Rehabilitation of the Fair Store Glass Sidewalks at 37 Main Street in Bisbee, AZ

NOTICE OF SOLICITATION
UNIFORM INSTRUCTIONS FOR BIDDERS
CITY OF BISBEE
Rehabilitation of the Fair Store Glass Sidewalks at 37 Main Street in
Bisbee, AZ
1. Introduction
The City of Bisbee is seeking sealed bids ("Bids") in the manner specified herein from qualified
vendors ("Vendor") capable of providing the following goods and/or services:
The City of Bisbee is accepting sealed bids for the rehabilitation of the Glass
Sidewalks in Old Bisbee located at 37 Main Street, Bisbee, AZ.
2. SCHEDULE OF EVENTS
Mandatory Field-Meeting: February 17, at 1:00 PM
There will be an opportunity
To get a better understanding
Of the project with a tour. @ 37 Main Street
Submittal Due Date: March 4th, 2026
3:00 p.m. (Arizona, MST)
Submittal Location: City Clerk, City of Bisbee
118 Arizona St.
Bisbee, AZ 85603
Inquiries may be directed to: City of Bisbee Public Works
118 Arizona St.
Bisbee, AZ 85603
Attn: Logan Dodd
(520) 255-4436
ldodd@bisbeeaz.gov
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3. Nature of the Purchase
The specifications and descriptions of the work and/or materials required are described in the
attached "Specifications, Scope of Work or Requirements" that accompanies this Notice.
4. Preparation of Bid
4.1 It is the responsibility of the Bidding Contractor to examine the entirety of this
Notice of Solicitation and to seek clarification of any requirement that may not be clear. This
Notice of Solicitation includes the City of Bisbee's standard Purchase Contract, which the
successful bidder will be required to execute.
4.2 Prices shall be submitted on a detailed per unit basis for materials, by line item,
when applicable. The prices offered should include applicable state and local taxes. The City will
reimburse the construction contractor for applicable transaction or sales taxes, provided that they
are separately identified in any invoice. The construction contractor will be responsible for the
payment of all applicable taxes.
4.3 Prices shall be submitted and categorized per-unit and include all construction tasks
including shop drawings and tests if required.
4.4 Any exceptions that are included with the Bid shall be submitted in a clearly
identified separate statement by which the construction contractor specifically identifies the
precise terms to which any exception is made and describes any alternative offer, if applicable.
Any exception that is not clearly identified will be without force and effect. An attached preprinted
form of contract or the construction contractor's standard terms will not be considered to be a
specific statement of exception.
5. Submission of the Bid
5.1 Three copies of the Sealed Bids must be in the actual possession of the City
Clerk on or prior to the exact time and date indicated in the Schedule of Events. Late Bids will
not be considered.
5.2 Sealed Bids must be submitted in a sealed envelope or container with the
following information clearly indicated on the outside:
a. Name of the Solicitation, as indicated by the City.
b. Name and address of the construction contractor and ROC number.
5.3 Bids shall be submitted in writing, by a paper document that is printed, typed or in
ink. Bids submitted directly to the City by electronic means, by facsimile, electronic mail, or
otherwise, shall not be accepted. Any substitute for any document forms provided with this Notice
of Solicitation must be legible and must contain the same information requested by any such form.
5.4 Bids may be withdrawn upon the submission of written, signed request submitted
by the construction contractor prior to the due date and time. Bids may not be amended or
withdrawn after the due date and time.
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6. Award of the Contract
6.1 The City reserves the right to waive any immaterial defect or informality in a Bid;
to reject any or all Bids or portions thereof; to reissue this Notice of Solicitation; and to accept a
Bid on a partial basis, if in the best interests of the City.
6.2 Unless otherwise stated, the Contract will be awarded to the lowest responsive,
responsible bidder who has demonstrated the ability to perform as required. Factors that will be
considered in making this award include technical capability of the Vendor, performance history,
demonstrated availability of the necessary people and equipment, price and timeliness of the
performance.
7. Certification
7.1 By signing and submitting a Bid, the construction contractor certifies that the Bid
did not involve any collusion or other anti-competitive practice; that the Vendor will not
discriminate against any employee, applicant, or customer in violation of applicable state and
federal law; and that the Vendor has not given, offered to give and will not give any economic
opportunity, future employment, gift, loan, gratuity, trip, favor or discount to any City employee
or official in connection with the Bid.
7.2 The construction contractor further certifies that the individual signing the Bid has
the authority to make a binding legal commitment on behalf of the Vendor to perform and deliver
everything that is required in connection with the Bid. Unless otherwise stated herein, the Bid shall
be effective for a period of thirty (30) days.
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BID
TO THE CITY OF BISBEE:
The undersigned hereby offers the following Bid and agrees to furnish the materials and/ or
services requested in compliance with all of the terms, conditions, specifications, and other
descriptions of the work associated with this Notice of Solicitation. The construction contractor
certifies that he or she has read, understands and will fully and faithfully comply with the Notice
of Solicitation, its attachments and any referenced documents. The construction contractor also
certifies that the prices offered were independently developed without consultation with any of the
other bids or potential bidders.
Authorized Signature Date
Printed Name and Title
Company Name
Address
City, State and Zip Code
Telephone Number(s)
Company's Fax Number
Email Address
[ATTACH BID TO THIS PAGE]
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ACCEPTANCE OF BID
NOTICE OF AWARD
The Bid is hereby accepted by the City of Bisbee. This document shall also constitute notice of
award of the Contract to the construction contractor.
The construction contractor is bound to provide the materials and/or services identified in the Bid,
subject to all terms, conditions, specifications, amendments, and other requirements set forth in
this Notice of Solicitation and the Contract.
The Vendor shall not commence any billable work or provide any materials or services under this
document until the construction contractor and the City execute the Contract and the Vendor
receives a formal notice to proceed from the City of Bisbee.
City of Bisbee
By Date:
Its:
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SPECIFICATIONS, SCOPE OF WORK, OR
REQUIREMENTS
MATERIAL AND LABOR FOR SIDEWALK STABILIZATION AND RESTORATION
This restoration project aims to preserve and stabilize a deteriorating glass sidewalk that projects light into the basement of
The historic Fair Store (now The Bisbee Restoration and Mining Museum). This is a main pedestrian thoroughfare, on
Tombstone Canyon, in Bisbee's prime downtown area and tourist destination.
The scope of work shall include but not be limited to the following: Provide all labor, materials, equipment, and supplies to
perform the repairs detailed on the plans, including excavation and removal of debris, and construction based on the
provided documents.
A mandatory pre-bid conference may be scheduled at the project site; 37 Main Street, Bisbee, AZ. This meeting will allow
contractors to discuss the project scope and to resolve any questions.
This project not only ensures the preservation of the historic features but also contributes to the overall
stability and safety of the surrounding buildings. The beams holding up the sidewalk have started to fail
from spalling concrete due to rusting rebar inside of them. The beams must be repaired or replaced.
The sidewalk panels will be trimmed, removing deteriorated portions, and galvanized steel frames will
be made to secure the panels. New concrete walls will be made to replace the failed beams. Then the
panels will be set back into place and a new sidewalk poured back into place.
In accordance with the terms and conditions listed below, the Contractor shall:
Install materials as specified in the architect and engineer's drawings.
Handle materials as specified in the architect and engineer's drawings.
Remove existing materials or elements per the approved plans.
Apply treatments or materials as shown in the drawings.
Testing for continuity (Quality Control)
Touch-up areas identified by the architect.
Prepare areas for treatment, installation, or inspection, following the restoration plans.
Sidewalk Stabilization and Restoration: The priority of this scope is to stabilize and restore
the historically significant glass-prism and concrete sidewalk panels. The sidewalk and
portion of basement under the sidewalk is on city property, as such the engineering fees and
restoration work must be coordinated and funded by the City of Bisbee with guidance from
the Architect and oversight from the State Historic Preservation Office. The beams holding
up the sidewalk have started to fail from spalling concrete due to rusting rebar inside of
them. The beams must be cut away and new CMU foundations and concrete CMU walls be
placed under them prior to any repair / replacement. (See exhibit documents for details)
Scope of Work
* The scope of this project is limited to just the sidewalk portion that is directly in
front of 37 Main St, which is owned by the City of Bisbee. The project goal is to
stabilize the crumbling sidewalk and restore the portions of historic glass sidewalk
that remain. The pre-cast sidewalk panels must be carefully removed, cut, and set
into steel frames according to the architectural detail drawings provided.
* The contractor will use the architect and engineer's drawings, directives, and specifications
of the details to conduct this work.
* A City representative or appointee will serve as project lead and main point of contact with
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the selected contractor and will work with the city public works director and staff in
answering questions and resolving any design and construction issues that may come up.
* The plans and construction techniques shall follow federal historic preservation guidelines.
* The architect shall assist the contractor in deciphering the restoration plans per those
preservation guidelines, project design goals, shop drawing approvals, and construction
quality approvals. The contractor, the City, and Architect will discuss and agree on certain
milestones throughout the project for the architect to inspect progress and recommend
approval for the contractor's work.
* A representative from the City with the guidance of the architect will answer all of the
contractor's questions that relate to the construction and detailing goals.
* The contractor shall provide the architect and the City of Bisbee shop drawings for approval
for detailed steel work or any other appropriate scope of work.
* This project will require coordination and communication with the Bisbee Restoration
Museum for access to the area underneath the sidewalk and protection from dust and debris.
Delivery of work
It is understood that except as otherwise specifically stated in the contract, the vendor shall provide and pay for all
materials, labor, tools, equipment, and transportation of every nature and all other services and facilities of every
nature whatsoever, necessary to execute, complete and deliver the work within the specified time. Permits and licenses
(including the City of Bisbee) necessary for the execution of work shall be secured by the vendor but no fees will be
charged to the vendor. All supplies and material shall be new. Any work necessary to be performed after regular
working hours, such as work performed on Sundays or legal holidays shall be performed without additional expense
to the City of Bisbee.
I. Demolition
* Disposal and dismantling of construction debris is the responsibility of the vendor.
* Vendor will oversee the transportation of materials and labor force to and from the job site, cleaning areas in
premises where work was performed, removal of all materials, leftovers, and garbage from premises.
II. Installation of Materials
* All materials and construction practices shall comply with manufactures' guidelines in accordance with the
Uniform Standard Specifications and Details for Public Works Construction Sponsored and Distributed by the
Maricopa Association of Governments.
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TECHNICAL SPECIFICATIONS
1.01 INTRODUCTION
All equipment and facilities shall be provided, installed, and constructed by the Contractor to
provide the Owner with complete, ready to use facilities. Contractor shall provide Owner with all
written equipment warranties. All necessary materials and work required to accomplish this are the
responsibility of the Contractor alone, whether or not specifically indicated on the drawings or stated
in the specifications.
1.02 LOCATION
The work to be constructed is to be located in the basement of 37 Main Street, Bisbee, AZ and city-
owned sidewalk directly in front.
1.03 UTILITY OBSTRUCTIONS
A. The Contractor, as required by law, shall call blue stake (1-800-782-5348) for the locations of
all underground utilities two days before the start of work. The Contractor shall verify whether
known utility companies providing service in the area participate in blue stake and shall directly
contact non-participating utility companies to complete his/her utility investigation. The
contractor is responsible for determining in advance of his construction operations the location of
all overhead and underground utilities (gas, telephone, electrical, water, sewer, etc.), that may
interfere with the Contractor's construction operations. The Contractor is responsible for
coordinating with the approximate utility company to remove or relocate utility obstructions.
Any utility relocations or adjustments necessary for completion of the work shall be relocated or
adjusted by the Contractor, or the Contractor shall be responsible for arrangement and/or
relocation of conflicting utilities by other agencies. Such work is considered incidental to the
contract, and no additional compensation will be provided.
B. Additional pavement removal and replacement required to relocate utility lines will be incidental
to all other contract items and no reimbursement shall be made to the Contractor for this work, if
required.
1.04 CONTRACTOR'S USE OF PREMISES
104.1 Available Sites
A. The Contractor shall not utilize any land not indicated as being available without the written
approval of the land owner.
B. The Contractor shall obtain all necessary City of Bisbee right-of-way use permits, and shall
follow all requirements and provide traffic control during construction activity within the public
right-of-way, as per the permit issued by the entity of Jurisdiction.
C. The Contractor is obligated through this contract to conduct work so as to not unnecessarily
impede any work being done by others on or adjacent to the site.
D. The contractor shall provide steel plates to serve as a sidewalk over the finished CMU walls if
there is a weeks long or more delay in the installation of the newly preserved sidewalk panels
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and sidewalk surface. Contractor to shall coordinate with the Public Works Director or
assignee on scheduling and traffic plans.
1.05 ACCESS TO CONSTRUCTION SITES
The Contractor shall investigate access to the job site(s). The Engineer suggests a field visit to the
job site to verify access to equipment and the need to maintain public access at all times including
vehicular and pedestrian.
1.06 PROTECTION AND RESTORATION
A. All existing features and improvements shall be restored by the Contractor equivalent to the
condition existing prior to construction, at no additional cost to the Owner.
B. Trees within construction areas shall be preserved to the maximum extent practical, unless
specifically indicated on the plans or directed by the Engineer or Owner to be removed or altered.
C. Contractors shall reinstall all fences and restore private property removed during construction
back to its original condition. It will be the Contractor's responsibility to keep all livestock in
boundaries of removed fence during period of construction.
D. The Contractor shall be responsible for all damage done to persons or property directly or
indirectly caused by his operations.
1.07 SPECIAL CONSTRUCTION METHODS
If special and had construction methods are required to remain within the available, easements
such methods shall be used by the Contractor at no additional cost to the Owner.
1.08 PUBLIC RELATIONS
1.08.1 COMMUNICATIONS
The Contractor shall communicate any complaints about dust or noise, etc. to the Owner on the day
the complaint is received. Additionally, the Contractor shall make every effort to work with citizens
and utility companies to minimize inconvenience to the public.
1.08.2 NOISE
The Contractor shall make every reasonable effort to keep construction noise to a minimum and must
follow the standards outlined in the City Code section 10.1.8 regarding nuisance which allows
construction, repair, remodeling, demolition, or drilling between 6:00 a.m. through 8:00 p.m. Mondays
through Fridays.
1.09 DUST CONTROL
The Contractor shall prevent any dust nuisance due to his construction operations. Payment for dust
control will not be made. Dust control is considered to be incidental, and no additional compensation
will be permitted.
It is recommended that the following preventative and mitigating measures be taken to minimize the
possible particulate pollution problem:
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109.1 Site Preparation
-When brooming surface and patching prior to resurfacing.
-Minimize land disturbance.
-Use watering trucks to minimize dust.
-Use windbreaks to prevent accidental dust pollution.
109.2 Construction Phase:
-Cover trucks when transferring materials.
-Minimize unnecessary vehicular and machinery activities; and
109.2 Completion Phase
-Remove unused materials.
-Remove dirt reinstall any signs.
1.10 SUPERVISION
The Contractor will initiate, supervise and direct all work. The Contractor
will be solely responsible for the means, methods, techniques and procedures of
construction. The Contractor shall have an English speaking superintendent on the job at
all hours, when construction is in progress.
1.11 WORKING HOURS
Normal working hours shall be from 6:00 a.m. to 6:00 p.m. Monday through Saturday,
unless requirements for a specific operation dictate otherwise.
1.12 CLEAN-UP
The Contractor shall execute daily clean-up to keep the project site and adjacent properties free from
accumulations of waste materials, rubbish, and windblown debris resulting from construction
operations, as well as provided on-site containers for the collection of waste materials, debris, and
rubbish. Waste materials, debris and rubbish shall be removed and disposed of at an approved
disposal area.
Upon completion and before making application for acceptance of the work, the Contractor is
required to completely clean the site as directed by the Owner and no additional compensation will
be permitted. Final acceptance of the work will not be made until the Contractor has complied to the
satisfaction of the Owner with this provision.
Payment for clean-up will not be made. Clean-up is considered to be incidental and no additional
compensation shall be permitted.
1.13 MAINTENANCE AND PROTECTION OF TRAFFIC
The Contractor shall provide all signing and personnel necessary for the maintenance and protection
of the traveling public and shall be responsible for all traffic control for the duration of this project,
in accordance with the requirements of the Owner and/or MAG Specifications, as applicable. The
Contractor shall be responsible for compliance with the Manual on Uniform Traffic Control
Devices (MUTCD), 2023 Edition and the Arizona Supplement to the MUTCD, 2023 Edition, in
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