2026-02 Renovations / Upgrade - Police Department
| Agency: | Town of WoodBridge |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 14, 2026 |
| Due Date: | Mar 13, 2026 |
| Solicitation No: | 2026-02 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026-02
|
| Bid Title: |
2026-02 Renovations / Upgrade - Police Department
|
| Category: | Town of Woodbridge Bids |
| Status: | Open |
|
Attachment Preview
Town of Woodbridge
Police Renovation Building Committee
February 10,
2026 Page 1 of 7
REQUEST FOR QUALIFICATIONS
{RENOVATIONS / UPGRADES – POLICE DEPARTMENT}
The Town of Woodbridge, Police Renovation Building Committee (“Building
Committee”), seeks the assistance of a qualified professional Architectural / Engineering
firm (“the successful professional”) to provide design services for the renovation of an
existing Police Department which is located at 4 Meetinghouse Lane, Woodbridge, CT
to meet the space needs (current and future) of the Woodbridge Police Department.
Firms responding must have demonstrated relevant Police Department experience similar
to this project. A Building Committee created by the Woodbridge Board of Selectmen
will oversee this project.
The form of Contract with the successful professional shall be AIA B141 or
equivalent with specific amendments to be mutually agreed upon. Note that this will
also form the basis of the scope of services and costs to be included within the successful
professional’s proposal for this project.
It should be noted that Building Committee Members are excluded from
performing any work in connection with this RFQ.
BACKGROUND
The Town of Woodbridge is a small community with a population of
approximately 9,824. Each interested professional shall be invited, which is strongly
recommended, to attend a pre-bid meeting on Thursday, February 26th in the PD
Training Room at 10:00 AM, that will include a thorough walk through of the police
facility. Please note no questions will be entertained at that time.
A copy of a Space Needs Assessment prepared by Jacunski Humes Architects,
LLC dated June, 2009 with Schematic Plans A-1.1 and A-1.2, including an update from a
Memo from former Woodbridge Police Chief Frank Cappiello dated June 08, 2022
pertaining to Growth Estimates and Staff Projections, are hereby attached as Exhibit C to
this RFQ for reference only. Respondents must demonstrate relative experience with
municipal facilities. The renovation work anticipated within the PD will require a phased
approach for the select renovations planned. As part of Phase One work described in this
RFQ, respondents will be required to submit optimum options bearing in mind the entire
facility will be fully operational. Renovation work within the existing PD may include
upgrades to the Locker Rooms, Processing Office, Holding Cells, Training / EOC
Rooms, Entry Interview Rooms, and fit out of an adjacent vacant space used by the Boy
Scouts . This scope may include dedicated gym and lounge facilities for the PD.
Town of Woodbridge
Police Renovation Building Committee
February 10,
2026 Page 2 of 7
OVERVIEW
The Town would like to proceed in five phases. Interested professionals shall
submit a detailed Proposal that addresses each phase set forth below with associated fees;
these fees shall be submitted in a separate sealed envelope within the envelope with their
qualifications (only include your proposed fees in the original envelope to be addressed
to the Woodbridge Finance Director; the other 6 do not require a separate fee envelope).
The Building Committee plans to select a design professional based upon their
qualifications first, fees second; however, fees will play a determining factor in the final
selection of a successful professional firm. The fees would include fixed costs up to and
including Phase Three (Referendum stage) at which time it would be converted into a
percentage thereafter based upon the total project construction cost; it is understood that
the fixed fees up front would then be included in the overall percentage to be agreed upon
with the successful professional.
There is currently no budget that has been established for this project by the Town
of Woodbridge.
Hazardous materials testing and remediation shall be excluded from this RFQ.
This will be handled separately (by others) from the AE’s work.
The successful professional will report to the Building Committee Chairman and
First Selectman, and/or their designee(s).
It is strongly recommended that all interested Bidders attend the Pre- Bid Meeting
on Thursday, February 26th in the PD Training Room at 10:00 AM, which will
include a walk-through of the police department.
Phase One : Preparation of Recommendations / Options
The successful professional shall meet with the Building Committee on an as-needed
basis to obtain their input on suggested recommendations and options to renovate the
police station as applicable.
A. The successful professional will review existing Town-owned documentation,
including maps and any prior feasibility studies concerning the police facility.
B. The successful professional shall work in unison with the Building Committee to
plan, design, and construct and recommend financing for renovations to the Police
Department facility. You will conduct and complete a thorough analysis and
make suggestions for the building systems associated with the areas to be
renovated including electric, plumbing, HVAC, technology infrastructure, and
finishes.
Town of Woodbridge
Police Renovation Building Committee
February 10,
2026 Page 3 of 7
C. The successful professional shall apply best practices for sustainable design
including the use of sustainable and energy efficient products and materials,
LEED Certification (if applicable) and the possible use of “green” energy and
other techniques and seek grant opportunities to fund or offset the additional
potential cost of these initiatives.
D. The successful professional shall also prepare detailed cost estimates for their
recommendations / options from an independent cost estimator that will be
presented with their Drawings.
E. Please note this Project might be performed in multiple phases, to accommodate
temporary relocations of various Departments within PD while work is being
performed. The successful professional shall work closely with the Building
Committee and Police Chief and recommend how these can be accomplished to
minimize disruption during the construction process. These phases are to be
clearly indicated on the Documents. Move management (physical relocations and
temporary space use planning for relocation of occupants during the phased
work), should be included in your response to this RFQ.
The successful professional shall then thoroughly review each of these
recommendations and options with the Building Committee as well as any independent
cost estimators the Building Committee may select.
At the end of Phase One, the Building Committee shall be in concurrence with the
recommendations and options presented. The successful professional will then assist the
Building Committee in presenting these to the Board of Selectmen for their review and
concurrence via audio visual and written materials. If need be, the successful
professional shall revise any of these recommendations and options as directed by the
Building Committee and re-present same.
Phase Two : Design Development / Woodbridge Approvals
In Phase Two, once the Board of Selectmen has approved the presented
recommendations and options, the successful professional shall proceed to the Design
Development (“DD”) phase. This phase shall include but not be limited to the following
criteria :
A. Prepare outline Specifications, which shall include the description of all the
specific materials and / or systems to be incorporated into this project.
B. Prepare DD Drawings, including preliminary Architectural, Structural and
MEP Work, and more detailed floor plans with sections.
C. Attend as many meetings as deemed necessary by the Building Committee to
achieve concurrence on these documents.
The successful professional might be required file a new Application to the Town
Planning & Zoning Commission and formally present same. If need be, the successful
Town of Woodbridge
Police Renovation Building Committee
February 10,
2026 Page 4 of 7
professional shall revise its plans to incorporate any desired revisions requested to
achieve Town Planning & Zoning approval and attend as many meetings as may be
necessary for same.
Concurrently during the process of obtaining Town approvals, the successful
professional shall amend their cost estimate based upon the DD Design documents and
will work closely with the Building Committee to obtain Team concurrence. Once Team
concurrence is achieved, the successful professional will then assist the Building
Committee in presenting this information and final DD cost estimate to the Board of
Selectmen (as well as to the Board of Finance if deemed required) for their review and
concurrence through the preparation of audio visual and / or written materials. If need
be, the successful professional shall make any revisions in light of any comments from
the Boards of Selectmen / Finance as directed by the Building Committee and re-present
same if deemed required.
Phase Three : Public Forum / Referendum
In Phase Three, once the Board of Selectmen has authorized Phase Two, it is
anticipated that the Board of Selectmen might call for a Special Town Meeting or
referendum to approve this project.
As part of this process, the successful professional shall assist the Building
Committee in presenting the proposed project and related costs to the larger Town
community in a public forum prior to the Special Town Meeting or referendum date. As
needed, the successful professional shall prepare additional audio-visual and written
materials that clearly articulate the proposed project (floor plans, etc.) as well as a
summary of the cost estimate.
Phase Four : Construction Documents
In Phase Four, assuming the Project is approved, the successful professional shall
immediately proceed with Construction Documents (“CD”). These are to include but not
limited to the following:
A. Complete Project Manual and Specifications (incorporating all required
information from the Town of Woodbridge pertaining to bidding, insurance
requirements, payments, requirements for certified payrolls, etc.). This will
include specifications on the various finishes and equipment required for the
renovations of the Police Facility.
B. Complete set of CD Drawings (Architectural, Site if needed, Structural,
Mechanical, Plumbing, Sprinkler, Electrical, Security Systems) as well as
any required plans for furniture layout.
C. Assemble a list of Alternate Prices, together with the Building Committee, to
identify any specific items the Town would either like to add and / or delete
from the project’s scope.
Town of Woodbridge
Police Renovation Building Committee
February 10,
2026 Page 5 of 7
D. The successful professional shall work closely with the Building
Committee’s designated cost estimator if requested to verify a final cost
estimate for the entire project (including Soft Costs). If deemed required,
perform any Value Engineering revisions that may be necessary to bring this
project back down to the approved budget.
E. Assist the Building Committee and its designated CM to assemble the
necessary documents to put this project out for public bidding as well as
analyze the bids when received.
Phase Five : Construction Administration
In Phase Five, once the Contractor Bids have been received and construction is
authorized to proceed, the successful professional shall provide Construction
administration services for the duration of construction (duration TBD) including those
identified in AIA B141 or equivalent but not limited to the following:
A. Attend bi-weekly Owner / Architect / Contractor meetings – take and issue
Minutes of these meetings
B. Minimal of weekly visits to the project site (including each of your respective
Consultants when work relating to their scope is being performed). Issuance
of Site Visit Reports, including progress of work to date, any discrepancies
found during the Site Visit and related photographs taken within five (5) days
of the Site Visit.
TIMELINE
The Building Committee would like to proceed as expeditiously as possible, with an
aggressive schedule outlined as follows:
A. The Building Committee would like to have a design professional selected
and under Contract by April 2026.
B. The Building Committee would like to have the professional’s
recommendations / options completed with the respective estimate for
presentation by June 2026.
C. The Building Committee would like to have the recommendations / options
finalized and ready to present to the Board of Selectmen with estimates by
August 2026.
D. The Building Committee would like to present the Design Development
information referenced in Phase Two to the Board of Selectmen by
September 2026 (concurrently with obtaining all required Town of
Woodbridge approvals)
E. Special Town Meeting (Phase Three) by October 2026
F. Preparation of CD’s, ready for bidding by December 2026 (Phase Four)
G. Bid and Award by mid – February 2027
H. Start construction March 2027 (Phase Five)
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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