Renovation to the Mansfield Middle School Cafeteria

TOWN OF MANSFIELD
Department of Facilities Management
Request For Proposal (RFP)
For Construction Services
Renovation to
Mansfield Middle School Cafeteria
Submission Contact and Address:
Michael Posocco, Director of Facilities Management
Facilities Management Department
4 Eagleville Road
Mansfield, Connecticut 06268
Bids must be submitted through our online, secure E-Procurement Portal:
mansfieldct.bonfirehub.com
under the bid title
"Renovation to Mansfield Middle School Cafeteria" Bidders will be required to
create a Bonfire profile before uploading their bid. Step-
by-step instructions on how to register as a vendor are available at this website:
Vendor Registration
mansfieldct.gov

TOWN OF MANSFIELD
MANSFIELD, CONNECTICUT
NOTICE OF BID
Bidders wishing to submit a proposal for this solicitation are requested to respond online through
our secure E-Procurement portal, Bonfire. Responses can be submitted at the following link:
mansfieldct.bonfirehub.com under the bid title "Renovations to Mansfield Middle School
Cafeteria". Bidders will be required to create a Bonfire profile before submitting their bid. Step-
by-step instructions on how to register as a vendor are available at this website: Vendor
Registration. Due to the bid collection change to a secure online platform, multiple copies of your
bid are no longer required. Please upload one (1) copy of all required bid documentation.
Qualifications and proposals will be accepted until Thursday, April 9, 2026 at 2:00pm.
Proposals received after that time will not be considered. A mandatory pre-bid
walkthrough to review the project scope, site, and conditions as well as address any
questions regarding the project is scheduled for Wednesday, March 25th, 2026 at 1:30pm at
Mansfield Middle School, 205 Spring Hill Road Road, Storrs, Connecticut. The Instructions to
Bidders, Form of Bid, Scope of Services, and other contract documents may be examined and
downloaded from the "Your Government" "RFQ, RFP, and Bid Postings" section of the Town of
Mansfield website mansfieldct.gov.
The Town of Mansfield hereby notifies all bidders that it will affirmatively insure that in any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full
opportunity to submit bids in response to this invitation, and they will not be discriminated against on
the grounds of race, color, national origin or sex, in consideration for an award. An Affirmative
Action/Equal Opportunity Employer. Minority/Women's Business Enterprises are encouraged to
apply.
If you intend to bid please notify Michael Posocco, Facilities Director at (860) 429-3331 or by
email at Facilities@mansfieldct.org so you may receive any and all addendum.
To receive consideration bids must be uploaded to the Bonfire platform no later than the day and
hour mentioned above.
The Town of Mansfield reserves the right to accept or reject any or all bids; to waive any informality;
or to accept any bid deemed in the best interests of the Town of Mansfield.
All bids shall be considered valid for a period of ninety (90) days.
Amanda L. Backhaus, CPA
Director of Finance
Town of Mansfield

TABLE OF CONTENTS
1.0 INSTRUCTION TO BIDDERS
1.01 Time for Opening Bids
1.02 Preparation of Proposals
1.03 Submission of Proposals
1.04 Cost of Bid Preparation
1.05 Pre-Bid Walkthrough / Familiarity with the Work
1.06 Addenda and Interpretations
1.07 Samples
1.08 Anti-Discrimination
1.09 Applicable Law
1.10 Interpretation of Bids
1.11 Interpretation - Parol Evidence
1.12 Delivery
1.13 Award of Contract
1.14 Best Customer Preferential Pricing
1.15 Certification
1.16 Clayton Act Assignment of Rights
1.17 Contract
1.18 Contract Amendments
1.19 Gratuities
1.20 Insurance
1.21 Indemnification
1.22 Law of Waiver
1.23 Licenses
1.24 Public Record
1.25 Property Tax Assessment
1.26 Provisions Required by Law
1.27 Relationship of Parties
1.28 Rights and Remedies
1.29 Severability
1.30 Subcontracts
1.31 Submission of Invoices
1.32 Toxic Substances
1.33 Vendor Warranty
2.0 SCOPE OF SERVICES
3.0 BID FORMS
Bid Proposal Form
Attachment A - Insurance Requirements
Attachment B - Questionnaire Concerning Occupational Health & Safety
Attachment C - Certification of Non-Collusion
Attachment D - Summary of Work Experience

INSTRUCTIONS TO BIDDERS
TOWN OF MANSFIELD
MANSFIELD, CONNECTICUT 06268
Renovation to:
Mansfield Middle School Cafeteria
1.01 : TIME FOR OPENING BIDS
Bidders wishing to submit a proposal for this solicitation are requested to respond online
through our secure E-Procurement portal, Bonfire. Responses can be submitted at
the following link: mansfieldct.bonfirehub.com under the bid title "Renovations to
Mansfield Middle School Cafeteria". Bidders will be required to create a Bonfire profile
before submitting their bid. Step-by-step instructions on how to register as a vendor are
available at this website: Vendor Registration. Due to the bid collection change to a
secure online platform, multiple copies of your bid are no longer required. Please upload
one (1) copy of all required bid documentation. Qualifications and proposals will be
accepted until Thursday, April 9th, 2026 at 2:00pm. Proposals received after that time
will not be considered.
1.02 : PREPARATION OF PROPOSALS
Proposals must be made upon forms contained herein. The blank spaces in the Proposal
must be filled in correctly where indicated. The Bidder must state the prices for which he
proposes to do each item of the work contemplated. In case of discrepancy where both
words and the numerals are requested, the words shall govern. Ditto marks are not
considered writing or printing and shall not be used. The Bidder shall sign his/her Proposal
correctly. If the Proposal is made by an individual, his/her name, post office address and
telephone number must be shown. If made by a firm, partnership, or corporation, the
Proposal must be signed by an official of the firm, partnership, or corporation authorized to
sign contracts, and must show the post office address and telephone number of the firm,
partnership, or corporation. Failure to do so may disqualify the bid.
The bidder shall insert the price per stated unit and the extensions against each unit which
he proposed to provide. In the event of a discrepancy between the unit price and the
extension, the unit price shall govern. (If discounts are shown and there is an error in the
extension of the total, the discount offered shall govern.) If the price bid per unit is based on
any unit other than that stated, the bidder shall state the unit on which the unit price is based.
Each bid must be submitted to the Bonfire platform.
All information shall be entered in ink or by typewriter. Mistakes may be crossed out and
corrections inserted before submission of your bid. The person signing the bid shall initial
corrections in ink.
Corrections and/or modifications received after the closing time specified will not be
accepted.

1.03 SUBMISSION OF PROPOSALS
All proposals can be submitted at the following link: mansfieldct.bonfirehub.com under the
bid title "Renovation to Mansfield Middle School Cafeteria". Bidders will be required to create
a Bonfire profile before submitting their bid. Step-by-step instructions on how to register as a
vendor are available at this website: Vendor Registration. Please upload one (1) copy
of all required bid documentation.
A bid will not be accepted if it is received at mansfieldct.bonfirehub.com after the stated time
of opening as shown on the bid proposal.
Bid Security in the form of a bid bond, cash, certified check, treasurer's or cashier's check in
the amount of 5% of the bid payable to the Owner, issued by a responsible bank or trust
company, is required. In the event that the successful bidder refuses, fails, or is otherwise unable
to enter into a contract for the work with the Owner or is otherwise in default of its
bid, the amount of such bid deposit shall be retained by the Owner as liquidated damages
on account of such default.
The selected contractor shall furnish a performance bond and payment bond in the amount
at least equal to one hundred percent (100%) of the contract price, if required. Attorneys-in- fact
who sign contract bonds must file, with each bond, a certified and effectively dated copy
of their power of attorney. Certificates of Insurance may be required and must be furnished
by the Contractor prior to any work being performed.
Purchases made the Town are exempt from Fair Trade Laws as well as the payment of any
sales, excise, or Federal Transportation taxes. Such taxes must not be included in the bid prices.
Tax exemption certificates, for merchandise accepted by the Town, will be completed
at the request of the Contractor furnishing the goods and services.
COST OF BID PREPARATION
1.04
The Town shall not reimburse the bidder for the cost of developing, presenting, or providing
any response to this solicitation. Offers submitted for consideration should be prepared
simply and economically, providing adequate information in a straightforward and concise
manner.
PRE-BID WALK-THROUGH / FAMILIARITY WITH THE WORK
1.05
A mandatory pre-bid walkthrough to review the project scope, site, and conditions as well
as address any questions regarding the project is scheduled for Wednesday, March 25th,
2026 at 1:30pm at Mansfield Middle School, 205 Spring Hill Road, Storrs, Connecticut.
Please email facilities@mansfieldct.org or call 860-429-3331 with any questions
about the walkthrough.
Each bidder is cautioned to examine the specifications, drawings, etc. pertaining to the bid to
fully acquaint himself with the exact existing conditions relating to the work and has fully
informed himself as to the work involved and the difficulties and restrictions attending the
performance of this bid. Failure on the part of the bidder to examine all pertinent documents
samples or job areas shall not entitle him to any relief from the conditions imposed in the
proposal, the specifications, and the contract. Unsigned bids or bids without an original
signature will not be accepted.

At the time of the opening of bids each bidder shall be presumed to have inspected the work
and to have read and to be thoroughly familiar with all of the Contract Documents (including
addenda). The failure or omission of any Bidder to receive or examine any form, instruction
or document shall in no way relieve any bidder from any obligation in respect to his/her bid.
1.06 ADDENDA AND INTERPRETATIONS
When a bidder desires an interpretation or clarification of any ambiguity in the bidding
documents, he must contact Mark Kiefer, Capital Projects, prior to the bid opening. Mark
Kiefer's, Capital Projects, interpretation shall be final and will be made known to all bidders
concerned. Secondary contact is Michael Posocco, Director of Facilities Management.
If any bidder contemplating submitting a proposal is in doubt as to the true meaning of any
part of these specifications, he may submit requests for information and/or clarification
in writing via e-mail to Facilities@mansfieldct.org by April 2nd, 2026. No
interpretations as to the meaning of the plans, specifications, or other Contract
Documents shall be made to any bidder orally.
Addenda information will be available online at http://www.mansfieldct.gov. It is
strongly suggested that bidders check for any addenda a minimum of forty-eight hours in
advance of the bid deadline. Failure of any bidder to receive any such addendum or
interpretations shall not relieve any bidder from any obligations under his/her bid as
submitted. Each bidder is responsible for checking the Town's website to determine if
the Town has issued any addenda and, if so, to complete its proposal in accordance with
the RFP as modified by the addenda. All addenda so issued shall become part of the
Contract Documents. Oral explanations will not be binding on the Town.
1.07 SAMPLES
When samples are requested they shall be delivered by the bidder properly identified as
submittals in a timely fashion for owner and Architect to approve. Samples shall be
submitted free of charge. Samples will be removed by the bidder at his/her expense. The
Town will not be responsible for any samples which are destroyed or mutilated in
examination. If samples are not removed within thirty (30) days after written notice to the
Vendor, they shall be considered as abandoned and the Town shall have the right to
dispose of them as its own property. The Director of Finance may, at his/her discretion,
hold the sample or samples of the successful bidder or bidders, for comparison with articles
delivered on the Purchase Order, or orders issued subsequent to the award.

1.08 ANTI-DISCRIMINATION
The contractor agrees and warrants that in the performace of this Contract it will not
discriminate or permit discrimination by itself, its officers, employees, agents,
subcontractors or others against any person or group of persons on the grounds of sex,
race, color, religion, age, marital status, national origin, or any other basis in any manner
prohibitied by the laws of the United States, the State of Connecticut, or The Town of
Mansfield.
1.09 APPLICABLE LAW
The Contract pursuant to this solicitation shall be governed by, and the Town and
Contractor shall have all remedies all recorded each by the Uniform Commercial Code, as
adopted in the State of Connecticut, except as otherwise provided in such Contract or in
laws pertaining specifically to the Town. This Contract shall be governed by the laws
of the State of Connecticut, and suits pertaining to this contract shall be brought only
in federal or state courts in the State of Connecticut.
1.10 INTERPRETATION OF BIDS
Qualified bids are subject to rejection in whole or in part. A qualified bid is defined as one
limiting or modifying any of the terms and conditions and/or specifications of the invitation to
bid.
Bidders are cautioned to initial erasures, alterations or corrections. Failure to do so may
result in rejection of bids.
Unless limited by the term no substitute, the use of the name of a manufacturer or of any
particular make, model, or brand in describing an item, does not restrict bidders to that
manufacturer or specific article, this means being used simply to indicate the character or
quality of the article so described; but the article offered must be of such character and
quality that it will serve the purpose for which it is to be used, equally as well as that specified,
and shall be deemed by the Town to be so warranted by the bidder. Bids on comparable
items must clearly slate the exact article being offered, and bidder shall furnish such other
information concerning the article being offered as necessary to evaluate its acceptability for
the purpose intended. If the bidder does not indicate that the article he offers is other than
as specified, it will be understood that the bidder is offering the article exactly as specified.
The Director of Finance reserves the right to reject any or all bids, or the bid for any one or
more commodities or contracted services included in any or all bids, to waive any Informality
in bids and unless otherwise specified, to buy any part or the whole from one or more bidders
when it is to the Town's best interest to do so.
1.11 INTERPERTATION - PAROL EVIDENCE
The contract pursuant to this solicitation is intended by the parties as a final expression of
their agreement and is intended also as a complete and exclusive statement of the terms of
such Contract. No course of prior dealings between the parties and no usage of the trade
shall be relevant to supplement or explain any term used in the contract. Acceptance or
acquiescence in a course of performance rendered under the contract shall not be relevant
to determine the meaning of the contract even though the accepting or acquiescing party
had knowledge of the nature of this performance and opportunity to object.

1.12 DELIVERY
All prices bid must be on the basis of F.O.B. destination, inside delivery, unloaded and
assembled unless otherwise indicated in the bidding documents. The contractor shall be
responsible for all freight costs.
It shall be understood and agreed that any and all commodities furnished shall comply fully
with all applicable O.S.H.A., and Federal and State laws and regulations.
Any equipment delivered must be standard new equipment, latest model, except as
otherwise specifically stated in bidding documents. Where any part or nominal
appurtenances of equipment are not described, it shall be understood that all the equipment
and appurtenances which are usually provided in the manufacturer's stock model shall be
furnished.
Delivery must be made as ordered and in accordance with the bidding documents. The
decision of the Director of Finance as to reasonable compliance with delivery terms shall be
final. Burden of proof of delay in receipt of order shall rest with the Contractor.
Commodities shall be securely and properly packed for shipment according to accepted
standard commercial practice, without extra charge for packing cases, bailing or sacks, the
containers to remain the property of the Town unless otherwise stated in the bidding
documents.
1.13 AWARD OF CONTRACT
Award will be made to the lowest responsible qualified bidder.
A Bidder, if requested, must be prepared to present evidence of experience, ability, service
facilities and financial standing necessary to meet satisfactorily the requirements set forth or
implied in the bid.
The Director of Finance reserves the right to reject the bid of any bidder in default of any
prior contract or guilty of misrepresentation, or of any company having as its sales agent or
representative, or member of the firm any individual in default or guilty of misrepresentation.
Any and all work will need to be accomplished in the projected timeframes put forth in this
Request for Proposal, or in any attached listing of projects by location and projected
completion work dates. Contract award may be as a package or broken down by each
service based on the best value for the Town of Mansfield.
Each bid will be received, with the understanding that the acceptance in writing by the
Director of Finance of the offer to furnish any or all of the commodities described there in,
shall constitute a contract between the Bidder and the Town, which shall bind the Bidder on
his/her part to furnish and deliver the commodities at the prices given and in accordance
with conditions of said accepted bid and specifications.
No alterations or variations of the terms of the contract shall be valid or binding upon the
Town unless made in writing and signed by the Director of Finance. The placing, in the mail
to the address given in the bid or delivery of a notice of award to a bidder will constitute
notice of acceptance. When so requested by the Director of Finance, the Contractor shall
execute a formal contract with the Town for the complete performance specified therein.
The contract may be terminated or annulled by the Director of Finance upon nonperformance
of contract terms or failure of the Contractor to furnish performance surety and/or insurance

certificates within ten (10) days from date of request. Any unfulfilled deliveries against such
contract may be purchased from other sources at the Contractor's expense.
Failure of a Contractor to deliver within the time specified or within reasonable time as
interpreted by the Director of Finance or failure to make replacements of rejected
commodities when so requested, immediately or as directed by the Director of Finance, will
constitute authority for the Director of Finance to purchase in the open market, the
commodities to replace the commodities rejected or not delivered. The Director of Finance
reserves the right to authorize immediate purchased in the open market against rejections
on any contract when necessary. On all such purchases, the Contractor agrees promptly to
reimburse the Town for excess costs occasioned by such purchases. Such purchases will
be deducted from the contract quantities.
However, should public necessity demand it, the Town reserves the right to use or consume
commodities delivered which are substandard in quality, subject to an adjustment in price to
be determined by the Director of Finance.
1.14 BEST CUSTOMER PREFERENTIAL PRICING
The contractor shall reduce the contract price of any good or service for which a contract
award is executed to an amount equal to or lower than any pricing offered to any other
commercial customer or the general public. This reduction in price shall be applied when
the goods or services are identical to those contracted for and quantities requested meet
any minimum quantity requirements for such pricing.
1.15 CERTIFICATION
By signature of the proposer, the proposer certifies:
The submission of the offer did not involve collusion or other anticompetitive practices.
The proposer had not given, offered to give, not intends to give at any time hereafter, any
economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or
service to a public servant in connection with the submitted offer. Failure to provide a valid
signature affirming the stipulations required by this clause shall result in the rejection of the
offer. Signing the offer with a false statement shall void the offer, any resulting Contract and
may be subjected to legal remedies by law.
The proposer submitting the offer hereby certifies that the Individual signing the offer and/or
Contract is an authorized agent for the proposer and has the authority to bind the proposer
to the contract.
1.16 CLAYTON ACT ASSIGNMENT OF RIGHTS
The Contractor and/or Subcontractor offers and agrees to assign to the Town of Mansfield
all rights, responsibilities and interest in all causes of action it may have under Section 4 of
the Clayton Act. 15 U.S.C. Section 15, or under Connecticut General Statutes 35-24 et. seq.,
as amended, rising out of the purchase of services, property, or intangibles of any kind
pursuant to the Agreement, or Subcontracts thereunder. This assignment shall be made
and become effective at the time the Town awards or accepts such Agreement, without
further acknowledgment by the parties. In the alternative, at the option of the Town, the
Contractor and/or Subcontractor agrees to pay to the Town its proportionate share of
recoveries for antitrust violations which relate to purchases pursuant to this Contract, or

Subcontracts hereunder. The Contractor and/or Subcontractor agree promptly to notify the
Director of Finance of the Town of Mansfield of suspected antitrust violations and claims.
1.17 CONTRACT
The contract pursuant to this solicitation shall be based upon the request for bid issued by
the Town and the offer submitted by the Contractor in response to the request for bid. The
offer shall substantially conform to the terms, conditions, specifications and other
requirements set forth within the text of the request for bid. The Town reserves the right to
clarify any contractual terms with the concurrence of the Contractor. However, any
substantial nonconformity in the offer, as determined by the Town Director of Finance, shall
be deemed nonresponsive and the offer rejected.
Such contract shall contain the entire agreement between the Town and the Contractor
relating to this requirement and shall prevail over any and all previous Agreements, contract,
proposals, negotiations, purchase orders or master Agreements in any form.
1.18 CONTRACT AMENDMENTS
The contract pursuant to this solicitation shall be modified only by a written contract
amendment signed by the Town Director of Finance and persons duly authorized to enter
into contracts on behalf of the Contractor.
1.19 GRATUITIES
The Town may, by written notice to the Contractor, cancel the contract if it is found that
gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the
Contractor or any agent or representative or the Contractor, to any officer or employee or
the Town amending, or the making of any determinations with respect to the performing of
such contract. In the event this contract is canceled by the Town pursuant to this provision,
the Town shall be entitled, in addition to any other rights and remedies, to recover or withhold
from the Contractor the amount of the gratuity
.
1.20 INSURANCE
The Contractor shall procure and maintain insurance against claims for injuries or losses to
persons or property that are alleged to have arisen in connection with activities of the
Contractor and any agents, representatives, subcontractors or employees. Insurance
companies must be licensed by the State of Connecticut or otherwise acceptable to the
Town. The cost of such insurance, including required endorsements or amendments, shall
be the sole responsibility of the Contractor. Full disclosure of any non-standard exclusions
is required for all required coverages.
The coverage indicated below at not less than the specified limits are required for this
project (agreement):
A. Comprehensive General Liability coverage naming the TOWN OF MANSFIELD
as additional insured, written on an occurrence basis: $1,000,000 per
occurrence, $2,000,000 aggregate
B. Automobile Liability coverage, including coverage for hired or borrowed autos:
$1,000,000 per accident-combined single limit
C. Workers' Compensation Coverage, (as per Connecticut law and custom) and
employer's liability coverage $100,000 (each accident) / $500,000 (Disease,