Regional Recreation Facility: Feasibility Assessment

The City of Lacombe, in partnership with Lacombe County and the Town of Blackfalds, invites proposals from qualified multidisciplinary consulting teams to complete a Regional Recreation Facility Feasibility Assessment. The successful consultant will develop a Council-ready business case evaluating the feasibility of a shared regional recreation facility, including facility amenities, regional location screening, capital and operating financial analysis, governance and cost-sharing models, and a final go/no-go recommendation. This opportunity is intended for firms with expertise in municipal recreation planning, public-sector facilitation, financial modelling, governance, and intermunicipal collaboration.
The scope of work includes seven project phases: (1) initiation and decision framework development; (2) background review and validation of existing recreation plans and supporting data; (3) facility program development and preliminary option evaluation; (4) regional location screening; (5) financial analysis, including Class D capital cost estimates and 25-year operating projections; (6) governance and cost-sharing analysis; and (7) preparation of final reports, Council presentations, and a public-facing summary. The consultant will facilitate structured decision-making through a series of Steering Committee decision gates and Council presentations throughout the project. Refer to Sections 3 and 4 for the detailed scope of work and project methodology.
Proponents are encouraged to propose the methodology they believe will best achieve the required outcomes within the available project budget and may identify optional services separately from the fixed-fee assignment. Proposal submissions must comply with the requirements outlined in Sections 6 and 7, including submission in PDF format, mandatory appendices, fixed-fee pricing, and electronic submission before the closing date and time. Evaluation criteria are provided in Section 8.

•        This is a fixed-fee assignment with an anticipated project budget of $180,000–$200,000 CAD (excluding GST).
•        Proponents should demonstrate experience with municipal recreation facility planning, multi-municipal governance, financial analysis, and public-sector facilitation.
•        Optional services may be proposed separately and clearly identified.
•        Proposals must be submitted electronically in PDF format and include all mandatory appendices identified in the RFP.
•        Shortlisted proponents may be required to participate in a mandatory interview.

•        Proposals must be submitted electronically in PDF format by email to the City Contact identified on the cover page of the RFP before the Closing Date and Time.
•        Email submissions must not exceed 150 MB. Zip files will not be accepted.
•        Proponents are responsible for obtaining confirmation that their Proposal has been received by the City.
•        Proposals must be signed by an individual authorized to bind the Proponent and include all mandatory submission requirements, including:
o        Appendix A – Conduct Declaration Form
o        Appendix B – Fee Breakdown
o        Appendix C – Reference Contacts
o        Appendix E – Resumes
o        Appendix G – Schedule of Work (Gantt Chart)
•        Proposals must include a fixed fee (excluding GST) and clearly identify any assumptions, exclusions, and optional services.
•        The Proposal must not exceed 20 pages, excluding the cover page, table of contents, completed forms, fee breakdown, resumes, reference contacts, and project schedule.
•        Proponents should review Sections 6 (Proposal Requirements) and 7 (Submissions) of the RFP for complete submission instructions.

Questions must be submitted in writing by 2:00 PM MST on August 26, 2026 to the designated RFP Contact through the contact information provided in this posting.

No bid security is required for this procurement.