Renovation of 101 Blue Seal Drive, RFQ 683929
| Agency: | Loudoun County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 3, 2025 |
| Due Date: | Jan 16, 2026 |
| Solicitation No: | RFQ 683929 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFQ 683929
|
| Bid Title: |
Renovation of 101 Blue Seal Drive, RFQ 683929
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
INVITATION FOR BID
RENOVATION OF 101 BLUE SEAL DRIVE
ACCEPTANCE DATE: Prior to 4:00 p.m., January 16, 2026 “Local Time”
IFB NUMBER:
RFQ 683929
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.,
1st Floor, Drop Box: Procurement Bids and Proposals
Leesburg, Virginia 20175
IMPORTANT NOTES
A. Plans & Specifications
To obtain these files, please send an email to the Contracting Officer listed
below. Upon receipt of a valid request, the Contracting Officer will provide a
secure Microsoft OneDrive link to the shared folder containing the project
documents.
B. Pre-Bid Conference
An optional Pre-Bid Conference will be held on December 17, 2025, at 11:00
a.m. to clarify any questions regarding the drawings, specifications, and site
conditions. Interested bidders may attend virtually via Microsoft Teams or in
person.
In-Person Participation:
Pre-registration is not required but strongly encouraged so that we can plan
accordingly. To register, send an email to the Contracting Officer at
Beth.Cioni@loudoun.gov with the subject line, “Register for RFQ 683929 Pre-
Bid Conference.”
The email should include the name of the firm, name(s) of representative(s)
who will attend, and contact information (phone number(s) and/or email
address(es)).
Location for In-Person Attendance:
Loudoun County Department of Transportation and Capital Infrastructure
101 Blue Seal Drive SE
Suite 102
Leesburg, VA 20175
A site inspection will immediately follow the Pre-Bid Conference for those
attending in person.
Virtual Participation:
Microsoft Teams login information is provided below. To participate in the audio
portion, please dial the number listed and follow the prompts.
Join on your computer, mobile app or room device
Click Here to Join the Meeting
Meeting ID: 287 402 065 576 20
Passcode: De2Pw9RP
Download Teams | Join on the web
Or call in (audio only)
+1 757-600-4923,,65939089# United States, Norfolk
Phone conference ID: 659 390 89#
The Terms and Conditions contained in this Invitation for Bid and in the County-
Contractor Agreement are not negotiable.
Requests for information related to this Invitation for Bid should be directed to:
Beth A. Cioni
Contracting Officer
(571) 627-7414
Beth.Cioni@loudoun.gov
This document can be downloaded from our web site: www.loudoun.gov/procurement
Issue Date: December 3, 2025
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF
DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE
CONTACT THIS DIVISION AS SOON AS POSSIBLE.
IFB RFQ 683929
Renovation of 101 Blue Seal Drive
Page 2 of 33
INVITATION FOR BID
RENOVATION OF 101 BLUE SEAL DRIVE
SECTION/TITLE
PAGE
1.0 PURPOSE
4
2.0 COMPETITION INTENDED
4
3.0 PREVAILING WAGE RATES
5
4.0 BIDDER MINIMUM QUALIFICATIONS
6
5.0 SPECIFICATIONS
8
6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
8
7.0 DISCREPANCIES
8
8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT
9
9.0 PAYMENT OF TAXES
9
10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE
9
11.0 ETHICS IN PUBLIC CONTRACTING
9
12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED
10
13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR
10
14.0 DRUG-FREE WORKPLACE
10
15.0 FAITH-BASED ORGANIZATIONS
11
16.0 EXEMPTION FROM TAXES
11
17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS
11
18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS
12
19.0 CONSTRUCTION CONTRACT RETAINAGES
13
20.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA
13
21.0 INSTRUCTIONS TO BIDDERS
13
22.0 PRICING PAGE
23
Attachments below are incorprorated or incorporated by reference into this Invitation for
Bid and Contract Documents:
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
County-Contractor Agreement (contained herein)
General Conditions of the Construction Contract
Prevailing Wage Determination - LOUD-25-0011
Plans and Specifications dated July 30, 2025
Authorized By: /s/Beth A. Cioni
Date: 12/03/2025
IFB RFQ 683929
Renovation of 101 Blue Seal Drive
Page 3 of 33
RENOVATION OF 101 BLUE SEAL DRIVE
1.0 PURPOSE
1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia
(County) to obtain the services of a qualified General Contractor to perform
interior renovations at the County’s existing facility located at 101 Blue Seal
Drive, Leesburg, Virginia 20175 (hereinafter referred to as the “Project”). The
Project is located on an approximately 4.48-acre site (County Parcel ID
2344099610000), owned by the County of Loudoun Board of Supervisors.
The Project will include renovations of approximately 37,137 gross square feet
of interior space, designed to create dedicated areas for the Department of
Mental Health, Substance Abuse, and Developmental Services (MHSADS),
as well as the Department of Family Services’ Hypothermia Shelter.
The selected General Contractor shall be responsible for ensuring the safety
and security of neighboring residents, Loudoun County staff, and the public
throughout the Project’s construction phase. As the Project is located adjacent
to a commercial area, strict adherence to all applicable local and state
ordinances governing work hours and noise levels is required.
1.2 The County Construction Contract resulting from this IFB requires the
payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.
1.3 The County will require the Contractor awarded this Project to use Trimble
Unity Construct (Trimble) Construction Program Management Software.
The County will provide software licenses for the Contractor’s use and will
provide training for the Contractor to ensure proficiency as recommended
by Trimble. The license and training will be provided to the Contractor at no
cost and prior to the issuance of Notice to Proceed. Further training due to
a lack of proficiency will be the responsibility of the Contractor.
The Trimble Construction Program Management Software will be used for
all project management documentation and correspondence, including but
not limited to: Requests for Information (RFIs), submittals, meeting minutes,
pay applications, proposed change orders, approved change orders, and
close-out documentation.
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the Bidder's
responsibility to advise the Purchasing Agent in writing if any language, requirement,
specification, etc., or any combination thereof, inadvertently restricts or limits the
requirements stated in this IFB to a single source. Such notification must be received
by the Purchasing Agent not later than fifteen (15) days prior to the date set for bids
to close.
IFB RFQ 683929
Renovation of 101 Blue Seal Drive
Page 4 of 33
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing work on the County Construction
Contract resulting from this IFB shall be at a rate equal to or greater than to the
prevailing wage rate identified in Attachment 3 to this IFB.
3.1. The General Contractor awarded a County Construction Contract as a
result of this IFB, and any sub-contractors hired by the General Contractor
to perform Work on the County Construction Contract resulting from this
IFB, shall pay wages, salaries, benefits, and other remuneration to any
mechanic, laborer, or worker employed, retained, or otherwise hired to
perform Work in connection with the resulting County Construction Contract
at or greater than the prevailing wage rate identified in this IFB.
3.2. Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of
all wages due, plus interest at an annual rate of eight percent accruing from
the date the wages were due; and (ii) shall be disqualified from bidding on
public contracts with any public body until the contractor or subcontractor
has made full restitution of the amount described in clause (i) owed to such
individuals. A contractor or subcontractor who willfully violates this section
is guilty of a Class I misdemeanor.
3.3. After award of the County Construction Contract, the General Contractor to
whom such contract is awarded shall certify under oath to the
Commissioner of Labor and Industry the pay scale for each craft or trade
employed on the Project to be used by such contractor and any of the
contractor’s subcontractors for work to be performed under such public
contract. This certification shall, for each craft or trade employed on the
Project, specify the total hourly amount to be paid to employees, including
wages and applicable fringe benefits, provide an itemization of the amount
paid in wages and each applicable benefit, and list the names and
addresses of any third-party fund, plan or program to which benefit
payments will be made on behalf of employees. The certification shall be
sent to the Commissioner of Labor and Industry for each pay period for the
duration of the Project.
3.4. The General Contractor awarded a County Construction Contract as a
result of this IFB, shall keep, maintain, and preserve (i) records relating to
the wages paid to and hours worked by each individual performing the work
of any mechanic, laborer, or worker and (ii) a schedule of the occupation or
work classification at which each individual performing the work of any
mechanic, laborer, or worker on the public works project is employed during
each workday and week. The employer shall preserve these records for a
minimum of six (6) years and make such records available to the
Department of Labor and Industry within ten (10) days of a request and shall
IFB RFQ 683929
Renovation of 101 Blue Seal Drive
Page 5 of 33
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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