Rental of an Amusement Ride for Union Board's Spring Fling Event

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Posted Date:	Nov 26, 2025
Due Date:	Dec 18, 2025
Solicitation No:	50012-637-26
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
50012-637-26	Rental of an Amusement Ride for Union Board's Spring Fling Event Original: 50012-637-26	11/26/2025	12/18/2025 2:00:00 PM CT

Contact Information for Bid # 50012-637-26

Department	++ University - Louisiana Tech University
Section	Purchasing Department
Dept Code	50012
Contact	Melissa Hughes
Address	P.O. Box 3157 408 Keeny Hall Ruston, LA 71272
Phone	318-257-4205
Fax	318-257-3772
Email	mhughes@latech.edu

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INVITATION TO BID

DO NOT SHIP BASED UPON THIS BID

Bid Number: 50012-637-26

Bid Title:

Return this SIGNED form to:

Louisiana Tech University

Oﬃce of Purchasing

PO Box 3157

208 Keeny Circle, RM 408

Ruston, Louisiana 71272

Rental of an Amusement Park Ride for the Union Board's Spring Fling Event

Bid Schedule:

Pre-Bid Conference:

N/A

Bid Submission Deadline / Opening:

December 18, 2025 @ 2:00 PM

Bidder agrees to comply with all

conditions below and attached to this

request.

Prices are to be complete and the

FOB point is to be Louisiana Tech

University unless otherwise speciﬁed.

Bidder Information: (Bidder to provide all required information)

(Full Company Name)

(Full Street or Mailing Address)

(City)

(State)

(Zip)

(Phone)

(Email)

(Fax)

(Company Quote Number if Applicable)

PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE

FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID

Typed or Printed Name / Title

Authorized Signature

The Louisiana Tech University Oﬃce of Purchasing is seeking SEALED BIDS for the following:

Rental of an Amusement Park Ride for the Union Board's Spring Fling Event

* No Bid Bond is required for this solicitation *

** The Awarded Vendor shall furnish the University with a current Certiﬁcate of Insurance indicating at least $1,000,000.00 in coverage for

Workman's Compensation, General Liability, and Automobile Liability insurance as indicated in the attached 'Insurance Requirements for

Contractors' **

**See Attached Bid Speciﬁcations for additional details**

ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.

The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech

University is not responsible for any delays caused by the bidder’s chosen means of delivery.

For questions regarding speciﬁcations, please contact the Oﬃce of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that

the above bid number appears on all communications.

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this

request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing

and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations

listed for any items.

PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Oﬃce of Purchasing is now accepting Sealed Bid solicitations for the Rental of an Amusement

Ride for the Union Board’s Spring Fling Event. This event will be held on April 18, 2026 in the parking area between the

Thomas Assembly Center (1650 W Alabama Ave) and the Joe Alliet Stadium (1519 W Alabama Ave) on the campus of

Louisiana Tech University. The Awarded Vendor is required to have all equipment and personnel on-site, inspected, and

operational by 4:00 PM on that date of the event. The equipment and personnel are to remain on-site and operational

until the event concludes at 9:00 PM.

The requested rental amusement ride requested is to be a Swing Chair ride featuring colorful artwork, a rotating central

column and suspended seats (suitable for college-aged riders) that lift riders up and swing them around the central column.

The ride must stand at least one hundred (100) feet tall at its peak and must be able to accommodate at least twenty (20)

passengers at a time.

All costs (including but not limited to equipment rental, personnel, travel, lodging, hospitality, permits, and inspections)

must be included in the per unit pricing. The Awarded Vendor shall not include separate line items for the above items on

this bid response or any subsequent invoice to the University. The Awarded Vendor shall provide a single per unit pricing

to include all costs associated with this rental.

The Awarded Vendor shall be required to provide adequate personnel / staﬀ to ensure timely delivery, setup, and

operational function of the amusement ride during the time parameters indicated in this solicitation.

The Awarded Vendor shall be required to provide all necessary power and equipment required for operation of the

proposed ride. The Awarded Vendor shall also be in compliance with all aspects of Louisiana Revised Statutes 40:1484.1

through 40:1485.9. The Awarded Vendor shall also provide necessary safety equipment such as a ﬁre extinguisher.

All vendors shall include the following items along with the properly completed and signed bid form:

• A current W9

• A current Certiﬁcate of Insurance compliant with the section of this bid titled, Insurance Requirements for

Contractors

• Ride name and serial number proposed to be used

• Ride Registration (Louisiana plate number and expiration date)

• Most current third-party inspection report

• A copy of the third-party inspector’s license

• A copy of the proposed ride’s set-up inspection requirements

Failure to provide all of the required information in this solicitation will cause the vendor’s bid to deemed as non-

responsive and will not be considered.

The Awarded Vendor shall also provide the University with veriﬁcation of submittal to the Louisiana State Fire Marshal’s

Oﬃce for the event so that an inspection can be performed prior to the event starting.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person

submitting the quotation and pricing on the Schedule of Items page. Bid received without this information shall be

deemed as non-responsive. Vendors are encouraged to include their own quote for an explanation of your proposed

system, BUT this vendor quote shall not be a substitute for this completed Invitation to Bid Form.

PUR2526028 Rev. 06/12/2025

Schedule of Items

page 3

Bid Number: 50012-637-26

Bid Title: Rental of an Amusement Park Ride for the Union Board's Spring Fling Event

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this request

may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing and

establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations listed for

any items.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids

received without this information shall be deemed as non-responsive.

Item Description

1 Rental of an Amusement Ride (as per the above speciﬁcations)

Quantity

1 ea

Unit Price

Total Price

PUR2526028 Rev. 06/12/2025

Louisiana Tech University

Division of Finance

Office of Purchasing

THIS IS A REQUEST FOR A SEALED BID

INSTRUCTIONS TO BIDDERS

1. Read the entire bid, including all terms and conditions and specifications.

2. Louisiana Tech University is not liable for any cost incurred by the bidders prior to execution of a contract and the

issuance of a purchase order. Any bidder who ships or otherwise expends time or money prior to award as defined

does so at the bidder’s own risk.

3. All bid prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices

should be initialed by the bidder. If the bidder needs to submit a change, question, exception, or modification to any

aspect of the bid specifications, terms, conditions, or bidder instructions, must do so in written form submitted to the

Louisiana Tech University Office of Purchasing prior to the bid opening date. All responses and/or addenda will be

officially submitted by the Louisiana Tech University Office of Purchasing 72 (seventy-two) business hours before

the bid opening date. Business hours is defined as University operating hours while the University is open. Unless

received as specified above, all bid information will remain unchanged.

4. This bid is to be manually signed in ink.

5. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Destination, unless otherwise provided in the

solicitation. Bids requiring deposits, “payment in advance” or “C.O.D” may be rejected. Payment is to be made

within 30 days after receipt of properly executed invoice or delivery, whichever is later.

6. Amount of bid bond required: every bid submitted for in excess of fifty thousand dollars shall be accompanied by a

bid bond guaranteed by a surety company qualified to do business in the state of Louisiana. The bid bond shall be

for five percent of the official bid amount.

7. To assure consideration of your bid, all bids and addenda should be returned in an envelope or package clearly

marked with the bid opening date and the bid number; or submitted in the special envelope, if furnished for that

purpose. The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to

our physical location. The University is not responsible for any delays caused by the bidder’s chosen means of

delivery. Bidder is solely responsible for the timely delivery of its bid. Bids received after the due date and time will

not be considered.

8. Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to L.R.S.

39:1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special

conditions; and specifications listed in this solicitation.

9. Important: By signing the bid, the bidder certifies compliance with all instructions to bidders, terms conditions and

specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed

in ink by a person authorized to bind the vendor (see no. 27). All bid information shall be in ink or typewritten.

10. Address all inquiries and correspondence to the Louisiana Tech University Office of Purchasing at the address and

telephone number listed herein.

PUR2526028 Rev. 06/12/2025

11. Bid forms: All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms

provided, and properly signed (see no. 27). Bids submitted in the following manner will not be accepted:

A. Bid contains no signature indicating intent to be bound;

B. Bid sent by facsimile equipment;

C. Bid filled out in pencil; and

D. Bid not submitted on the designated bid forms.

12. Bids must be received at the address specified in the solicitation prior to bid opening time in order to be considered.

13. Standards of quality – Any product or service bid shall conform to all applicable federal, state, and local laws and

regulations, and the specifications contained in the solicitation. If bidding other than the requested brand or product

number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with

this request may eliminate your bid from consideration. Unless otherwise specified in the solicitation document, any

manufacturer’s name, trade name, brand name, or catalog number used in the specification is for the purpose of

describing the standard of quality, performance, and characteristics desired; and is not intended to limit or restrict

competition. Bidder must specify the brand and model name of the product offered in the bid. Bids not specifying

brand and model number shall be considered as offering the exact product specified in the solicitation. See bid

document for full requirements.

14. New Products: Unless specifically called for in the solicitation documents, all products for purchase must be new,

never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular

product will be considered for purchase unless otherwise specified in the solicitation documents. The manufacturer’s

standard warranty will apply unless otherwise stated in the solicitation.

15. Louisiana Tech University reserves the right to award items separately, grouped or on an all-or-none basis and to

reject any or all bids and waive any informalities.

16. This agreement is non-exclusive and shall not in any way preclude Louisiana Tech University from entering into

similar agreements and/or arrangements with other vendors or from acquiring similar, equal, or like goods and/or

services from other entities or sources.

17. Bid opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract

award will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after

bid opening. Information pertaining to completed files may be secured by visiting the Louisiana Tech University

Purchasing Office during normal working hours. Written bid tabulations will not be furnished prior to 72 hours.

18. Prices: Unless otherwise specified by Louisiana Tech University in the solicitation, bid prices must be complete,

including transportation prepaid by bidder to destination and firm for acceptance for a minimum of 30 days. If

accepted, prices must be firm for the contractual period.

19. Taxes: Vendor is responsible for including all applicable taxes, fees, and tariffs in the bid price. Louisiana Tech

University is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and

non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of

Louisiana and its political subdivisions for which they are liable, including but not limited to: franchise taxes, privilege

taxes, sales taxes, use taxes, ad valorem taxes, etc.

20. Contract renewals: In the event that bid specifications include a renewal option, a term contract may be extended

for two additional 12-month periods at the same prices, terms, and conditions upon mutual agreement of the State

of Louisiana agency and the contractor. In such cases, the total contract term cannot exceed 36 months.

PUR2526028 Rev. 06/12/2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Rental of an Amusement Ride for Union Board's Spring Fling Event

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