Rental Equipment, Products, and Related Services

Agency:	State Government of Arkansas
State:	Arkansas
Type of Government:	State & Local
NAICS Category:	532412 - Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Posted Date:	Feb 21, 2024
Due Date:	Apr 9, 2024
Solicitation No:	040924
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RFP #040924

REQUEST FOR PROPOSALS

for

Rental Equipment, Products, and Related Services

Proposal Due Date: April 9, 2024, 4:30 p.m., Central Time

Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting

proposals for Rental Equipment, Products, and Related Services to result in a contracting solution

for use by its Participating Entities. Sourcewell Participating Entities include thousands of

governmental, higher education, K‐12 education, nonprofit, tribal government, and other public

agencies located in the United States and Canada. A full copy of the Request for Proposals can be

found on the Sourcewell Procurement Portal [https://proportal.sourcewell‐mn.gov]. Only

proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals

are due no later than April 9, 2024, at 4:30 p.m. Central Time, and late proposals will not be

considered.

SOLICITATION SCHEDULE

Public Notice of RFP Published:

February 20, 2024

Pre‐proposal Conference:

March 12, 2024, 10:00 a.m., Central Time

Question Submission Deadline:

April 1, 2024, 4:30 p.m., Central Time

Proposal Due Date:

April 9, 2024, 4:30 p.m., Central Time

Late responses will not be considered.

Opening:

April 9, 2024, 4:30 p.m., Central Time

See RFP Section V.G. “Opening”

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Rental Equipment, Products, and Related Services

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I. ABOUT SOURCEWELL

A. SOURCEWELL

Sourcewell is a State of Minnesota local government unit and service cooperative created

under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates

a competitive public solicitation and contract award process for the benefit of its 50,000+

participating entities across the United States and Canada. Sourcewell’s solicitation process

complies with State of Minnesota law and policies, conforms to Canadian trade agreements

(including Canadian Free Trade Agreement, Ontario‐Quebec Trade and Cooperation

Agreement, and Canada‐European Union Comprehensive Economic and Trade Agreement, as

applicable), and results in cooperative purchasing solutions from which Sourcewell’s

Participating Entities procure equipment, products, and services.

Cooperative purchasing provides participating entities and suppliers increased administrative

efficiencies and the power of combined purchasing volume that result in overall cost savings. At

times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing

volume of their membership into a single solicitation and contract expanding the reach of

contracted suppliers’ potential pool of end users.

Sourcewell uses a website‐based platform, the Sourcewell Procurement Portal, through which

all proposals to this RFP must be submitted.

B. USE OF RESULTING CONTRACTS

In the United States, Sourcewell’s contracts are available for use by:

 Federal and state government entities1;

 Cities, towns, and counties/parishes;

 Education service cooperatives;

 K‐12 and higher education entities;

 Tribal government entities;

 Some nonprofit entities; and

 Other public entities.

In Canada, Sourcewell’s contracts are available for use by:

 Provincial and territorial government departments, ministries, agencies, boards,

councils, committees, commissions, and similar agencies;

 Indigenous self‐governing bodies;

 Regional, local, district, and other forms of municipal government, municipal

organizations, school boards, and publicly funded academic, health, and social service

1 Pursuant to HAR §3‐128‐2, the State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the

State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity.

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entities referred to as MASH sector (this should be construed to include but not be

limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as

any corporation or entity owned or controlled by one or more of the preceding entities;

 Crown corporations, government enterprises, and other entities that are owned or

controlled by these entities through ownership interest; and

 Members of the Canoe procurement group of Canada, and their partner associations:

Canoe members are regional, local, district or other forms of municipal government,

school boards, publicly‐funded academic, health and social service entities in Alberta

and across Canada, as well as any corporation or entity owned or controlled by one or

more of the preceding entities – as well as partner associations, including Saskatchewan

Association of Rural Municipalities, Association of Manitoba Municipalities, Local

Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of

Municipalities, Federation of Prince Edward Island Municipalities, Municipalities

Newfoundland Labrador, Union of New Brunswick Municipalities, North West

Territories Association of Communities, CivicInfo BC, and their members.

For a listing of current United States and Canadian Participating Entities visit Sourcewell’s

website (note: there is a tab for each country): https://www.sourcewell‐mn.gov/sourcewell‐for‐

vendors/agency‐locator.

Participating Entities typically access contracted equipment, products, or services through a

purchase order issued directly to the contracted supplier. A Participating Entity may request

additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary

and Participating Entities retain the right to obtain similar equipment, products, or services

from other sources.

To meet Participating Entities’ needs, Sourcewell broadly publishes public notice of all

solicitation opportunities, including this RFP. In addition, where applicable, other purchasing

cooperatives and procurement officials receive notice and are encouraged to re‐post the

solicitation opportunity.

Proof of publication will be available at the conclusion of the solicitation process.

II. SOLICITATION DETAILS

A. SOLUTIONS‐BASED SOLICITATION

This RFP and contract award process is a solutions‐based solicitation; meaning that Sourcewell

is seeking equipment, products, or services that meet the general requirements of the scope of

this RFP and that are commonly desired or are required by law or industry standards.

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B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES

It is expected that proposers will offer a wide array of equipment, products, or services at lower

prices and with better value than what they would ordinarily offer to a single government

entity, a school district, or a regional cooperative.

1. Sourcewell is seeking proposals for Rental Equipment, Products, and Related Services.

Awards under this solicitation will be made in three (3) separate categories. No proposer should

select more than one category to respond to due to the RFP being structured such that

Category 1 enables a supplier to respond with a single response that includes solutions from

both categories 2 and 3. Whereas, those with only solutions in Category 2 or 3, should respond

to the corresponding category whose scope includes those solutions (e.g., either category 2 or

3).

Proposers submitting a proposal in Category 1 must have at least one solution from each of

categories 2 and 3. For example, if a Proposer offers at least one solution from Construction

and General Rental Solutions, in addition to offering at least one solution from Public Works

and Utility Equipment, the Proposer should designate it is seeking an award in Category 1 only.

Proposers seeking an award in Category 2 must include at least one solution offered within the

scope of Category 2 for Construction and General Rental Solutions and no solutions from

Category 3 Public Works and Public Utility Equipment.

Similarly, proposers seeking an award in Category 3 for Public Works and Public Utility Equipment

must include at least one solution offered within the scope of Category 3 for Public Works and

Public Utility Equipment and no solutions from Category 2 Construction and General Rental

Solutions.

Category 1: Rental Equipment, Products and Related Services such as:

a. Construction Equipment and General Rental Solutions (Category 2); and

b. Public Works and Public Utility Equipment (Category 3).

Category 2: Construction Equipment and General Rental Solutions including but not limited to:

a. Earth moving equipment;

b. Aerial equipment;

c. Compaction equipment;

d. Industrial;

e. Roadway;

f. Concrete equipment;

g. Landscape equipment;

h. Trailers;

i. Lighting equipment;

j. Barricades;

k. Signs;

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l. Batteries or charging equipment;

m. Generators;

n. Wash stations;

o. Portable restrooms;

p. Temporary shelters; and

q. Used rental equipment sales

Category 3: Public Works and Public Utility Equipment, including but not limited to:

a. Sewer vac & hydro or air excavators;

b. Street maintenance and cleaning equipment;

c. Bucket trucks;

d. Diggers;

e. Roll‐off trucks;

f. Refuse trucks; and

g. Waste and debris handling equipment.

Proposers may include related services, including delivery, installation or setup, removal, repair,

maintenance, equipment training programs, and safety training programs, and rental

equipment protection plans to the extent these services are ancillary or complementary to

categories 1, 2, and 3 above.

The primary focus of this solicitation is on Rental Equipment, Products, and Related Services.

This solicitation should NOT be construed to include:

a. Automobile (car or truck) rental or leasing

b. Party or event rental only solution

Generally, the solutions for Participating Entities are turn‐key solutions, providing a

combination of equipment, products and services, delivery, and installation to a properly

operating status. However, equipment‐only or products‐only solutions may be appropriate for

situations where Participating Entities possess the ability, either in‐house or through local third‐

party contractors, to properly install and bring to operation the equipment or products being

proposed.

Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment,

products, and services provided under a resulting contract. If proposer is including the

equipment, products, and services of its subsidiary entities, the proposer must also identify all

included subsidiaries in its proposal. If proposer requires the use of distributors, dealers,

resellers, or subcontractors to provide the equipment, products, or services, the proposal must

address how the equipment, products or services will be provided to Participating Entities, and

describe the network of distributors, dealers, resellers, and/or subcontractors that will be

available to serve Participating Entities under a resulting contract.

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Sourcewell RFP #040924

Rental Equipment, Products, and Related Services

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description	agency	opening date/time	bid number	buyer
Rental Equipment, Products, and Related Services	Sourcewell	04/09/2024 04:30 PM CDT	040924

Rental Equipment, Products, and Related Services

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