RENTAL OF FLEET/MAINTENANCE UNIFORMS, TOWELS AND MATS

Agency:	Kansas City Area Transportation Authority
State:	Missouri
Type of Government:	State & Local
NAICS Category:	812331 - Linen Supply 812332 - Industrial Launderers
Posted Date:	Jun 15, 2026
Due Date:	Jul 16, 2026
Solicitation No:	Bid # G26-7015-33
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid # G26-7015-33

Opening Date: Jun 15, 2026

Closing Date: Jul 16, 2026 7:50 am

Opportunity Type: Request For Proposal

The Kansas City Area Transportation Authority (KCATA) is seeking proposals from qualified firms to provide rental uniforms, towels and mats to 152 full-time union workers and 9 supervisors in accordance with the requirements and provisions stated herein.

The KCATA is a corporate body and political subdivision of the states of Missouri and Kansas. The authority employs approximately 559 employees, including bus operators, vehicle maintenance personnel, and facility maintenance personnel, as well as administrative and clerical staff. KCATA anticipates awarding a three (3) year contract with two (2) optional years.

Bid Details : RENTAL OF FLEET/MAINTENANCE UNIFORMS, TOWELS AND MATS (pdf)

Contact Name: Andrew Campbell, Procurement Buyer
Phone: 816-346-0268
Email: acampbell@kcata.org

Additional Information: Additional Details

Attachment Preview

REQUEST FOR PROPOSALS (RFP) #G26-7015-33

RENTAL OF FLEET/MAINTENANCE UNIFORMS, TOWELS AND MATS

Date: 6/15/2026

Contact: Andrew Campbell, Buyer

Telephone: 816-346-0268

Email: acampbell@kcata.org

KCATA RFP #G26-7015-33 – Rental of Uniforms, Towels and Mats 6/15/2026

Page 1 of 54

Request for Proposals (RFP) G26-7015-33

Rental of Fleet/Maintenance Uniforms, Towels and Mats

The Kansas City Area Transportation Authority (KCATA) is seeking proposals from qualified firms to provide rental uniforms,

towels and mats to 152 full-time union workers and 9 supervisors in accordance with the requirements and provisions

stated herein.

The KCATA is a corporate body and political subdivision of the states of Missouri and Kansas. The authority employs

approximately 559 employees, including bus operators, vehicle maintenance personnel, and facility maintenance

personnel, as well as administrative and clerical staff. KCATA anticipates awarding a three (3) year contract with two (2)

optional years.

On-Site Requests. You may request a site visit by contacting Andew Campbell, Buyer, via email at acampbell@kcata.org or

by phone at 816-346-0268. Site visits must be requested in advance and final visit must be on or before June 22, 2026.

Pre-Proposal Questions. Questions (technical, contractual, or administrative) must be directed via email only to Andrew

Campbell at acampbell@kcata.org with the RFP number in the Subject line. Questions and requests for clarifications will be

received until 2:00 p.m. Central Time on June 29, 2026. If required, KCATA’s response to these submissions will be in the

form of an Addendum.

Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP no later

than 2:00 p.m. Central on July 19, 2026. See Section 3.2 for submittal instructions.

Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or

electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will not

be opened nor considered responsive.

Submission of the proposal shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of

closing. This RFP does not commit the KCATA to award a contract, to pay any cost incurred in 1) preparation of a proposal;

or 2) to procure or contract for services/materials. Proposer should read and understand the requirements of this proposal

covered in the sections listed under the Table of Contents of this document.

The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any qualified

individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest of the KCATA.

Evaluation/Award. Following an initial review and screening of all timely and responsive proposals, highly qualified

Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will be informed as to

exact date and time if invited for interviews and discussion. Proposers may also be required to submit written responses

to questions regarding their proposals. All contractual agreements are subject to final approval by the Kansas City Area

Transportation Authority’s Board of Commissioners.

Restricted Communications. No person or entity submitting a proposal in response to this Request for Proposals nor any

officer, employee, agent, representative, relative or consultant representing such a person (or entity) may contact through

any means, or engage in any discussion concerning the award of this contract with any member of KCATA’s Board of

Commissioners or any employee of KCATA (excluding Procurement staff) during the period beginning on the date of

proposal issue and ending on the date of the selection of a Contractor. Any such contact would be ground for disqualification

of the Proposer.

Kristen Emmendorfer

Director of Procurement

KCATA RFP #G26-7015-33 – Rental of Uniforms, Towels and Mats 6/15/2026

Page 2 of 54

TABLE OF CONTENTS

Page

SECTION 1. PROPOSAL CALENDAR ..................................................................................................................................... 6

SECTION 2. SCOPE OF SERVICES ......................................................................................................................................... 7

2.1 Background................................................................................................................................................................. 7

2.2 Term and Renewal Options ........................................................................................................................................ 7

2.3 General Uniform Requirements Overview ................................................................................................................. 7

2.4 Supervisor Uniforms Specifications............................................................................................................................ 6

2.5 Union Employee Uniforms Specifications ................................................................................................................. .8

2.6 Samples .................................................................................................................................................................... 10

2.7 Measurements …………………………………………………………………………………………………………………………………………………...10

2.8 Orders………………………………………………………………………………………………………………………………………………………………….11

2.9 Employee Identification .......................................................................................................................................... 11

2.10 Authorized Orders .................................................................................................................................................. 11

2.11 Alterations ............................................................................................................................................................... 11

2.12 Uniform Maintenance. ........................................................................................................................................... 11

2.13 Towels and Mats Specifications .............................................................................................................................. 11

2.14 Pick-Up and Delivery. .............................................................................................................................................. 12

2.15 Quality Control ........................................................................................................................................................ 13

2.16 Uniform Locker ........................................................................................................................................................ 13

2.17 Vendor Qualifications .............................................................................................................................................. 13

SECTION 3. PROPOSAL INSTRUCTIONS ............................................................................................................................ 14

3.1 General Information................................................................................................................................................. 14

3.2 Proposal Submissions............................................................................................................................................... 14

3.3 Reservations ............................................................................................................................................................. 14

3.4 Proposer’s Responsibilities ...................................................................................................................................... 15

3.5 Authorization to Propose ......................................................................................................................................... 15

3.6 Withdrawal & Incomplete Proposals ....................................................................................................................... 15

3.7 Modification of Proposals ........................................................................................................................................ 15

3.8 Unbalanced Proposal ............................................................................................................................................... 15

3.9 Protests .................................................................................................................................................................... 15

3.10 Disclosure of Proprietary Information ..................................................................................................................... 16

3.11 Diverse Business Enterprise Requirements.............................................................................................................. 17

SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD ..............................................................................18

4.1 Introduction ............................................................................................................................................................. 18

4.2 Proposal Format ....................................................................................................................................................... 18

4.3 Volume 1 – Price Proposal ...................................................................................................................................... 18

4.4 Volume 2 -- Technical Proposal ............................................................................................................................... 19

4.5 Volume 3 – Contractual Proposal ............................................................................................................................ 21

4.6 Proposal Evaluation Criteria ..................................................................................................................................... 23

4.7 Presentations/Interviews/Written Responses ......................................................................................................... 23

4.8 Contractor Selection ................................................................................................................................................ 23

4.9 Contract Award ........................................................................................................................................................ 23

ATTACHMENTS

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E

Proposal Submittal Checklist.............................................................................................................. 24

Sample Agreement/Terms and Conditions ........................................................................................ 25

Price Proposal .................................................................................................................................... 44

Schedule of Participation by Contractor & Subcontractors ............................................................... 45

Letter of Intent to Subcontract .......................................................................................................... 46

KCATA RFP #G26-7015-33 – Rental of Uniforms, Towels and Mats 6/15/2026

Page 3 of 54

Attachment F

Attachment G-1

Attachment G-2

Attachment H

Attachment I-1

Attachment I-2

Affidavit of Civil Rights Compliance.................................................................................................... 47

Guidelines for Completing KCATA Workforce Analysis/EEO-1 Report............................................... 50

KCATA Workforce Analysis/EEO-1 Report.......................................................................................... 51

Non-Collusion Affidavit ...................................................................................................................... 52

Affidavit of Primary Participant’s Compliance, Regarding Employee Eligibility Verification ............. 53

Affidavit of Lower-Teir Participants Compliance, Regarding Employee Eligibility Verification.......... 54

KCATA RFP #G26-7015-33 – Rental of Uniforms, Towels and Mats 6/15/2026

Page 4 of 54

NO PROPOSAL REPLY FORM

Request for Proposals (RFP) G26-7015-33

Rental of Fleet/Maintenance Uniforms, Towels and Mats

To assist KCATA in obtaining good competition on its Requests for Proposals, we ask that if you received an invitation but

do not wish to propose, please state the reason(s) below and return this form to Andrew Campbell, Buyer, via email at

acampbell@kcata.org. Include the Project Name in the subject line. This form may also be mailed to Procurement

Department, 1350 East 17th Street, Kansas City, MO, 64108.

This information will not preclude receipt of future invitations unless you request removal from the Proposer’s List by so

indicating below.

Unfortunately, we must offer a “No Proposal” at this time because:

____ 1.

____ 2.

We do not wish to participate in the proposal process.

We do not wish to propose under the terms and conditions of the Request for Proposal document. Our

objections are:

____ 3.

____ 4.

____ 5.

We do not feel we can be competitive.

We do not provide the services for which Proposals are requested.

Other: _______________________________________________________________________

____ We wish to remain on the Proposer’s list for these services.

____ We wish to be removed from the Proposer’s list for these services.

FIRM NAME

SIGNATURE

KCATA RFP #G26-7015-33 – Rental of Uniforms, Towels and Mats 6/15/2026

Page 5 of 54

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RENTAL OF FLEET/MAINTENANCE UNIFORMS, TOWELS AND MATS

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