Rehabilitate Runway 17-35, Improve Runway Safety Area, And Remove Connector Taxiway

CONTRACT DOCUMENTS SECTION A
NOTICE TO CONTRACTORS
REHABILITATE RUNWAY 17-35, IMPROVE RUNWAY SAFETY AREA, AND
REMOVE CONNECTOR TAXIWAY
BRUCE CAMPBELL FIELD
The City of Madison is requesting sealed bids for construction. All bids shall be clearly marked
"Rehabilitate Runway 17-35, Improve Runway Safety Area, And Remove Connector Taxiway" May 27,
2026 on the outside of the envelope.
Bids may be submitted to the attention of Ruth Gibbons at Madison City Hall, 120 Montgomery Street,
Madison, MS 39110, until 1:00 PM local time on Wednesday, May 27, 2026, or electronically via Central
Bidding at https://www.centralbidding.com/ until 1:00 PM local time on Wednesday, May 27, 2026.
All bids will be publicly opened at 1:30 PM local time on Wednesday, May 27, 2026, at the Denson
Robinson Public Services Complex, 1239 Highway 51, Madison, MS 39110.
Any bids received after the specified times will not be considered. The City of Madison reserves the right
to reject any and all bids.
The work is generally described as follows:
Rehabilitation of Runway 17-35 and taxiway connectors, RSA grading improvements,
and taxiway connector removal. This includes all pavement rehabilitation, runway
widening, grading operations, modifications to electrical systems, installation of
pavement markings, grooving, and related incidental items.
The total contract time for the project is 180 consecutive calendar days, with additional requirements for
accelerated construction during certain phases of work. The Contractor shall commence construction
(Phases 1, 2, & 3) within 120 days of the Notice to Proceed, and shall complete all work (Phases 1, 2, &
3) within 60 consecutive calendar days after the construction commencement date. Liquidated damages
may be assessed by phase for failure to complete phased work in the times shown in the contract
documents.
A pre-bid conference is planned for this project on May 12, 2026 at 1:00 PM in the Conference Room at
Madison Air Center, 7450 Old Canton Road, Madison, MS 39110. It is strongly recommended that
prospective bidders attend the pre-bid conference.
Any questions that bidders might have should be directed to the following:
Neel-Schaffer, Inc., 215 Waterford Square, Madison, MS 39157, 601-941-1926 (phone), 601-
948-3178 (fax) to the attention of Tom Henderson.
Neel-Schaffer, Inc. A - 1 Bruce Campbell Field

CONTRACT DOCUMENTS SECTION A
NOTICE TO CONTRACTORS
Hand Delivery Address: Mailing Address: Electronic Delivery:
Until: 1:00 PM Ruth Gibbons www.centralbidding.com
Wednesday, May 27, 2026 City of Madison Until 1:00 PM
Ruth Gibbons P.O. Box 40 Wednesday, May 27, 2026
120 Montgomery Street Madison, MS 39130-0040
Madison, MS 39110
Opened 1:30 PM
Wednesday, May 27, 2026
Nathan Hanson, City Clerk
Denson Robinson Public Services Complex
1239 Highway 51
Madison, MS 39110
Bid documents are being made available via digital file through Central Bidding. Plan holders are
required to register for an account at www.centralbidding.com to view Bid Documents. All plan holders
are required to have a valid email address for log-in or registration. Bid documents are nonrefundable and
must be purchased through the website. Questions regarding website registration, electronic bidding and
online orders please contact Central Bidding at 225-810-4814.
Bidders must be qualified under Mississippi Law and show a current Certificate of Responsibility issued
by the Mississippi Board of Public Contractors establishing classification as to the value and type of
construction work on which he is authorized to bid.
The Contract Documents (drawings, specifications, proposal forms, general conditions, etc.) may be
examined at the following locations:
FAA, Airports District Office, 10 Canebrake Blvd. Suite 100 Flowood, MS 39232
Office of Aeronautics, Mississippi Department of Transportation, 401 North West Street,
Jackson, Mississippi 39201
Neel-Schaffer, Inc., 215 Waterford Square, Madison, Mississippi 39110
ABC Plan Room, 5165 Old Brandon Road, Pearl, MS 39208
AGC Plan Room, 2093 Lakeland Dr., Jackson MS 39216
Bidders attention is invited to the Instructions to Bidders relative to pre-award, equal employment
opportunity requirements, and non-segregated facilities.
Bids must be submitted on the standard form of bid proposal and must include a Bid Bond in the amount
of 5% of the Bid. The successful bidder will be required to execute the standard form of Contract and
Neel-Schaffer, Inc. A - 2 Bruce Campbell Field

CONTRACT DOCUMENTS SECTION A
NOTICE TO CONTRACTORS
Agreement, together with a 100% Performance Bond and a 100% Payment Bond, within 10 days after
formal award of the contract.
The bidder shall guarantee to hold his bid good and may not withdraw his bid for a period of 90 calendar
days after the scheduled closing time for receiving bids.
This project is subject to the requirements of the Davis-Bacon Act, as amended. The Contractor is
required to comply with wage and labor provisions and to pay minimum wages in accordance with the
schedule of wage rates established by the United States Department of Labor.
This project is subject to the requirements of 49 CFR Part 26 Disadvantaged Business Enterprise
Participation. The owner has established a contract goal of 0 percent participation for small business
concerns owned and controlled by qualified disadvantaged business enterprises (DBE). The bidder shall
make and document good faith efforts, as defined in Appendix A of 49 CFR Part 26, to meet the
established goal.
Award of contract is also subject to the following Federal provisions:
Executive Order 11246 and DOL Regulation 41 CFR Part 60 - Affirmative Action to Ensure
Equal Employment Opportunity
DOL Regulation 29 CFR Part 5 - Davis-Bacon Act DOT Regulation 49 CFR Part 29 -
Governmentwide Debarment and Suspension and Governmentwide Requirements for Drug-free
Workplace
DOT Regulation 49 CFR Part 30 - Denial of Public Works Contracts to Suppliers of Goods and
Services of Countries that Deny Procurement Market Access to U.S. Contractors (Foreign Trade
Restriction).
TITLE 49 United States Code, CHAPTER 501 - Buy American Preferences
MDOT Title VI Non-Discrimination Agreement
The award, if made, will be made to the party submitting the bid deemed most favorable to City of
Madison at the time the conditions are stipulated. The City of Madison reserves the right to reject any
and all bids and to waive any informalities or irregularities in the bids received.
BY: Nathan Hanson
City Clerk
FOR: City of Madison, Mississippi
ADVERTISING DATES: April 27, 2026
May 4, 2026
Neel-Schaffer, Inc. A - 3 Bruce Campbell Field

CONTRACT DOCUMENTS SECTION A
NOTICE TO CONTRACTORS
THIS PAGE INTENTIONALLY LEFT BLANK
Neel-Schaffer, Inc. A - 4 Bruce Campbell Field