County of Loudoun, Virginia
INVITATION FOR BID
RENOVATION OF 41975 LOUDOUN CENTER PLACE
ACCEPTANCE DATE: Prior to 4:00 p.m., March 25, 2026, Local “Atomic” Time
IFB NUMBER:
RFQ 686991
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.,
1st Floor, Drop Box: Procurement Bids and Proposals
Leesburg, Virginia 20175
IMPORTANT NOTES
A. To obtain the plans and specifications for this Project, send an email to the
Invitation for Bid (IFB) point of contact/Contracting Officer below and the County
will make them available using the Microsoft One Drive. Bidders will receive a first
email from the Contracting Officer. Then, Bidders will be prompted to enter a
verification code. The verification code will be from no-
reply@sharepointonline.com. Please note that this email often goes into spam/
junk folder.
B. Bid Forms. Bid forms may be downloaded from the County’s website:
www.loudoun.gov/procurement.
C. Pre-Bid Conference. A Pre-Bid Conference will be held virtually using Microsoft
Teams on February 19, 2025, at 10:00 am for clarification of any questions on the
plans and specifications. See the Microsoft Teams login information provided
below. To participate in the audio portion of the opening, please dial the number
provided below and follow the prompts as designated. After the project information
has been provided, the Contracting Officer will also provide a high-level overview
of the supplier registration process and online submission of proposals through
iSupplier. To participate by computer, connect to the link provided and follow the
prompts as designated:
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/23420499994233?p=s2WKOjFT
n2iKfl5BBd
Meeting ID: 234 204 999 942 33
Passcode: LX6Gq9Lg
+1 757-600-4923
Phone conference ID: 386 104 060#
D. Site Inspection. Instructions to participate in a site inspection can be found in
Section 22, Instruction to Bidders, Paragraph 22.5. Please read this section
carefully as there may be specific dates established to register for the site
inspection. To ensure a thorough understanding of site conditions, constraints, and
project requirements, the County will hold a site visit on February 24, 2026, at
12:00 p.m.
Location:
41975 Loudoun Center Place
Leesburg, VA 20175
Important Site Access Note: The project includes roof and HVAC unit
replacement. At this time, access to the roof is only available via a ladder
located inside the mechanical room. Bidders should come prepared for this
condition and wear appropriate attire for limited, vertical access.
The Terms and Conditions contained in this Invitation for Bid and in the County-
Contractor Agreement (Attachment 2) are not negotiable.
Requests for information related to this Invitation for Bid should be directed to:
Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP
Contracting Officer
(571) 627-7455
Nebila.kurtu@loudoun.gov
This document can be downloaded from our web site: www.loudoun.gov/procurement
Issue Date: February 13, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF
DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE
CONTACT THIS DIVISION AS SOON AS POSSIBLE.
IFB RFQ 686991
Renovation of 41975 Loudoun Center Place
Page 2 of 35
INVITATION FOR BID
RENOVATION OF 41975 LOUDOUN CENTER PLACE
SECTION/TITLE
PAGE
1.0 PURPOSE
4
2.0 COMPETITION INTENDED
5
3.0 PREVAILING WAGE RATES
5
4.0 BIDDER MINIMUM QUALIFICATIONS
6
5.0 SPECIFICATIONS
9
6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
9
7.0 DISCREPANCIES
9
8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT
9
9.0 PAYMENT OF TAXES
9
10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE
10
11.0 ETHICS IN PUBLIC CONTRACTING
10
12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED
10
13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR
11
14.0 DRUG-FREE WORKPLACE
11
15.0 FAITH-BASED ORGANIZATIONS
12
16.0 EXEMPTION FROM TAXES
12
17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS
12
18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS
13
19.0 CONSTRUCTION CONTRACT RETAINAGES
13
20.0 ESCROW ACCOUNT FOR RETAINED FUNDS
13
21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA
13
22.0 INSTRUCTIONS TO BIDDERS
14
23.0 PRICING PAGE
25
Attachments below are incorprorated or incorporated by reference into this Invitation for
Bid and Contract Documents:
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
Plans and Specifications dated November 21, 2025
County-Contractor Agreement (contained herein)
Prevailing Wage Rate- LOUD- 26-003
General Conditions of the Construction Contract
Authorized By: /s/Nebila Kurtu
Date: February 13, 2026
IFB RFQ 686991
Renovation of 41975 Loudoun Center Place
Page 3 of 35
RENOVATION OF 41975 LOUDOUN CENTER PLACE
1.0 PURPOSE
1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia
(the “County”) to obtain the services of a qualified General Contractor to
perform interior renovations at the existing County-owned facility located at
41975 Loudoun Center Place, Leesburg, Virginia 20175 (hereinafter referred
to as the “Project”).
The Project site is part of a larger parcel identified as PARID 1911-69-8660.
The parcel is located in Loudoun County, Virginia and is served by the Town
of Leesburg’s public utilities.
The Project includes the interior renovation of approximately 7,404 gross
square feet on the 1st Floor and 14,741 gross square feet on the 2nd Floor of
the existing two-story building. The renovated areas will provide dedicated
program spaces for the Mental Health, Substance Abuse and Developmental
Services (MHSADS) Department’s Community Access Program (CAP),
Psychosocial Rehabilitation Program (PSR), and Prevention and Intervention
(PI). Additionally, approximately 4,153 square feet on the 2nd Floor will remain
in its existing condition and may be partially utilized for secure equipment
storage by the Department of Information Technology (DIT) throughout the
construction period.
The Project also includes site and exterior improvements, consisting of
modifications to existing sidewalks, ramps, stairs, and landings to meet
current accessibility requirements at all designated building entry points.
The building is currently occupied by DIT, who will vacate all areas scheduled
to be renovated in April 2026. Construction will be executed in a single phase
under one (1) permit, with work scheduled to commence in May 2026 and
reach substantial completion in January 2027. No portion of the renovated
space may be occupied prior to full completion of construction and successful
passage of all required inspections.
The selected General Contractor will be responsible for maintaining a safe
and secure environment for adjacent properties, and the general public
throughout the duration of construction. Given the site’s location within a
commercial area, the Contractor must adhere to all applicable local and state
ordinances governing work hours, noise levels, and site operations.
Coordination with County representatives will be essential to minimize
disruption to ongoing operations.
1.2 The County Construction Contract resulting from this IFB requires the
payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.
1.3 The County will require that the Contractor awarded this Project to use
Trimble Unity Construct (Trimble) Construction Program Management
Software. The County will provide software licenses for the Contractor’s use
and will provide training for the Contractor to ensure proficiency as
IFB RFQ 686991
Renovation of 41975 Loudoun Center Place
Page 4 of 35
recommended by Trimble. The license and training will be provided to the
Contractor at no cost and prior to the issuance of Notice to Proceed. Further
training due to a lack of proficiency will be the responsibility of the
Contractor.
The Trimble Construction Program Management Software will be used for
all project management documentation and correspondence, including but
not limited to: Requests for Information, submittals, meeting minutes, pay
applications, proposed change orders, approved change orders, and close-
out documentation.
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.
any entity submitting a bid in response to this IFB) responsibility to advise the
Purchasing Agent in writing if any language, requirement, specification, etc., or any
combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent
not later than fifteen (15) days prior to the date set for bids to close.
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing work on the County Construction
Contract resulting from this IFB shall be at a rate equal to or greater than to the
prevailing wage rate identified in Attachment 3 to this IFB.
3.1 The General Contractor awarded a County Construction Contract as a
result of this IFB, and any sub-contractors hired by the General Contractor
to perform Work on the County Construction Contract resulting from this
IFB, shall pay wages, salaries, benefits, and other remuneration to any
mechanic, laborer, or worker employed, retained, or otherwise hired to
perform Work in connection with the resulting County Construction Contract
at or greater than the prevailing wage rate identified in this IFB.
3.2 Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of
all wages due, plus interest at an annual rate of eight percent accruing from
the date the wages were due; and (ii) shall be disqualified from bidding on
public contracts with any public body until the contractor or subcontractor
has made full restitution of the amount described in clause (i) owed to such
individuals. A contractor or subcontractor who willfully violates this Section
is guilty of a Class I misdemeanor.
3.3 After award of the County Construction Contract, the General Contractor to
whom such contract is awarded shall certify under oath to the
Commissioner of Labor and Industry the pay scale for each craft or trade
employed on the Project to be used by such contractor and any of the
contractor’s subcontractors for work to be performed under such public
IFB RFQ 686991
Renovation of 41975 Loudoun Center Place
Page 5 of 35
This page summarizes the opportunity, including an overview and a preview of the attached documents.
