26-16 Removal and Disposal of Fats, Oils, Grease and Grit

TOWN OF GROTON
INVITATION TO BID
26-16 Removal and Disposal of Fats, Oils, Grease and Grit
April 2026

TOWN OF GROTON
BIDDER INFORMATION
BID NUMBER: 26-16
BID OPENING: 2:30 P.M. May 1, 2026
LOCATION: Purchasing Office, Groton Town Hall
ADDRESS: 45 Fort Hill Road, Groton, CT 06340
Sealed bids will be received by Karl Klein, Purchasing Agent of the Town of Groton, until
2:30 P.M. on May 1, 2026 for bid 26-16 Removal and Disposal of Fats, Oils, Grease
and Grit for the Town of Groton in accordance with the specifications and information.
Bids received after 2:30 P.M. on May 1, 2026 will not be accepted.

TABLE OF CONTENTS
ITEM 1. GENERAL INFORMATION
A. Item to be bid
B. Tax Information
ITEM 2. BID SUBMISSION
A. Date and Time
B. Submission Procedures
ITEM 3. WITHDRAWAL OF BIDS
A. Time Period
B. Procedure
ITEM 4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S
CHECKS
ITEM 5. PERFORMANCE BOND
ITEM 6. VENDOR QUALIFICATION
ITEM 7. DELIVERY
A. Requirements
B. "Agreed-Upon Delivery Date"
C. Location
D. Penalty Clause
ITEM 8. ACCEPTANCE OR REJECTION OF BIDS
ITEM 9. PAYMENT TERMS
A. Timeframe
B. Acceptance
C. Prepayment Option
ITEM 10. SUPPLEMENTAL INFORMATION
A. Manufacturer's Literature
B. "Or Equal" Bids

ITEM 11. MULTIPLE BIDS
ITEM 12. EXCEPTIONS TO SPECIFICATIONS
ITEM 13. TESTS
ITEM 14. INQUIRIES
ITEM 15. MATERIALS AND EQUIPMENT
ITEM 16. GUARANTEE
A. Compliance with specifications
B. Defective equipment
C. Guarantee and Warranty information
ITEM 17. BASIS FOR SELECTION OF VENDOR
ITEM 17.1 LOCAL VENDOR PREFERENCE
ITEM 18. QUANTITY
ITEM 19. TIE BIDS
ITEM 20. AVAILABILITY OF FUNDS
ITEM 21. BID ALTERATIONS/SIDETRACK AGREEMENTS
ITEM 22. ALTERNATIVE/RECYCLED PRODUCTS
ITEM 23. OTHER
A. GSA, Federal and State Contract Pricing
B. Affirmative Action/Equal Employment
C. Equipment in transit
D. Insurance Requirements
E. Hazard Communication Information
F. Lock-Out Tag-Out Information
G. Bidders List

TOWN OF GROTON
It is the intent of this "Invitation to Bid" to establish a vendor to supply the Town of Groton
with a Removal and Disposal of Fats, Oils, Grease, and Grit from the Water Pollution Control
Facility (WPCF). The prospective bidder must complete the bid form and company information
sheet, but need not return the entire Invitation to Bid. The bidder is not to include any taxes
from which the Town is exempted by law. The Town will complete any tax exemption forms
that the successful vendor may require if such forms are within the Town's legal parameters.
2. BID SUBMISSION
The proposal shall be submitted to the Office of the Purchasing Agent no later than 2:30 P.M.
on May 1, 2026 at which time they will be publicly opened and read aloud. Bids received
after that date and time will not be considered by the Town of Groton. Bids must be submitted
on the blank forms furnished, and should be in a sealed envelope, addressed to the Office of
the Purchasing Agent, marked public bid "26-16 Removal and Disposal of Fats, Oils,
Grease and Grit". PLEASE PROVIDE INFORMATION AND PRICING AS REQUESTED IN
THE BID SPECIFICATIONS. The Town of Groton Purchasing Division shall receipt stamp
each bid received. The date of the stamp shall prevail over any postmark date. The Town of
Groton assumes no liability for any postal service delays.
3. WITHDRAWAL OF BIDS
No bidder may withdraw their bid for a period of 90 days after the actual date of the bid
opening, during which time prices will be firm. Bids may be withdrawn by written authorization
only and only if withdrawal request is received one (1) day or more prior to the bid opening.
The proposed prices in this bid shall hold through each delivery date indicated.
Costs for the preparation of this proposal are to be borne entirely by the bidders. They shall
not in any way be charged to the Town of Groton. All submissions become the property of the
Town of Groton to use as required to meet the objectives of this bid.
4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS (SEE BID FORM)
When required each bid shall be accompanied by a bid bond signed by a surety company
authorized to do business in Connecticut or by a cashier's check or certified check made
payable to the Town of Groton. The amount of the bid deposit will be 0% of the total base bid
unless otherwise specified.
Bond amount required: 0%

5. PERFORMANCE BOND
If required by the bid specifications, the successful bidder may be required to provide a
performance bond. The performance bond shall be made out in favor of the Town of Groton.
The performance bond shall be required as security by the successful bidder for faithful
performance of his contract. This performance bond shall be required within ten (10) days of
the award notification. The performance bond must be written by a surety company licensed
to conduct business in the State of Connecticut. The successful bidder, upon failure or refusal
to furnish within ten (10) days the required performance bond, shall forfeit their bid deposit to
the Town of Groton as liquidated damages.
Bond Amount Required: 0%
6. VENDOR QUALIFICATION
Each vendor shall present evidence that they are normally engaged in the purveying of the
type of materials/equipment or workmanship proposed. The vendor shall make themselves
thoroughly familiar with the contents of the notice before submitting his/her proposal. The
vendor automatically acknowledges and accepts all of the provisions, conditions, and
specifications of this notice. No proposal shall be considered from vendors who are unable to
show that they are normally engaged in the purveying of the type of materials/equipment or
workmanship proposed. For any type of service, construction or commodity, the vendor
certifies that his product or service meets all local, State and Federal regulations applicable to
his/her product or service. The vendor is responsible for complying with all ordinances, laws
and regulations affecting their particular product or service and holds the Town of Groton
harmless for any claims for damages whether bodily, personal or property due to the
avoidance of any requirement of any governing body. All, bidders, in order for their proposals
to be considered, must not be delinquent on any property tax or fees issued by the Town.
Bidders shall certify that neither they nor any business or corporation fully or partially owned
by the bidder is not delinquent on Town property taxes or fees.
7. DELIVERY
All prices quoted shall include any and all shipping, handling, insurance, training,
consulting, out of pocket expense, and delivery charges necessary to deliver any materials
and equipment ordered to:
TOWN OF GROTON
Water Pollution Control Facility Wet Wells and Remote Pump Station Wet Wells
GROTON, CT 06340
USE BID FORM FOR DELIVERY INFORMATION.
ALL SAFETY DATA SHEETS ARE REQUIRED TO BE DELIVERED WITH THE PRODUCT.
ONE COPY MUST ALSO BE SENT TO THE RISK MANAGER'S OFFICE, 45 FORT HILL
RD., GROTON, CT. 06340.

8. ACCEPTANCE OR REJECTION
The Town reserves the right to accept or reject any and all bids and to waive any minor
deviations from our bid requirements if it is in the best interest of the Town to do so.
9. PAYMENT TERMS
The Town agrees to pay for the material/equipment within thirty (30) days after acceptance.
Acceptance means 100% delivery of satisfactory merchandise to comply with our
specifications. If a vendor wishes to offer a prepayment discount he/she must provide a
separate sheet with his/her bid showing the terms of the discount and the advantage to the
Town of Groton in accepting this prepayment discount. Prepayment in no way forfeits any
right of the Town to complete satisfaction with the purchase nor does it relieve the vendor of
any responsibility to perform as required in the bid document.
10. SUPPLEMENTAL INFORMATION
The vendor must submit with their proposals the detailed specifications, descriptive literature
and all necessary details on the material/equipment they propose to furnish in order that the
Town may have full information available when analyzing the bids. In cases where an item is
identified by a manufacturer's name, trade name, catalog number or reference it is understood
that the bidder proposes to furnish the item so identified and does not propose to furnish an
"equal" unless the proposed "equal" is identified. The reference to the manufacturer's name,
trade name or catalog number is intended to be descriptive, not restrictive and is used to
indicate to the prospective bidder articles that will be satisfactory. Bids on other makes will be
considered provided the bidder clearly states the item being proposed is an exception but an
equal on the bid form. The Purchasing Agent reserves the right to approve as an equal or to
reject as not being equal any article that the bidder proposes to furnish which contains major
or minor variations from the specification requirements.
11. MULTIPLE BIDS
No bidder will be allowed to offer more than one bid price on each item even though alternate
models or styles may meet the specifications. Alternates will be considered only if requested
by the Town of Groton.
12. EXCEPTIONS TO SPECIFICATIONS
If the material/equipment offered differs from the provisions contained in this specification,
such differences must be explained in detail on the sheets attached to this bid and if such
deviations do not depart from the intent of this notice and are in the best interest of the Town,
the bid will receive careful consideration. The absence of written deviations will hold the bidder
strictly accountable to the Town of Groton to the specifications as written.

13. TESTS
Before approval, the Town Manager or his agent, shall have the right to inspect and test the
materials and equipment furnished in accordance with this notice. When samples are required
from bidders receiving the award, the samples may be retained by the Town of Groton until
the delivery of the bid items. Bidders whose samples are retained may pick them up after the
delivery of the bid items has been accepted by the Town. Bidders shall be responsible for
delivery and removal of samples. Cost of delivery and removal of samples is to be the
responsibility of the bidder. All samples are to be marked "Samples" and delivered to the
purchasing office. The package must indicate the name of the bidder, item enclosed and the
bid number. Failure to properly identify the samples relieves the Town from any responsibility
for their safe return and may disqualify the bidder from bidding.
14. INQUIRIES
Any inquiries for this bid shall be directed via email to Karl Klein, Purchasing Agent, at
kklein@groton-ct.gov no later than 12:00 p.m. eight (8) days prior to bid opening date. Pricing
shall not be discussed with any individual in the Town other than the Purchasing Agent. Once
a bid date has been established only questions relevant to the technical aspects of the bid or
how to properly complete the bid form may be addressed. Any vendor contacting any
individual other than those named in this section may have their bid rejected by the Purchasing
Agent. If addendum's clarifying the bid or providing additional information to bidders is
necessary the Purchasing Agent of the Town can, at his/her option, extend the date of the bid
opening. It is assumed that each vendor submitting a bid will have made himself/herself
familiar with the requirements of the specifications and requested an on-site review if
necessary so that his/her bid is all inclusive as per the intent of the specifications.
15. MATERIALS AND EQUIPMENT
All materials/equipment shall be furnished complete and ready for use as indicated in
specifications. Any materials/equipment not specifically mentioned herein, but which is
necessary for the successful installation and/or operation of the systems shall be specified
and quoted by the bidder.
16. GUARANTEE
The bidder guarantees that all articles offered for sale fully comply with the specifications. All
expenses covering return of and replacement of defective or improper merchandise will be
assumed by the vendor. In no instance shall the vendor refer the Town to any distributor or
manufacturer for settlement of any claim arising from defective or improper merchandise. If
the vendor shall fail to replace or repair any defective or improper merchandise within 30 days
from date of notice, the Town may make the necessary corrective arrangements and deduct
the cost from money due the vendor or bill the vendor. The vendor agrees to reimburse the
Town in such instances. Samples of any warranties or guarantees which will apply to the
goods being offered for sale shall be included as part of this bid.

17. BASIS FOR SELECTION OF VENDOR
The Purchasing Office reserves the right to reject the bid of a bidder who has previously failed
to perform properly or complete on time bids of a similar nature or a bid of a bidder who upon
investigation by the Town has shown that he/she is not in a position to perform the contract.
The Town's review procedure in evaluating the bids received will include, but not be limited to,
performance review, warranties, maintenance contract content, costs and availability,
installation costs, reputation of manufacturer, qualification and experience of personnel,
understanding of assignment and work plan, and previous experience. A demonstration of
your product may also be required by the Town. All of this will be used in order to determine
the LOWEST responsive bidder for the project or purchase. References are required for this
project. Please attach a list of references with names and phone numbers to the bid form.
17.1 LOCAL VENDOR PREFERENCE
See Appendix A for Local Vendor Preference and Appendix B for Local Vendor Affidavit Form.
18. QUANTITY/CONTRACT LENGTH
The Town of Groton reserves the right to purchase more or less than the quantity of items
specified or may withdraw any or all requested items. Vendors are advised that the contract
may be awarded in whole or in part. The Town of Groton is not bound to accept a proposal in
its entirety. The Town of Groton may cancel this contract at any time if in the opinion of the
Town the firm is not performing as stated in the specifications.
19. TIE BIDS
If two (2) or more bidders submit identical bids and are equally qualified, the decision of the
Town to make award to one or more of such bidders shall be final. The Town, after
determining that each bidder would provide equal benefit to the Town, shall set a separate
date for a public drawing to determine the bidder that will be awarded the contract. The bidders
involved will be notified in writing of when this drawing will be and will be notified in writing of
the chosen vendor.
20. AVAILABILITY OF FUNDS
A bid or contract shall be considered executory only to the extent of appropriation available to
each agency for the purchase of such articles. The Town's extended obligation on these
contracts that anticipate extended funding through successive fiscal periods shall be
contingent upon actual appropriations for the following fiscal years. Any bid or contract let for
more than one fiscal period is also contingent upon performance of the vendor meeting the
specifications. If, in the determination of the Town of Groton, a vendor is not meeting the
requirement of the specifications the Town may terminate the bid or contract with 30 days
written notice to the vendor. This can occur at any time during the contract period.

21. BID ALTERATIONS/SIDETRACK AGREEMENTS
No alterations or sidetrack agreements changing the specifications shall be valid unless made
in writing to the Town and signed by the Purchasing Agent and department head. This
agreement must be sent to the Purchasing Agent of the Town of Groton for consideration and
review.
22. ALTERNATIVE/RECYCLED PRODUCTS
Wherever possible, the Town of Groton would like to receive quotes from vendors on products
that are environmentally safe, in that they do not contain toxic chemicals as identified under
Subpart z. of the OSHA "Right to Know" standard, or products that contain recycled material
and post-consumer material, or re-refined motor oils, etc. We would like to purchase products
that do not require special disposal requirements or respirator requirements where possible
and are not harmful to others, including animals. If these products could be supplied as an
alternative to what is being requested please provide a special sheet attached to the bid form
showing the price of the item, the item being substituted and the new or alternative product.
Please also supply the manufacturer's literature describing the product and its uses. IF
POSSIBLE, AND IF NOT INFLUENCING THE COST IN ANY WAY THE TOWN OF
GROTON WOULD LIKE TO RECEIVE ALL PROPOSALS ON PAPER AND IN BINDERS
MEETING OR EXCEEDING THE EPA GUIDELINES FOR PAPER. THIS SHOULD BE SO
NOTED ON YOUR PROPOSAL IF YOU COMPLY.
PLEASE PROVIDE A SEPARATE SECTION ATTACHED TO THE BID FORM IF YOU
WOULD SUGGEST USING REMANUFACTURED OR RECYCLED PRODUCTS FOR THIS
PROJECT. ANY SUBSTITUTION OF A PRODUCT OF THIS TYPE MUST MEET PROVEN
CONSTRUCTION STANDARDS AS RECOGNIZED BY THE STATE AND FEDERAL
GOVERNMENT.
23. OTHER
The Town of Groton is eligible in most cases to receive GSA pricing and Federal and State
contract pricing options. Each bidder should check with the applicable State or Federal
Agency to determine if the government pricing for such commodities has been extended to
political subdivisions.
The Town of Groton is an Affirmative Action/Equal Employment Opportunity Employer. The
Town of Groton and any vendor awarded this project shall comply with the regulations of the
United Sates Department of Transportation (Title 49, Code of Federal Regulations, Part 21),
issued in implementation of Title VI of the Civil Rights Act of 1964, 78 Statute 252, 42 United
States code 2000d to 2000d-4. Further, the Town of Groton and any vendor awarded this
contract warrants that in the performance of this project, it will not discriminate or permit
discrimination against any person or group of persons on the grounds of race, color, religion,
national origin, sex or physical disability, including, but not limited to blindness, unless it is
shown to be that such disability prevents performance of the work involved, in any manner
prohibited by the laws of the United States, or the State of Connecticut, and further agrees to
provide the Commission on Human Rights and Opportunities with such information requested