Rent Calculation Services

City of Union City Request for Proposals for “Rent Calculation Services” for the City of Union City

through December 31, 2025

Introduction

Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Union City (“City”) seeks proposals in response to this Request for Proposals (“RFP”) for the provision of rent calculation services in accordance with the City’s ordinances governing rentals and related auditing services through December 31, 2025  All candidates are required to comply with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. as amended.  (Affirmative Action, see Exhibit A attached hereto).    The successful candidate must be a New Jersey licensed accountant and have significant experience in New Jersey public sector auditing and accounting as determined by the City and maintain the appropriate license(s).  The successful candidate will provide the City with consulting services related, but not necessarily limited to the calculation of rents in accordance with the City’s ordinances and review of Union City landlord registration statements and comparison of those statements against the requirements of the ordinance(s) applicable to rental payments and rental charges. The successful proposer will provide a report to the City of its findings, including any and all violations discovered. The successful proposer will also perform any related services as directed by the City.

Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to the award of contract but preferably with their proposal, and must comply with the Affirmative Action requirements contained at N.J.A.C. 17:27 et seq (See Exhibit A Attached hereto).

Proposers are advised that the contract with the successful proposer will permit the City to make payments to the successful proposer for approved services in accordance with, and within the time permitted by, the law governing prompt payment of public contracts for the purchase of goods and services.

Professional Information and Qualifications

Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  In addition to the forms included herewith, each proposer shall submit the following information:

1. Name of Firm;
   
   
2. Address of principal place of business and all other offices and corresponding telephone and fax numbers.  Please note specifically which auditors will be assigned to work with the City;
   
   
3. Areas of Practice;
   
   
4. Description of accountant’s education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;
   
   
5. Experience related to New Jersey public sector accounting and auditing;
   
   
6. At least four (4) references, three (3) of which must have knowledge of your service to a public entity;
   
   
7. Examples of your record of success servicing New Jersey public entities;
   
   
8. The auditor’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
   
   
9. Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where appropriate, total cost of “not to exceed” amount;
   
   
10. Statement of Ownership Disclosure (form provided);
    
    
11. Disclosure of Investment Activities in Iran Form (prior to the award of contract but preferably with the proposal. Form provided);
    
    
12. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus (Prior to the award of contract but preferably with the proposal. Form provided);
    
    
13. Business Registration Certificate (prior to the award of contract but preferably with the proposal);
    
    
14. Statement, see attached, executed by a corporate officer, member, partner or sole proprietor certifying that there are no prior or pending ethics complaints against them or their company; and
    
    
15. The successful proposer must comply with the requirements set forth in the Mandatory Equal Employment Opportunity language included herewith (Exhibit A).

Selection Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;
   
   
2. Experience and references;
   
   
3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter; and
   
   
4. Cost competitiveness.

Submission Requirements

Sealed proposals will be publicly opened by the Acting Union City Clerk in her offices at Union City Hall, 3715 Palisade Avenue, Union City, at 10:00 AM on June 10, 2025.  The sealed proposal must be received no later than 10:00 AM on June 10, 2025 by:

Hilda I. Rosario, Deputy City Clerk

City of Union City

3715 Palisade Avenue

Union City, New Jersey 07087

Please submit one original and two (2) copies of the RFP.  Use white 8 ½” x 11” paper.

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