT
By Hand: Los Angeles Harbor Department By Mail: Los Angeles Harbor Department
Purchasing Office, 1st Floor Purchasing Office, 1st Floor
Various Locations as Directed by Harbor
500 Pier A. Street 500 Pier A Street
Department Personnel
Wilmington, CA 90744 Wilmington, CA 90748
Buyer: Jacquelyn Estrada, Procurement Analyst jestrada@portla.org
ALL ITEMS REQUESTED MAY BE QUOTED AS OR EQUAL
Item Quantity Unit DESCRIPTION Unit Price Extension
BIDS MAY BE MAILED, HAND-DELIVERED, OR EMAILED TO:
jestrada@portla.org
BIDS are requested for the annual requirements of the Los Angeles Harbor Department ("Department"
or "City") for RENTAL SERVICES: SPECIAL EVENT AND CONSTRUCTION TEMPORARY
FENCING AND BARRICADES ("fencing") to be furnished and delivered as may be required during the
contract period of one (1) year, commencing on September 18, 2026 and ending on September 17,
2027, with two (2) one-year renewal options subject to the approval of the Director of Contracts and
Purchasing ("Director") or the Executive Director.
Time of delivery: ___________________ days after receipt of order: Terms ______________________% discount ____________ days.
Affirmative Action - An approved AA plan or certification, if not on file, will be required prior to award of contract.
DECLARATION OF NON-COLLUSION: The undersigned certifies (or declares) under penalty of perjury that this quotation is genuine and not sham or collusive, or made in the interest or on behalf of any person, firm or
corporation not herein named; that the bidder has not directly or indirectly induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding, and the bidder has not in
a ny manner sought by collusion to secure to himself any advantages over other bidders.
NOTIFY:
Firm Name _________________________________________________________________________________________________________
D. McLaurin
E-26-0096 Mailing Address _____________________________________________________________________________________________________
City State Zip
Prev. 32166
03/26/2026 Phone No. __________________________________________ Email _________________________________________
REMITTANCE ADDRESS - Unless bidder indicates otherwise the City will remit to the above address for items received.
The undersigned hereby agrees to furnish and deliver any or all items of goods or services in accordance with the terms, conditions, specifications and prices herein
quoted, INCLUDING THE GENERAL CONDITIONS THAT FOLLOW. THIS BID MUST BE SIGNED.
_____________________________________________________________ ________________________________________________________
Authorized Signature Print Name and Title
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
BID REQUIREMENTS AND SPECIFICATIONS FOR TEMPORARY FENCING AND BARRICADES
This contract is to consist of setting up temporary fencing and barricades for special events and/or construction
projects on Harbor Department property, rental of fencing, barricades and accessories, and removal of same.
1. Special Event Temporary Fencing
A. 6 Foot panels on stands: $ per foot
B. 6 Foot windscreens $ per foot
C. Sandbags $ per bag
Maximum time of event for the above pricing: Not to exceed ____________ days.
2. Special Event Fencing Rental Charges
A. 6 Foot panels: $ per foot up to ____ days past original _____ day rental period
B. 6 Foot windscreens $ per foot up to ____ days past original _____ day rental period
Maximum time of event for the above pricing: Not to exceed ____________ days.
3. Special Event Fencing Extra Charges
A. Install/Remove weekday after/before regular working hours: $
B. Install/Remove Saturdays $
C. Install/Remove Sundays $
D. Additional charge if install/removal after hours or early pre-start hours: $ , per Hour
4. Construction Project Temporary Fencing
A. 6 Foot panels on stands: $ per foot
B. 6 Foot windscreens $ per foot
C. Sandbags $ per bag
Maximum rental period for the above pricing: Not to exceed ____________ days.
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
5. Construction Fencing Rental Charges
A. 6 Foot panels: $ per foot, per month
B. 6 Foot windscreens $ per foot, per month
Maximum rental period for the above pricing: Not to exceed ____________ days.
6. Construction Fencing Extra Charges
A. Install/Remove weekday after/before regular working hours: $
B. Install/Remove, Saturdays $
C. Install/Remove, Sundays $
D. Additional charge if install/removal after hours or early pre-start hours $ , Per Hour
E. Surcharge for Prevailing Wage if applicable, per hour, per worker $
7. Temporary Free-Standing "Bike Rack Style" Barricades (44" X 97")
Crowd Barrier, Heavy-Duty Steel with Anti-Trip, Rotating Feet, Linking
A. Per Barricade, Per Day $
B. Per Barricade, Per Month $
Maximum time of event for the above pricing: Not to exceed ____________ days.
8. Temporary Barricades Extra Charges
A. Install/Remove weekday after/before regular working hours: $
B. Install/Remove, Saturdays $
C. Install/Remove, Sundays $
D. Additional charge if install/removal after hours or early pre-start hours $ , Per Hour
9. Initial Fence/Barrier Delivery Minimum Charge $
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
BIDDERS' INSTRUCTIONS
BID SUBMITTAL TIMELINESS. Bidders ("vendor", "supplier", "contractor") solely are responsible for the
timeliness of their submittals. As such, bidders are cautioned to budget adequate time to ensure that their bids
are delivered at the location designated at or before the deadline set forth above. Bidders are cautioned that
matters including, but not limited to, power and internet outages, email server delays, traffic congestion,
security measures and/or events in or around the Port of Los Angeles, may lengthen the amount of time
necessary to deliver the bid, whether the bid is submitted electronically, in person or by mail.
ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an addendum(a) to
modify or cancel a Bid Request. Such addendum(a) will be available on the Port of Los Angeles internet
website - www.portoflosangeles.org and the Los Angeles Regional Alliance Marketplace for Procurement
website - https://www.rampla.org/s/ . It is the responsibility of the bidder to be aware of, and respond to, any
such addendum(a) before the deadline of the applicable bid request. Failure to do so may deem the bid non-
responsive.
BID RECAPS. Bid recaps, with a summary of all bids received, will be posted to the following website within
two weeks of the bid closing date: https://www.portoflosangeles.org/business/contracting-
opportunities/purchasing-bids
AWARD OF CONTRACT. Bid shall be subject to acceptance by the City for a period of three (3) months unless a lesser period is
prescribed in the quotation by the vendor. The City may make combined award of all items complete to one vendor or may award
separate items to various vendors. Vendors may submit alternate prices, a lump sum or a discount conditional on receiving an award
for two or more items. The right is reserved to reject any, or all, bids and to waive informality in bids.
SPECIFICATION CHANGES. If any provisions of the Specifications preclude bidder from submitting a bid,
the bidder may request in writing that the specifications be modified. Such request must be received by the
Buyer or Director at least five (5) working days before the bid opening date. All bidders will be notified by
Addendum of any approved changes in the specifications.
CONFLICTING OR ADDITIONAL TERMS SUBMITTED BY BIDDERS. The submission of a Bid in response
to this Request for Bids (RFB) shall constitute the Bidder's acknowledgment and agreement that the terms
and conditions set forth by the Los Angeles Harbor Department are controlling. Any terms and conditions
submitted by a Bidder that are additional to, or supplemental to the RFB, that are in conflict with the terms of
the RFB, or the resulting Order or Agreement, shall be deemed excluded and shall have no force or effect.
The inclusion of such terms shall not be construed as a counteroffer or modification of the RFB. In the event
of any inconsistency between the RFB terms and those proposed by the Bidder, the RFB shall govern.
PRICING COMPLIANCE. Bidder shall submit all pricing strictly in accordance with the pricing format,
structure, and terms set forth in this Request for Bids (RFB). All prices must be clearly stated within the
designated sections of the RFB documents provided by the Los Angeles Harbor Department. Quoted pricing
should be inclusive of all fees and costs according to the RFB pricing structure as requested by the
Department. Any pricing, terms, conditions, or qualifications submitted by Bidder through separate,
supplemental, or internal documents-including but not limited to quotations, proposals, terms and conditions
of sale, cover letters, or attachments-that modify, condition, or conflict with the pricing requirements of this
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
RFB shall not be included in the terms of the resulting contract/Order. In the event of any discrepancy between
pricing contained within the RFB documents and pricing or terms contained in any external or Bidder-
generated document, the pricing and terms contained in the RFB documents shall govern exclusively for
purposes of evaluation. Failure to comply with the pricing submission requirements set forth in this RFB,
including the inclusion of unauthorized pricing terms or conditions, may result in rejection of the Bid as non-
responsive.
MODIFICATION OF RFB DOCUMENTS PROHIBITED. The RFB documents, as issued by the Los Angeles
Harbor Department, shall not be modified in any way by the Bidder. Any bid found to contain alterations,
deletions, additions, or other changes to the original RFB documents-not originating from and authorized by
the Department-including, but not limited to, modifications to the specifications, requirements, terms, or
conditions, will be rejected as non-responsive.
Requests for modifications necessary for the clarification, correction, or successful execution of the RFB or
resulting contract must be submitted in writing to the Buyer at the email address provided above no fewer than
five (5) business days prior to the bid deadline.
AUTHORITY. The intent of this Request for Bid is the establishment of a contract under the sole authority
and jurisdiction of the Los Angeles Harbor Department. Bids including Piggyback and/or cooperative terms,
including pricing terms, are not requested, and will be rejected as non-responsive.
CONTRACTUAL, MATERIAL, AND SERVICE TERMS
VENDOR CONTACT FOR CONTRACTUAL ISSUES:
Contact Person:
Title:
Telephone:
Email Address:
VENDOR CONTACT FOR SERVICE REQUESTS:
Contact Person:
Title:
Telephone:
Email Address:
24-Hour Contact
Phone:
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
REGULAR BUSINESS HOURS. Vendor to indicate business hours.
Monday-Friday: __________ A.M. to __________P.M.
Saturday: __________A.M. to __________P.M. Closed
Sunday: __________A.M. to __________P.M. Closed
TWIC CARD. Contractor must ensure that any of its employees performing work under this contract in and
around Department property procure and maintain a Transportation Worker Identification Credential (TWIC)
card, as may be required. The card is to be purchased and maintained at contractor's expense. TWIC
enrollment details can be found at www.tsa.gov/for-industry/twic or by phone at (855) 347-8371.
___________ Please initial to acknowledge this requirement.
SAFETY AND HEALTH REQUIREMENTS. All equipment, materials, procedures and services furnished
and/or used by the Contractor shall comply with applicable current requirements of OSHA and CAL-OSHA.
Contractor agrees to indemnify and hold harmless Los Angeles City, The Harbor Department, and agents,
officers and employees thereof, for all damages assessed against them as a result of Contractor's failure to
comply with said safety and health requirements.
CARE AND CUSTODY. The contractor accepts full responsibility for the security against loss or damage to
the equipment involved while in his\her possession or the possession of any of his\her agents. Contractor
shall reimburse the Harbor Department for any loss or damage to Harbor Department equipment in his\her
possession or the possession of any of his\her agents.
SITE MAINTENANCE AND CLEAN-UP. Contractor shall keep the premises and worksite clean and free
from rubbish and debris. Upon completion of the contract and before acceptance of the work by the City, the
Contractor shall at once remove as necessary all plants, tools, equipment and materials, and shall thoroughly
clean the worksite leaving it with a neat and clean appearance.
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
EQUIPMENT DELIVERY, CUSTODY, AND REMOVAL CERTIFICATION
FENCING AND BARRICADES ("FENCING") DELIVERY AND REMOVAL VERIFICATION.
1. Scope of Accountability
The Contractor shall be solely responsible for tracking the delivery, installation, presence, and
removal of all Fencing and associated components provided under the resulting Agreement.
2. Delivery and Installation Record
At the time of delivery and installation, the Contractor shall provide a "Delivery/Installation Record"
to Department personnel documenting:
o Date and time of installation
o Exact location (site name and specific placement description)
o Quantity and type of fencing and equipment installed
o Name and signature of Contractor's authorized representative
o Name and signature of Department's authorized representative (if present)
3. Remov al and Pickup Certification (Mandatory for Payment)
At the time of removal, the Contractor shall complete a "Fencing Removal Certification
Form" (Attachment A), which shall include:
o Date and time of removal
o Location of removal
o Quantity and type of fencing and equipment removed
o Printed name and signature of Contractor personnel performing removal
o Printed name and signature of Department representative, event coordinator, or site designee
verifying removal (or notation if unavailable, per subsection 6)
4. Invoice Requirements
Each invoice shall:
o Be itemized by location and service period
o Identify the specific dates during which fencing was in place
o Include corresponding Delivery/Installation Records and Removal Forms for all billed items
No invoice shall be approved for payment without complete supporting documentation.
5. Self-Certification Requirement Applicable to All Invoices
The Contractor expressly certifies that:
o All invoiced rental charges apply only to fencing that remained installed during the billed
period; and
o No charges are included for fencing that had been removed prior to the invoiced dates.
Submission of an invoice constitutes a material representation of accuracy. Any discrepancy may
be deemed a material breach of contract and may result in contract termination.
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
6. Failure to Provide Verification
If a Harbor Department representative is unavailable at the time of removal, the Contractor shall:
o Document the attempted notification (date, time, contact person); and
o Provide photographic evidence (date- and time-stamped) showing removal condition of the
site.
Such documentation is subject to Harbor Department review and approval.
7. Non-Payment for Unverified Charges
The Harbor Department shall not pay for:
o Rental periods extending beyond the documented removal date; or
o Any fees or charges not supported by properly executed Removal Forms
FINANCIAL TERMS
VENDOR PAYMENT. Please note. Vendor name and address must be submitted exactly as they will appear
on the invoice. Please provide a copy of your firm's IRS Form W-9 with your bid. If invoice remit to (remittance)
name and address are different from the bid name and address, please indicate:
COMPANY:
REMIT
ADDRESS:
TO:
A/R EMAIL:
ESTIMATED EXPENDITURE. Total expenditures under this contract are estimated to be $75,000.00
annually. No guarantee can be given that this total will be reached or that it will not be exceeded. Vendor
agrees to furnish more or less at the unit prices quoted in accordance with actual requirements throughout the
contract period, however, this amount may not be exceeded without prior written approval from the Director
and/or the Board of Harbor Commissioners in the event the amount exceeds $150,000.
RENEWAL OPTIONS. State if you will grant the Harbor Department the option to extend any contract
awarded here under for a period of one (1) or two (2) additional years from the date of expiration, under the
same terms and conditions, subject only to price changes which can be justified by increases in vendor's costs
but not to exceed the percentage stated below. Option(s) granted will not be considered in awarding contracts.
YES or NO Option granted for one (1) additional year at a price increase not to
exceed __________%.
YES or NO Option granted for second (2nd) additional year at a price increase not to
exceed __________% over first option year prices.
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
It is agreed that if any renewal option granted herein is exercised, the City will notify the contractor prior to the
expiration date. Escalating factors in options will not be automatically granted. Any request for an increase
in price must be substantiated by corresponding increases in vendor's costs, and submitted, in writing, to the
Director of Contracts and Purchasing. No increase will be granted without prior approval of the Director of
Contracts and Purchasing.
MISCELLANEOUS PURCHASES. The Harbor Department requests the option to purchase miscellaneous
related parts, supplies, and services in conjunction with the purchase of items covered by the contract, under
the condition that such items or services may be purchased in amounts not to exceed $1,000.00 per order,
per invoice.
Check one:
Option Granted Option Not Granted INITIAL: __________________
WITHHOLDING REQUIREMENTS. The State of California Franchise Tax Board (FTB) requires that the City
of Los Angeles Harbor Department withhold income taxes from payments to out-of-state vendors for services
performed within California unless the vendor submits one of the required forms listed below. The tax
withholding rate is seven percent (7%) of payments subject to withholding.
This requirement applies to vendors whose legal address (as indicated on their IRS W-9 Form), or payment
address (as indicated on this Request for Bid/Quote), is outside of California. Should either of these two
situations apply to your company, please attach one of the following forms to your bid in order to help the
Harbor Department clarify your nonresident tax withholding status:
* Form 590, Withholding Exemption Certificate, certifying exemption from the withholding requirement.
* Form 587, Nonresident Income Allocation Worksheet, which allocates the expected income under the
City contract for work completed within and outside of California.
* Notice from the CA Franchise Tax Board (CAFTB) that a withholding waiver was authorized (you must
first file CA Form 588, Nonresident Withholding Waiver Request to the CAFTB).
* Notice from CAFTB that a reduced withholding request was authorized (you must first file CA Form 589
Nonresident Reduced Withholding Request to CAFTB).
Further information regarding this requirement may be found here:
https://www.ftb.ca.gov/pay/withholding/withholding-on-nonresidents.html
Please Check One:
Both Bidder's Legal Address (as stated on the attached IRS Form W-9) and Remittance Address
as stated under VENDOR PAYMENT are located within the State of California - Withholding Forms
Not Required.
Withholding Forms Attached
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13131
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: APRIL 24, 2026
BUSINESS TAX REGISTRATION CERTIFICATE (BTRC). In accordance with the City of Los Angeles
Municipal Code, a Business Tax Registration Certificate may be required of persons engaged in business
activity within the City. The City Clerk's Vendor Unit, (213) 473-5901, has sole authority in determining a firm's
tax requirements and in issuing Business Tax Registration Certificates or Business Tax Exemption Numbers.
Accordingly, firm's current Business Tax Registration Certificate or Business Tax Exemption Number must be
clearly shown on all invoices submitted for payment. Bidder, in submitting this bid, acknowledges and accepts
the above requirements and recognizes that no invoice will be processed for payment without inclusion of the
Business Tax Registration Certificate or Business Tax Exemption Number. New vendors may provide
certificate number after award but before invoicing.
BTRC/VRN: ______________________________________
TAXPAYER IDENTIFICATION NUMBER. By submitting a bid, Contractor declares that it has an authorized
Taxpayer Identification Number (TIN), which must be indicated on all invoices. No payments will be made
under this agreement without a valid TIN number.
SALES TAXES. Do not include Sales Taxes in your Bid. Sales Taxes will be added at time of order.
SALES TAX PERMIT. An active California Department of Tax and Fee Administration Seller's Permit is
required to collect California Sales Taxes. Verify here: https://cdtfa.ca.gov/services/permits-licenses.htm
Permit Number: ________________________________. N/A (Sales Tax will not be invoiced.)
BILLING AND INVOICING ERRORS. The Vendor is responsible for ensuring that all invoices submitted for
payment are accurate, complete, and comply with all applicable tax regulations, including, but not limited to,
the correct calculation of sales tax. Any invoice containing errors, omissions, or discrepancies, including sales
tax miscalculations, will be rejected and returned to the Vendor for correction. Payment processing will be
delayed until a corrected invoice is received and accepted. The City shall not be liable for any late fees,
interest, or penalties resulting from delays caused by errors, omissions, or discrepancies nor the investigation
thereof.
CONTINUITY OF SERVICE. The Vendor shall ensure that there are no interruptions or delays in the provision
of services due to invoicing errors, omissions, or discrepancies. The Vendor acknowledges that timely and
accurate invoicing is its responsibility and agrees that any failure to submit a proper invoice shall not be
grounds for suspension, reduction, or termination of services. In the event of an invoicing dispute, the Vendor
shall continue to provide uninterrupted service while the dispute is being resolved.
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