Remotely Operated Vehicle (ROV) Survey Services: PacWave

REQUEST FOR PROPOSAL (RFP) #2026-021737
ROV Survey Services - PacWave South
Environmental Monitoring Method Validation and Cable
Inspection Feasibility
ISSUE DATE: May 1, 2026
NON-MANDATORY PRE-PROPOSAL CONFERENCE: RFP DUE DATE/TIME:
May 5, 2026 at 11:00 AM Pacific Time (PT) via Zoom May 26, 2026 at 2:00 PM Pacific Time (PT) via
electronic submission to bids@oregonstate.edu
QUESTION DEADLINE: May 14, 2026 at 10:00 AM Pacific Time (PT)
APPEALS:
CONTRACT ADMINISTRATOR: Hanna Emerson, Assistant Vice President & Chief
Ben Baggett, PacWave Contract Officer Procurement Officer
Construction Contracts Administration The Office of Procurement, Payment, and Travel
Oregon State University Oregon State University
644 SW 13th Street 644 SW 13th Street
Corvallis, OR 97333 Corvallis, OR 97333
Email: constructioncontracts@oregonstate.edu Email: hanna.emerson@oregonstate.edu
It is the Offeror's responsibility to continue to monitor the OSU Business and Bid Opportunities website for
Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be
considered non-responsive.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts) unless otherwise referenced or stated.

RFP No. 2026-021737 - ROV Survey Services: PacWave
Due Date/Time: 05/26/2026 at 2:00 PM Pacific Time
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1.0 INTRODUCTION
1.1 Oregon State University ("OSU" and/or "Owner"), on behalf of the PacWave program, is
conducting a competitive ONE OR TWO-STEP Request for Proposal ("RFP") process to retain one firm
to provide Remotely Operated Vehicle ("ROV") survey services at the PacWave South test facility,
located offshore of Newport, Oregon.
PacWave South is a grid-connected, open-ocean wave energy test facility developed to support
testing, research & development, and demonstration of wave energy converters and associated
technologies. As part of its federal and state regulatory compliance framework, PacWave has
established environmental monitoring plans that include Remotely Operated Vehicle ("ROV") based
surveys to assess marine organism interactions and subsea infrastructure conditions.
Survey services conducted by the selected firm will determine whether these monitoring
methodologies are practical, effective, and achievable under real-world offshore conditions, and to
identify improvements or alternative approaches where necessary ("The Project"). The resulting data
and recommendations will inform long-term monitoring strategies and operational planning for the
PacWave facility.
OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be
submitted to bids@oregonstate.edu by the Due Date/Time.
VIRTUAL NON-MANDATORY PRE-PROPOSAL CONFERENCE- A virtual Non-Mandatory Pre-Proposal
Conference will be held on 11:00 AM PT on May 05, 2026 via Zoom. Firms wishing to attend shall e-
mail constructioncontracts@oregonstate.edu no later than 30 minutes in advance to receive the
Zoom link. The email subject line should contain the Solicitation Number/Name and Firm Name.
All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the
Question Deadline in order to be addressed. The email subject line should contain the Solicitation
Number/Name and Firm Name.
1.2 Background. Oregon State University in Corvallis, Oregon is located within the traditional
homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley
Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in
Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of
Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of
the Siletz Indians (https://ctsi.nsn.us).
Founded in 1868 as Oregon's land grant institution, OSU serves the state, the nation and the world as
a premier 21st-century research university. OSU is committed to exceptional research, discovery,
innovation and engagement - and to integrating its research and engagement mission with the
delivery of a high-quality, globally relevant and affordable education for the people of Oregon and
beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only
university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and
Community Engagement.

RFP No. 2026-021737 - ROV Survey Services: PacWave
Due Date/Time: 05/26/2026 at 2:00 PM Pacific Time
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The university's 570-acre main campus is located in the city of Corvallis, a vibrant college town of
nearly 58,000 in the heart of Western Oregon's Willamette Valley. Corvallis consistently ranks among
the safest, most highly educated and greenest small cities in the nation.
1.3 Worksite Location. Offshore of Newport, Oregon.
1.6 Scope of Work
The Contractor shall furnish all personnel, equipment, vessels, and operational support necessary to
perform and complete the work in 2026 as described herein ("Scope of Work"). All activities shall be
conducted in accordance with applicable offshore safety standards, regulatory requirements, and
industry best practices.
For proposal purposes, the Contractor shall assume responsibility for providing a suitable vessel to
execute the Scope of Work. PacWave may, at its discretion, make a vessel available for use if deemed
suitable for the required activities. Final determination of vessel provision and suitability will be
made during contract negotiations and reflected in the executed agreement.
Work Objectives
Conduct the ROV-based surveys as described in Tasks 1-3.
Evaluate the technical and operational feasibility of implementing the ROV-based survey
methodologies as described in PacWave's environmental monitoring plans, including:
o Detection and observation of marine organisms
o Assessment of biofouling and interactions with subsea structures
o Execution of structure-based and transect-based survey methods
Assess the feasibility of conducting full-length visual inspections of subsea export cables
using ROV systems.
Provide recommendations for improved or alternative monitoring methodologies based on
observed site conditions, contractor experience, and industry best practices at comparable
offshore facilities.
Task 1 - Environmental Surveys
The Contractor shall implement and evaluate ROV survey methods consistent with PacWave's
monitoring framework.
1.1 Structure-Associated Surveys
The Contractor shall conduct structure-associated surveys using stationary point counts (SPCs) and
semi-circular swath surveys at approximate distances of 20 meters, 10 meters, and 1-2 meters from
subsea infrastructure. Surveys shall target available structures, including anchors, moorings,
connectors, and cables, to evaluate the effectiveness of these methods for documenting organism
presence and behavior.
1.2 Biofouling and Scour Observations
The Contractor shall perform detailed visual inspections of subsea structures to document biofouling
presence, composition, and extent. The Contractor shall also observe and document seabed
conditions, including scour and sediment disturbance associated with installed infrastructure.

RFP No. 2026-021737 - ROV Survey Services: PacWave
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1.3 Benthic Transect Validation
The Contractor shall conduct a limited number of representative benthic transects to evaluate
visibility, organism detectability, and the operational feasibility of maintaining consistent transect
paths in offshore conditions.
1.4 Method Evaluation
The Contractor shall evaluate the effectiveness of the survey methodologies, including:
Visibility and lighting adequacy
Ability to identify organisms to meaningful taxonomic levels
Influence of ROV presence on organism behavior
Navigation control and repeatability
Operational efficiency and survey production rates
Task 2 - Cable Route Inspection and Feasibility Assessment
The Contractor shall inspect the full length of a minimum of two (2) subsea export cables to assess
the feasibility of extended cable inspections.
2.1 Cable Inspection Activities
Using alignment data provided by OSU, the Contractor shall track cable routes while maintaining an
operational altitude of approximately 1-3 meters above the seabed. The Contractor shall document:
Burial condition (qualitative classification acceptable)
Exposed or partially exposed segments
Free spans or suspended sections
Scour features
Debris or entanglement risks
2.2 Feasibility Assessment
The Contractor shall evaluate:
Ability to track cables over extended distances
Navigation limitations without survey-grade positioning
Data continuity and usability
Estimated production rates (distance per day)
Task 3 - Targeted Infrastructure Inspections
The Contractor shall perform focused inspections of key subsea features, including unburied cable
segments, concrete mattresses, suspended spans, conduit punchouts, subsea connectors, and any
anomalies identified during operations
Task 4 - Monitoring Methodology Recommendations
The Contractor shall provide a formal assessment of monitoring approaches and recommendations
for future implementation.
4.1 ROV Method Suitability
Monitoring elements shall be categorized as viable, conditionally viable, or not viable, with
supporting justification.
4.2 Alternative Approaches
Recommendations may include modified ROV methodologies, alternative technologies (e.g., towed
systems, drop cameras, AUVs), or hybrid monitoring approaches.

RFP No. 2026-021737 - ROV Survey Services: PacWave
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4.3 Industry Best Practices
The Contractor shall summarize relevant practices from comparable offshore facilities and
recommend realistic, implementable strategies for PacWave.
5. Technical Requirements
5.1 ROV System Requirements
Depth rating suitable for site conditions (~70-100 m)
Forward- and downward-looking high-definition cameras
Adequate lighting for low-visibility environments
Paired scaling lasers (preferred)
Imaging sonar (preferred)
5.2 Navigation
USBL or equivalent positioning system preferred
Survey-grade positioning is not required
System must support basic spatial correlation of observations
5.3 Performance
Controlled survey speeds (~0.5-1.0 knots over ground)
Stable altitude control (1-3 m above seabed)
Ability to operate effectively in currents between 0.5 to 1.0 m/s.
6. Deliverables
6.1 Data Deliverables
Time-synchronized video recordings
Selected still imagery (preferably geo-tagged or with location)
Navigation data and logs (time-stamped)
Event logs (SPCs, transects, inspections)
6.2 Technical Report
The Contractor shall provide a report including:
Summary of survey activities and conditions
Evaluation of monitoring methodologies
Cable inspection feasibility assessment
Summary of observations (biological and structural)
Recommended monitoring approaches based on practical limitations and issues encountered
in the field
Industry best practices
6.3 Schedule
Draft report: within 30 days of demobilization
Final report: within 45 days following OSU review

RFP No. 2026-021737 - ROV Survey Services: PacWave
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2.0 SCHEDULE
Issue Date May, 1 2026
Non-Mandatory Pre-Proposal Conference May, 5 2026 11:00 AM PT (via Zoom)
Question Deadline May, 14 2026 10:00 AM PT
Final Addendum Issuance (if necessary) By May, 19 2026
Proposal Due Date/Time May, 26 2026 2:00 PM PT
The following dates are tentative and subject to change without notice:
Estimated notification of finalists (If Applicable) May, 29 2026 2:00 PM PT
Presentations/Interviews (If applicable) Week of June, 1 2026
Notice of Intent to Award By June, 3 2026
Estimated Contract execution By June, 10 2026
Estimated Notice to Proceed By June, 11 2026
OSU will make every effort to adhere to the above schedule. It is however, subject to change.
3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS
3.1 Questions.
3.1.1 All questions and contacts with OSU regarding any information in this RFP must be
addressed in writing via email to constructioncontracts@oregonstate.edu no later than the
Question Deadline as stated in Section 2.0. If an offeror is unclear about any information
contained in this document or its exhibits (Project, scope, etc.), they are urged to submit
those questions for formal clarification.
3.2 Solicitation Process Revision Requests.
3.2.1 Offerors may submit a written request for change of particular solicitation process
provisions to the Chief Procurement Officer at the address or email listed in this document.
Such requests for change shall be received no later than the Question Deadline listed above.
3.2.2 Such requests for change shall include the reasons for the request and any proposed
changes to the solicitation process provisions.
3.3 Change or Modification.
3.3.1 Any change or modification provided by the Owner for this RFP or the documents
included as exhibits to this RFP shall be made by a duly issued Addendum made available to
all firms on the OSU Business and Bid Opportunities website. It is the responsibility of each
Offeror to visit the website and download any addenda. No information received in any
manner different than as described herein shall serve to change the RFP in any way,
regardless of the source of the information.
3.3.2 OSU will not be responsible for any other explanation or interpretation of this RFP or
the documents included as exhibits to this RFP.

RFP No. 2026-021737 - ROV Survey Services: PacWave
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3.4. Appeals.
3.4.1 Appeals related to the OSU solicitation process and award decisions and actions shall
be pursuant to OSU Standards (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts). All written appeals must be delivered to the Chief
Procurement Officer, at the address given in this RFP.
4.0 PUBLIC RECORD
4.1 OSU will retain an electronic copy of this RFP and one electronic copy of each response
received, together with electronic copies of all documents pertaining to the award of a contract.
These documents will be made a part of a file or record, which shall be open to public inspection
after OSU has announced its intent to award a contract. If a response contains any information that
is considered a trade secret under ORS 192.345(2), you must mark each trade secret with the
following legend: "This data constitutes a trade secret under ORS 192.345(2), and shall not be
disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192."
4.2 The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and
the exemption from disclosure applies only "unless the public interest requires disclosure in the
particular instance."
4.2.1 Therefore, non-disclosure of documents or any portion of a document submitted as
part of a Proposal may depend upon official or judicial determination made pursuant to the
Public Records Law.
4.3 In order to facilitate public inspection of the non-confidential portion of the response,
material designated as confidential shall accompany the response, but shall be readily separable
from it. Prices, makes, model or catalog numbers of items offered, scheduled delivery dates, and
terms of payment shall be publicly available regardless of any designation to the contrary. Any
Proposal marked as a trade secret in its entirety may be considered non-responsive and be rejected.
5.0 FORM OF AGREEMENT
A Sample CONSULTANT AGREEMENT is included as an exhibit and contains contract terms and
conditions applicable to the work. The sample contract may contain certain notes or alternative
provisions. Those alternative provisions will be included at the sole discretion of OSU.
6.0 RESERVED OR BUREAU OF LABOR AND INDUSTRIES (BOLI) PREVAILING WAGES
RESERVED
7.0 INSTRUCTIONS TO OFFERORS
7.1 Summary of Work. The Work contemplated in this document shall be for OSU in connection
with the Project described in Section 1.0 of this document.

RFP No. 2026-021737 - ROV Survey Services: PacWave
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7.2 Pre-Proposal Conference.
7.2.1 The non-mandatory Pre-Proposal Conference will be administered virtually via Zoom.
Offerors must contact the Contract Administrator to request virtual Conference access. This
request must occur no later than thirty (30) minutes prior to the meeting time, as stated in
this RFP.
7.2.2 No statement made by any officer, agent, or employee of OSU in relation to the
physical conditions pertaining to the Work site will be binding on OSU, unless included in
writing in the documents included as exhibits to this RFP or an Addendum.
7.2.3 Date and Time of a Pre-Submittal Conference is located on the cover sheet of this
RFP.
7.2.4 Reserved
7.3 Response Submission.
7.3.1 Submit one (1) electronic version via email to be received by the Due Date/Time
listed in this document to bids@oregonstate.edu as stated in this RFP. Electronic versions
must be sized appropriately for transfer (under 10 mb).
7.3.2 All responses must be received by OSU before the Due Date/Time. OSU's official clock
shall prevail in any time conflict. Any response received after the Due Date/Time will be
rejected and will be retained and made part of OSU's archive records in accordance with OSU
Standards.
7.4 Response Submission Requirements.
7.4.1 Your response must be contained in a document not to exceed Twenty (20) single
sided pages including pictures, charts, graphs, tables and text you deem appropriate to be part
of OSU's review of your Proposal. Resumes of key individuals proposed to be involved in this
Project, any manufacturer brochures, and technical specifications are exempted from the page
limit and must be appended to the end of your response. No supplemental information to the
page limit will be allowed. Appended resumes of the proposed key individuals, along with a
Transmittal letter, table of contents, front and back covers, references, exceptions and blank
section dividers will not be counted in the page limit.
7.4.2 Your response must follow the format outlined below and include a
Transmittal/Cover Letter signed by an officer of your firm(s) with the authority to commit the
firm(s) and must also acknowledge receipt of all addenda. Include an email address for
communication purposes.
Any/all exceptions to the Terms and Conditions included in the Sample Contract shall be
clearly identified and appended to the Proposal in order to be considered by OSU during the
negotiation period.

RFP No. 2026-021737 - ROV Survey Services: PacWave
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7.4.4 The electronic response should be should be sized appropriately for electronic
transfer (under 10 MB) and formatted with page size of 8 12 x 11 inches with no fold-outs
(except for any large format documents required by evaluation criteria). The basic text
information of the response should be presented in standard business font size, and
reasonable margins.
7.4.5 OSU may reject any response not in compliance with all applicable OSU solicitation
procedures and requirements, and may cancel this solicitation or reject for good cause, all
Proposals upon a finding by OSU that it is in the public interest to do so.
7.4.6 Note that throughout this procurement process, OSU will not accept responses that
require OSU to pay the cost of production or delivery.
7.4.7 Telephone and facsimile transmitted responses will not be accepted. Proposals
received after the Due Date/Time will not be considered.
7.4.8 Each response shall be emailed to bids@oregonstate.edu. Responses must be
received by the date/time and in the format specified herein. The email line should contain the
Solicitation Number/Name and Firm Name. Only those responses received at this email
address by the Due Date/Time shall be considered responsive. Responses submitted directly to
the Contract Administrator will NOT be considered responsive. It is highly recommended that
the offeror confirms receipt of the email with the Contract Administrator. The Contract
Administrator or designee may open the email to confirm receipt but will NOT verify the
integrity of the attachment(s), answer questions related to the content of the response, or
address the overall responsiveness.
7.5 Acceptance or Rejection of Solicitation Responses by OSU.
7.5.1 The procedures for Contract awards shall be in compliance with the provisions of
OSU standards and policies adopted by OSU.
7.5.2 OSU reserves the right to reject any or all responses and to waive minor informalities in
compliance with the provisions of OSU standards and policies adopted by OSU.
7.5.3 OSU reserves the right, in its sole discretion, to reject any Proposal determined to be
mathematically or materially unbalanced (or both).
7.5.3.1 Mathematically Unbalanced: A Proposal may be considered mathematically
unbalanced if pricing for any portion of the work-including but not limited
to preconstruction services, preliminary services, or other phases-is not fair
or reasonable. Costs should reflect a fair, proportionate, and reasonable
allocation of anticipated profit, overhead, an allowance for contingencies as
necessary, and other indirect costs. Considering the complexity of the
transaction, OSU may use a variety of factors and analytical tools to assess if
a Proposal is unbalanced. For example, a Proposal that is mathematically
unbalanced may significantly overstate or understate costs relative to the
Proposer's reasonable and supportable actual costs; may not reflect

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published or market pricing data; may not fully respond to the specifications;
may stage work in a manner that does not reflect the amount of work
completed; may include work that could result in quality shortfalls; may not
allow for availability of supplies and materials; or other similar factors. Cost
framework and breakdown, including discounts, price model and funding
source, may also be relevant in assessing if a Proposal is mathematically
unbalanced.
7.5.3.2 Materially Unbalanced: A materially unbalanced Proposal refers to pricing
that may appear favorable in part but could result in higher overall costs or
risks to the Owner. This includes Proposals that raise concerns about
whether they will ultimately result in the lowest cost or best value.
7.5.3.3 It is the Proposer's responsibility to provide accurate and supportable cost
and pricing estimates for each deliverable portion of work. Should a
Proposer misrepresent or falsify Proposal estimates-whether to influence
scoring or for any other purpose-, the Proposal may be rejected as non-
responsible. In addition, the Proposer may also be subject to other
consequences in accordance with applicable University ethics and
procurement standards, including but not limited to a finding that the
Proposer does not demonstrate a satisfactory record of integrity which
would be considered in future solicitations or termination of current Owner
contracts.
7.5.3.4 The Owner's determination of whether a Proposal is unbalanced shall be
conclusive for purposes of the procurement evaluation and shall be applied
in accordance with University standards, policies, and applicable law.
7.6 Withdrawal of Solicitation Response.
7.6.1 At any time prior to the Due Date/Time, an Offeror may withdraw its response in
accordance with OSU Standards. This will not preclude the submission of another response by
such Offeror prior to the Due Date/Time.
7.6.2 After the Due Date/Time, Offerors are prohibited from withdrawing their response,
except as provided by OSU Standards.
7.7 Evaluation Process.
The written response to this RFP is the first in a potential two-step process in the selection of a firm
for this Project. The responses to this RFP will be evaluated by a selection committee and each
responsive and responsible proposal will be scored.
If a second step is required in the selection process, the top scoring firms will be invited to advance
to virtual Proprietary Discussions and Presentations/Interviews.
Presentations/Interviews will include a Twenty (20) minute presentation period, immediately
followed by a separate Thirty (30) minute Q&A session.