Renovations & Additions to DCES and SBES

Agency:	Town of Westerly
State:	Rhode Island
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Mar 13, 2024
Due Date:	Mar 28, 2024
Solicitation No:	24-62
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Invitation to Bid

Renovation & Additions to Dunn’s Corner & Springbrook Elementary

Schools

ITB Number: 24-62

February 5, 2024

The Town of Westerly (Town), Westerly, RI, acting through its Purchasing Agent, is hereby soliciting sealed bids

for the above referenced ITB and you are hereby invited to submit a Lump Sum Proposal for the Scope of Work

described in this Invitation to Bid, in strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Invitation to Bid.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER THAN

2:00 p.m., March 5, 2024. A Bid submitted on other than the attached BID BREAKDOWN FORM may be

rejected. Envelopes containing bids must be sealed and addressed to the undersigned, at the Purchasing

Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and must be clearly marked

with the Name and Address of Bidder, Bid Due Date and Time, and ITB Number and Title. Bidders must include

two hard copies and a Digital copy (Disk or Flash) of the Bid as defined in the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions r e g ar d i n g this solicitation must be emailed and received by the Purchasing Agent at

ecardillo@westerlyri.gov and copied to the Owner’s Project Manager at dreading@downesco.com

no later than 12:00 p.m. on 2/26/24, in a Microsoft Word attachment with the corresponding solicitation

number. Questions, if any, and responses will be posted on the Town of Westerly website at

www.westerlyri.gov as an addendum to this solicitation.

PRE-BID MEETING

A non-mandatory pre-bid meeting is scheduled for 3:00 p.m. on February 13, 2024 for a general project

overview and tour of the existing facilities at Dunn’s Corner Elementary School, 8 ½ Plateau Road,

Westerly, RI 02891 then proceed to Springbrook Elementary School, 39 Springbrook Road, Westerly, RI

02891. Attendance is non-mandatory but encouraged as this will be the bidders’ only opportunity to visit

and familiarize themselves with the facility where they will be providing services, so that they may

respond accurately to this ITB.

A non-mandatory contractor walk thru will be held February 22, 2024 from 10:00 a.m. to 12:00 p.m.

starting at Dunn’s Corner Elementary School.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

2. Bid Price which exceed $50,000 must include a 5% Bid Bond and cost of Payment and Performance

Bonds. The successful Bidder will be required to post a 100% Payment and Performance Bond.

3. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et seq.). The

successful bidder and its subcontractors must pay their workers at the applicable prevailing

wage rates (adjusted every July 1) for the various trades on a weekly basis and submit certified

weekly payroll as described in the Instructions to Bidders. Prevailing wage rate schedules are

available at the Rhode Island Department of Labor and Training website at www.dlt.ri.gov.

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

4. Bidder’s prices shall include all Permits/Fees.

5. Quotes must be firm for a minimum of 120 days from date of submission.

6. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The intent of

an all-inclusive Price is such that no Adds or Change Orders will be necessary.

7. If the Bidder submits a supporting/additional document with their bid, that document must include

page numbers.

8. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

9. The Successful Bidder MUST be able to have a response time that will allow an assigned project to

be completed when requested by the Town/School.

BID DOCUMENTS

Invitation to Bid

Attachment A

Attachment B

Attachment C

APPENDIX A

Bid Information, Page 3 - 6

Scope of Work/ Project Schedule, Page 7 - 11

Bid Form Pages 12 - 15

Instruction to Bidders Pages 16 - 21

Bidder Certification Page 22 - 26

BID DOCUMENTS AVAILABLE AT:

https://downesconstruction.sharefile.com/public/share/web-

s59cc4afd2c824031b2a8e436e4bf18b0

Agreement

AIA Draft Contract Pages

Drawings & Specifications

Addenda

BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include, complete, sign and

submit a Bidder Certification Form with each bid proposal. See APPENDIX A.

This solicitation is available at www.westerlyri.gov.

The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any informalities in the

bids received and to accept and award the bid to the lowest qualified bid deemed most favorable to the interest

of the Town/School.

The Town/School does not discriminate based on age, color, gender, national origin, race, religion, sexual

orientation, or disability in accordance with applicable laws and regulations

Regards,

Eileen Cardillo

Purchasing/Risk Manager

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ecardillo@westerlyri.gov

www.WesterlyRI.gov

CC: file

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

INVITATION TO BID

PROJECT:

OWNER:

ARCHITECT:

Town of Westerly ITB #24-62

Westerly Public Schools – Additions and Renovations to

Dunn’s Corner & Springbrook ES

8 ½ Plateau Road, Westerly, RI 02891

39 Springbrook Road, Westerly, RI 02891

Westerly Public Schools

23 Highland Avenue

Westerly, RI 02891

DBVW Architects, Inc.

111 Chestnut Street

Providence, Rhode Island 02903

1. Bid Invitation: General Contractors are invited to submit an offer under seal to the Town of Westerly for

construction of the above project. Bids shall be submitted in accordance with the Solicitation.

a. This invitation to bid is for the work as described in the Contract Documents.

b. The Documents will be made available electronically.

2. Pre-Bid Conference: A non-mandatory pre-bid conference will be held on Tuesday, February 13, 2024

at 3:00 pm local time for a general project overview and a tour of the existing facilities.

a. Attendance is highly recommended.

b. Prebid conference will start at Dunn’s Corner Elementary School, then proceed to Springbrook

Elementary School.

3. Site Walkthrough: An additional time for contractors to walk through the buildings and sites is

scheduled for Thursday, February 22, 2024 at 10:00am local time, starting at Dunn’s Corner

Elementary School, then proceeds to Springbrook Elementary School.

4. Request for Information: Requests during the Bid Period will be accepted until Monday, February 26,

2024 at 12:00 noon local time.

a. Requests for information or clarification must be made electronically and sent to the attention of Eileen

Cardillo at the Town of Westerly, email: ecardillo@westerlyri.gov

5. Addenda: Addenda will be issued electronically. Faxes and hardcopies will not be provided.

a. It is the responsibility of the prospective bidders to monitor the Town/Citty/State website for any

subsequent bid addendum.

b. No addenda will be issued or posted within forty-eight (48) hours of the bid submission

deadline.

6. Interpretations: No oral interpretations will be made to any bidder regarding the meaning of the

Drawings and Specifications. Every request for interpretation will be made in writing, via email, by the

Bidder to the Purchaser. Every interpretation will be issued in the form of a written addendum. All

addenda will become part of the Contract Documents. Failure of any bidder to receive such

interpretation shall not relieve the firm from any obligation required by addenda.

7. Submission Deadline: Bids are due on March 5, 2024 at 2:00 pm local time.

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

a. Late submittals will not be considered.

b. Provide two (2) complete, original hardcopies of all bid documents plus one (1) thumb drive or disk

with a copy of all bid documents provided in PDF file format.

c. Proposals must be mailed or hand-delivered in a sealed envelope marked as follows:

Marked as:

Town of Westerly ITB #24-62

Westerly Public Schools – Additions and Renovations to

Dunn’s Corner & Springbrook Elementary Schools

Sent to:

Eileen Cardillo

Purchasing/Risk Manager

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2625

Email: ecardillo@westerlyri.gov

www.WesterlyRI.gov

8. Project Description: Additions and renovations to two (2) elementary schools in the Westerly School

District in Westerly, RI.

Dunn’s Corner Elementary School

Work includes an addition for a new Cafeteria, Kitchen, and Service Spaces. Renovations include

classroom and office reconfiguration, interior finishes throughout the facility, select MEP upgrades, and

a new fire suppression system. Site work includes a new septic system, select utilities, upgraded parking

and drop-off areas, new sidewalks, playground improvements, a new outdoor classroom, and additional

stormwater management.

Springbrook Elementary School

Work includes additions for an expanded Media Center and Small Group Meeting rooms. Renovations

include classroom reconfiguration, interior finishes throughout the facility, select MEP upgrades, and a

new fire suppression system. Sitework includes select utilities, some new sidewalks and site

improvements, playground improvements, a new outdoor classroom, and additional stormwater

management.

a. The Work will be executed in multiple phases, as sequenced by the General Contractor.

i. The intent is to occupy the existing building and site during school months and only vacate the

existing building and site for construction during summer break.

ii. The Contractor shall provide a detailed construction schedule, to be submitted to the Owner and

Architect for review and approval.

b. The entire project shall reach Substantial Completion no later than December 31, 2024.

c. Final Completion shall within sixty (60) calendar days after Substantial Completion.

d. All parking, storage and logistic items for construction will be confined to the existing site.

9. Discrepancies: The Drawings and Specifications have been designed to be supportive of each other.

Should any discrepancies be discovered, the Purchaser shall be notified, and clarification requested in

writing upon discovery of said discrepancy. Should timing be a factor, then the higher cost and/or

better-quality product in the discrepancy shall prevail.

10. The Contractor shall meet all the requirements prescribed by the State Labor Laws and regulation,

issued by the Rhode Island Department of Labor, pertaining to Public Works projects General Laws of

Rhode Island. These laws include, but are not limited to:

a. Weekly payment of employees,

b. Provisions applicable to Public Works Contracts,

c. Payment of Prevailing Wages,

d. Posting of Prevailing Wage Rates, and

e. Overtime Compensation.

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Bid Bond: Bidders are required to provide a bid surety in the form of a bid bond payable to the Town of

Westerly in an amount not less than five percent (5%) of the bid price. Certified checks will not be accepted in

lieu of a Bid Bond.

Performance and Payment Bond:

1. The successful bidder shall furnish a Performance Bond and a Labor and Material/Payment Bond in the

amount of one hundred percent (100%) of the Contract price.

2. The cost of such bonds shall be included in the Bid.

3. The surety on such bonds shall be a duly authorized surety company satisfactory to the Owner and

authorized to do business in the State of Rhode Island.

4. A commitment letter must be furnished with the sealed Bid.

5. The Contractor shall submit the required bonds to the Owner simultaneously with the delivery of the

executed contract.

State Sales Tax Exemption: The project is tax exempt. Bidders, subcontractors, and material suppliers shall

not include in their Bids any state sales taxes relative to the performance of the Work.

Permits: A building permit and all other applicable permits are required for this project. The General Contractor

shall file for a permit with the Town Building Department and Fire Marshal. Plan review fees have been waived

for this Project, but the bid must include State ADA fees.

Prevailing Wages: Work under this Contract will be subject to Prevailing Wage Rates as identified in

specification Section 000330 “Prevailing Wage Rates.”

Insurance: The Contractor shall carry and continuously maintain until completion of the Contract, insurance in

such form as shall protect him performing work covered by this Contract, or the Owner, Design Agent, its

employees, agents, and officials, from all claims and liability for damages for bodily injury, including accidental

death, and for property damage, which may arise from operations under this Contract. The Contractor

covenants and agrees to hold the above parties and its employees, agents, and officials harmless from loss or

damage due to claims for personal injury and/or property damage arising from, or in connection with operations

under this Contract.

WBE/MBE Participation: Pursuant to RI General Law 37-14.1-6, minority business enterprises shall be

included in all procurements and construction projects under this chapter and shall be awarded a minimum of

ﬁfteen percent (15%) of the dollar value of the entire procurement or project. Of that ﬁfteen percent (15%),

minority business enterprises owned and controlled by a minority owner, as deﬁned in § 37-14.1-3, shall be

awarded a minimum of seven and one-half percent (7.5%), and minority business enterprises owned and

controlled by a woman shall be awarded a minimum of seven- and one-half percent (7.5%)

State Public Works Contract Apprenticeship Requirements: Notwithstanding any laws to the contrary, all

general contractors and subcontractors who perform work on any public works contract awarded by the state

after passage of this act and valued at one million dollars ($1,000,000) or more shall employ apprentices

required for the performance of the awarded contract. The number of apprentices shall comply with the

apprentice-to-journeyman ratio for each trade approved by the apprenticeship council of the department of

labor and training. To the extent that any of the provisions contained in this section conflict with the

requirements for federal aid contracts, federal law and regulations shall control. If the general contractor

employs apprentices, then the apprentices must be subject to an apprenticeship agreement as defined by R. I.

Gen. Laws § 28-45-10 in order for the general contractor to qualify for payment of the applicable apprentice

wage rate set forth on the wage schedule pursuant to Rule 5 herein. Prior to bidding on a state public works

contract valued at One Million Dollars ($1,000,000) or more, the general contractor shall certify compliance

with apprenticeship requirements by fully executing a General Contractor Apprenticeship Certification Form.

The general contractor shall meet one of the qualifications identified on said form. The general contractor shall

attach said form to his/her application to bid and submit to the awarding authority. No contract award for a state

public works contract valued at One Million Dollars ($1,000,000) or more shall be made to any general

Bid Number:	24-62
Bid Title:	Renovations & Additions to DCES and SBES
Category:	Facilities Maintenance
Status:	Open

Renovations & Additions to DCES and SBES

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