Relocation Consultant RFP

Agency:	Town of Litchfield
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	484210 - Used Household and Office Goods Moving 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 30, 2026
Due Date:	Apr 30, 2026
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Bantam Falls– Major Renovation

Relocation Consultant RFP Page 1

REQUEST FOR PROPOSAL

FOR

RELOCATION CONSULTANT

Bantam Falls

Bantam, Connecticut

TITLE:

ISSUING ENTITY & ADDRESS:

Bantam Falls Relocation Consultant

Housing Authority of the Town of Litchfield

130 Doyle Road

Bantam, CT 06750

LOCATION OF WORK:

Bantam Falls

130 Doyle Road

Bantam, CT 06750

PERIOD OF CONTRACT:

12 months (+/-)

Please submit proposals by 2:00PM on April 30, 2026. See Section VI and VII for details on submittal

requirements. Proposals must reach the email address below by the deadline stated. The Housing

Authority of the Town of Litchfield is not responsible for any expenses related to the preparation or

presentation of responses to this RFP.

Bantam Falls– Major Renovation

Relocation Consultant RFP Page 2

REQUEST FOR PROPOSAL

FOR

PROFESSIONAL SERVICES

Bantam Falls

Relocation

I. PURPOSE

The Housing Authority of the Town of Litchfield is seeking proposals from qualified firms interested in

providing relocation consulting services for the Bantam Falls development, an elderly/disabled state

housing portfolio property. The firm selected will provide comprehensive relocation consulting services

throughout the planning and construction phases of this project and will prepare and implement a

temporary relocation plan for 36 units included in this development during the major renovation

II. PROFESSIONAL SERVICES REQUESTED

The relocation consultant will plan, coordinate, and implement the on-site and/or off-site relocation and

return of all residents within the Bantam Falls development. The relocation process will take place in

approximately four and a quarter (4.25) Phases in coordination with the general contractor. During

construction, households will be temporarily relocated on or off site with the right to return at

construction completion.

The relocation consultant will be responsible for providing all tools, transportation, and materials used

in performing the tasks under this contract. All relocation work must comply with the Uniform

Relocation Assistance and real Property Acquisition Policies Act of 1970, as amended in 1987 (URA). The

selected firm will be expected to work closely with the Housing Authority and its Consultants to create

and execute the relocation plan.

1. Develop, implement, and oversee the administrative structure, framework, and processes for

the relocation program, including the following aspects:

• Develop a comprehensive master relocation plan and schedule including detailed

relocation policies, procedures, and guidelines for the relocation of residents at

Bantam Falls throughout the construction process.

• Develop program procedures and processes to address logistics of relocation.

• Develop procedures to ensure accurate and appropriate tracking of residents,

including a detailed, comprehensive “From-To” matrix.

• Develop the tools and strategies necessary to communicate the relocation plan to the

residents.

• Coordinate documentation of all relocation activities.

• Participate in meetings with the Housing Authority of the Town of Litchfield as necessary.

2. Bid preparation and execution of contracts.

• Issue a formal Request for Proposal (RFP) to potential movers.

i. Work with the Housing Authority team to ensure RFP meets applicable

restrictions and requirements.

Bantam Falls– Major Renovation

Relocation Consultant RFP Page 3

• Review vendor submissions and provide recommendations to the Housing Authority

based on analysis of costs, warranties, time frame, etc.

3. Manage all facets of the relocation process during the pre, post and construction phases.

4. Perform integration of mover with project team, including the review and coordination of

schedules

5. Supervise the packing, labeling, inventory, and storage process to ensure that

contents are handled appropriately.

6. Monitor the mover to ensure all contractual requirements are met.

7. Work directly with residents to coordinate implementation of relocation plan and ensure

smooth, timely transitions for both moves and uninstall and reinstall televisions and

computers.

8. Identify special needs of tenants; assist with reasonable accommodation to facilitate

relocation process, including accommodation for pets. Provide transportation for any

residents with mobility challenges to temporary unit.

III. PROJECT DESCRIPTION

The current unit mix for the Bantam Falls site includes the following. The project will require relocation of

thirty (30) units as six (6) units have already been renovated.

UNIT SIZES

1 Bedroom

TOTAL UNITS

TOTAL

IV. PROJECT SCHEDULE

This project will follow an aggressive timeline, with CHFA State Sponsored Housing Improvement

Program funds secured and financial closing expected by July 15, 2026.

V. INSURANCE REQUIREMENTS

The following minimum insurance coverage must be met:

• Proposers must be able to provide insurance certificates per the attached

insurance requirements (Exhibit A).

VI. SUBMITTAL

Firms interested in this project must include in their proposal the following items and any other relevant

information that addresses the selection criteria outlined below. Packages should be prepared simply

and economically, providing straightforward, concise descriptions, with an emphasis on completeness

and clarity of content. As such, please adhere to page limitations (pages counted as one- sided):

A. Firm Information (1 page max)

1. Name of company

2. Number of years in business

3. Number of employees

4. Name of key contact at firm (include email address)

B. Team (4 pages max)

1. Names and resumes of key staff.

Bantam Falls– Major Renovation

Relocation Consultant RFP Page 4

2. Statement of Capacity

C. Approach and Response to Scope of Services: Describe your understanding of the work outlined

in this RFP and provide a work plan detailing the approach you would take to complete this

contract. The approach outlined should be consistent with the objectives and requirements set

forth in this RFP as well as strategies and techniques used to deliver and integrate these

services. Including staff availability to development team and residents.

D. Experience (5 pages max)

1. Outline experience planning and implementing on-site and off-site

relocation for housing rehabilitation projects.

a. Describe size/number of units at projects, replacement units available, and

length of relocation per household.

b. Please specify work performed in low income and public housing developments.

c. Describe experience with occupied units’ relocation.

2. Relevant project experience (at least 3 relevant projects within the past five years)

a. Project name and location

b. Brief description

c. Date completed.

d. Total number of units

e. References (contact name, title, company, relation to project, and current phone

number and email). Please verify that any contact information provided is

current.

E. Insurance: Provide a statement of ability to meet the insurance requirements (See Exhibit A).

Bantam Falls– Major Renovation

Relocation Consultant RFP Page 5

F. Fees: Please estimate the following pricing information in the written proposal:

1. Detailed budget, including hourly rates that describes and itemizes all planning,

materials, equipment, and labor costs. The Housing Authority of the Town of Litchfield is

tax-exempt, and it should be noted.

2. Where estimates are not possible, please provide a rate sheet and description of how

the work is to be priced. At a minimum, the fee should be broken down on a per

apartment unit basis.

3. The selected Relocation Specialist shall provide the following relocation services at the

below rates. Please utilize the below to provide the fees and rates.

a. Community Meetings (Plan & Conduct)

/Meeting

b. Generate, Distribute, and Track Notices (Includes hand delivery and certified

mailings)

i. (72) 30-Day Notices

ii. (72) 90-Day Notices

c. Intake Assessment (one on one)

d. Relocation Assistance

(including a household relocation plan)

e. Re-Occupancy Assistance

f. Final Report and transfer or records

TOTAL

$___________________

The selected Relocation Specialist will be required to provide moving services. Compensation for

all procurement actions will be on a per unit basis. Provide moving costs per unit.

1) 1-Bedroom Unit

$___________________________

The selected Relocation Specialist shall provide additional services at the below rates if

requested/required.

2) Additional Relocation services

$ / Hour

The Undersigned agree to hold their offer for 90 days from the date of the RFP opening.

Signed by:

Print Name:

Title:

Company Name:

___________________________________________________________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Relocation Consultant RFP

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