Refuse Collection Bid No. 3221

EAST ORANGE BOARD OF EDUCATION
EAST ORANGE, NEW JERSEY 07017
GOODS AND SERVICES
Bid Specifications
&
General Requirements
REFUSE COLLECTION SERVICES
Bid No. 3221
Bid Opening Date
Tuesday, June 23, 2026
Bid Opening Time
10:30am
Rochelle Gabriel
Qualified Purchasing Agent
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EAST ORANGE BOARD OF EDUCATION
REQUEST FOR BIDS
Bid Advertisement
The East Orange Board of Education in East Orange, New Jersey, hereby advertises for competitive
bids in accordance with N.J.S.A. 18A:18A-21(a) (b).
Bid No. 3221 - Refuse Collection Services
All necessary bid specifications and bid forms may be secured upon email request to attention:
Rochelle Gabriel - Qualified Purchasing Agent
East Orange Board of Education
199 4th Avenue
EAST ORANGE, New Jersey 07017
Email: rochelle.gabriel@eastorange.k12.nj.us
Or Online at:
https://www.eastorange.k12.nj.us/apps/pages/index.jsp?uREC_ID=2204231&type=d&pREC_ID=2425916
Bids must be sealed and delivered to the Office of the School Business Administrator/Board Secretary of East
Orange Board of Education on or before date and time indicated below. The envelope to bear the following
information:
Title: Refuse Collection Services for the East Orange Board of Education
Bid No.: 3221
Name and Address of the Bidder
Date: Tuesday, June 23, 2026
Time: 10:30 a.m.
Location of Bid Opening:
EAST ORANGE BOARD OF EDUCATION
Conference Room A
199 4th Avenue
EAST ORANGE, New Jersey 07017
The bid opening process will begin promptly at 10:30 a.m. No bids shall be received after the time
designated in the advertisement, (N.J.S.A. 18A:18A-21(b)). It is recommended that each response be hand
delivered to the Qualified Purchasing Agent. The Qualified Purchasing Agent assumes no responsibility for
delays in any form of carrier, regular mail or delivery service.
The School District does not accept electronic (e-mail) submission of bids.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.17:27-1 et
seq.
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Each bid shall be accompanied by a bid bond, cashier's check or certified check made payable to the East
Orange Board of Education, for ten percent (10%) of the amount of the total bid, however, not to exceed
$20,000.
Corporate bidders are required by law (Chapter 33, Laws of 1977) to submit a list of names and addresses of
all stockholders owning 10% or more of their stock.
A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be filed with the bid. The
bid package will also include other documents that must be completed and returned with the bid. Failure to
comply with Instructions to Bidders and to complete and submit all required forms, may be cause for
disqualification and rejection of the bid.
The School District reserves the right to reject any or all bids pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y),
18A:18A-4(a), 18A:18A-22, and to waive any informalities.
Rochelle Gabriel
Qualified Purchasing Agent
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ETHICS IN PURCHASING
Statement to Vendors
BOARD OF EDUCATION RESPONSIBILITY
Recommendation of Purchases
The Board of Education desires to have all Board employees and officials practice exemplary
ethical behavior in the procurement of goods, materials, supplies, and services.
School officials and employees who recommend purchases shall not extend any favoritism to
any vendor. Each recommended purchase should be based upon the quality of the items,
service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1
et seq.
Solicitation/Receipt of Gifts - Prohibited
School officials and employees are prohibited from soliciting and receiving funds, gifts,
materials, goods, services, favors, and any other items of value from vendors doing business
with the Board of Education or anyone proposing to do business with the Board.
VENDOR RESPONSIBILITY
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the Board of Education shall
neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation,
nor offer any gift, gratuity, or other things of value of any kind to any official or employee of the
Board or any member of the official's or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of
the Board, in any manner which might tend to impair the objectivity or independence of
judgment of said official or employee.
VENDOR CERTIFICATION
Vendors or potential vendors will be asked to certify that no official or employee of the Board
of Education or immediate family members are directly or indirectly interested in this request
or have any interest in any portions of profits thereof. The vendor participating in this request
must be an independent vendor and not an official or employee of the Board of Education.
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EAST ORANGE BOARD OF EDUCATION
ADVISORY INFORMATION FOR BIDDERS
PROMPTNESS OF BID SUBMITTAL
It is the bidder's responsibility to ensure that their bid is presented in a sealed envelope to the
Office of the Qualified Purchasing Agent before the advertised bid date and time. The
advertised bid date and time for this bid is on Tuesday, June 23, 2026 @ 10:30 a.m. No bids
shall be received after the time designated in the bid advertisement. No extensions or
exceptions will be made. The Business Office is open Monday through Friday from 8:00 am -
4:00 pm, according to the school calendar, and 8:00 am - 3:00 pm during the summer. Access
to the Business Office may be delayed because of security clearance and/or the slowness of the
elevator to the third floor of the Administration Building. Bidders may also submit bids to the
Qualified Purchasing Agent at the bid opening meeting held in the Board of Education Meeting
Room prior to the advertised bid opening date and time. Once again, bids will not be received
after the time designated in the advertisement.
PARKING
Parking in the vicinity of the East Orange Board of Education Administration Building is at a
premium. Allow enough time to locate a parking space. Be prepared to park two or three
blocks from the Board Offices.
Heavy traffic hours by the East Orange Board Office on school days are from 7:00 a.m. to 8:30
a.m. and between 1:40 p.m. and 3:10 p.m. Be aware of parking signs as you may receive a
parking ticket or have your vehicle towed.
MAIL
Mail is brought to the East Orange Board Office in mailbags at approximately 10:00 a.m. each
day. It is then sorted within the district system by departments. The Business Office routinely
receives its mail at approximately 11:30 a.m.
UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type usually begin at 10:00 a.m. These items are brought only to the
receptionist at the main building entrance. The receptionist then calls the various departments
with a request to pick up their items. There may be some delay in getting bids to the Business
Office on the top floor because of security clearance and/or the elevator's slowness to the
Administration Building's Third Floor.
HAND DELIVER BIDS - SUGGESTED PRACTICE
Considering the aforementioned items, the Board suggests that bidders arrange to hand-deliver
their bid to the Office of the School Business Administrator before the advertised date and
time. Please understand that bids arriving after the advertised bid date and time for any reason
cannot be accepted, opened, or considered.
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EAST ORANGE BOARD OF EDUCATION
BID DOCUMENT CHECKLIST
A. Documents to be Returned with Bid
1. Acknowledgement of Addenda
2. Affirmative Action Questionnaire or Certificate of Employee Information Report
3. Assurance of Compliance Statement
4. Bid Guarantee (Bid Bond, Cashier's Check, or Certified Check)
5. Bid Proposal Form
6. Chapter 271 Political Contribution Disclosure Form
7. Contractor/Vendor Questionnaire / Certification
8. Non-Collusion Affidavit
9. Statement of Ownership
The documents listed above, when required, are to be submitted with the bid package. Failure to
submit them may be cause for disqualification for being non-responsive pursuant to N.J.S.A.
18A:18A-2(y).
B. Reminder Checklist
As a courtesy, the Office of the Qualified Purchasing Agent has prepared this reminder checklist for
items pertaining to this bid. The checklist is not considered to be all-inclusive. Bidders are to read
and become familiar with all instructions outlined in the bid package.
Item Yes No
1. Have you verified your pricing to ensure accuracy?
2. Have you answered questions fully and accurately?
3. Have you signed all your documents (blue ink)? Facsimile, rubber-stamped,
electronic, or digital signatures are not acceptable.
4. Have you prepared all documents for submission?
5. Did you make a copy of the bid package for your records?
6. Did you submit a Bid Guarantee? (Only if required)
Did you submit a Consent of Surety? (Only if required)
7. Did you correctly address the envelope?
8. Have you allowed ample time for the bid to reach the Business Office?
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EAST ORANGE BOARD OF EDUCATION
GENERAL
SPECIFICATIONS
Rochelle Gabriel
Qualified Purchasing Agent
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EAST ORANGE BOARD OF EDUCATION
Refuse Collection Services
INSTRUCTIONS TO BIDDERS
BIDS ARE TO BE SUBMITTED TO: Rochelle Gabriel
Qualified Purchasing Agent
East Orange Board of Education
199 4th Ave
East Orange, New Jersey 07017
BY: 10:30 a.m. PREVAILING TIME ON: Tuesday, June 23, 2026
Bids may be submitted by mail, delivery service, or in person. Bids are to be submitted in a
sealed envelope and the envelopes will be unsealed and the contents announced at the bid
opening meeting.
Bids must be placed in a sealed envelope or package clearly marked with the Title of the Bid on
the front.
Title: Refuse Collection Services
Bid Number: 3221
Name and Address of the Bidder
Bid Opening Date: Tuesday, June 23, 2026
Bid Opening Time: 10:30 a.m.
Failure to properly label the bid envelope may lead to the rejection of the bid.
BID OPENING MEETING
All bids will be publicly received and unsealed by the Qualified Purchasing Agent in the East
Orange Board of Education, 199 4th Ave, EAST ORANGE, New Jersey 07017, and read beginning
at 10:30 a.m. on Tuesday, June 23, 2026. Bidders and/or their authorized agents, and the
general public are invited to be present at the bid opening. Each bidder is responsible for
ensuring that their bid is complete and presented to the School Business Administrator before
the advertised bid date and time. No bids shall be received or accepted by the Board of
Education after the advertised bid date and time. (N.J.S.A. 18A:18A:21(b))
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1. AFFIRMATIVE ACTION REQUIREMENTS
Each company shall submit to the Board of Education, after notification of award, but prior to
execution of a goods and services contract, one of the following three documents:
* Letter of Federal Affirmative Action Plan Approval;
* Certificate of Employee Information Report; or
* The successful bidder (respondent) shall complete an Employee Information Report,
Form AA-302, and submit it to the Division of Purchase and Property Contract
Compliance and Audit Unit with a check or money order for $150.00 made payable to
the Treasurer, State of NJ and forward a copy of the form and check/money order to the
Board. Upon submission and review by the Division, the Report shall constitute evidence
of compliance with the regulations.
Please note: A completed and signed Affirmative Action Questionnaire is requested with the
submission of the bid/proposal. However, the Board will accept, in place of the Questionnaire,
Affirmative Action Evidence in the form of a current Certificate of Employee Information Report
submitted with the bid/proposal.
If awarded a contract, your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et seq., and the terms and conditions of the
Mandatory Equal Employment Opportunity Language-Exhibit A.
Sample Certificate of Employee Information Report
All respondents are urged to submit a copy of their firm's Certificate of Employee Information
Report with their response. Failure to submit the Certificate of Employee Information Report
or other Affirmative Action evidence prior to the award of the contract will result in the
rejection of the bid/proposal.
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2. ALTERNATIVE DISPUTE RESOLUTION PROCESS
All disputes relating to the performance of the contract shall be submitted first to non-binding
mediation by a single mediator. The mediation shall be held at the Board of Education offices
before a single mediator who is mutually acceptable to the parties. The parties shall share the
mediator's fees equally. If the dispute is submitted for mediation, the neutral party must
demonstrate knowledge of the Public School Contracts Law. The arbitration of claims is
expressly excluded under this contract. These alternative dispute resolution practices required
by this section shall not apply to disputes concerning the bid solicitation process or the
formation of contracts. Nothing shall prevent either party from seeking injunctive or
declaratory relief in court at any time.
3. AMERICANS WITH DISABILITIES ACT
The contractor must comply with all provisions of the Americans with Disabilities Act (ADA), P.L
101-336, in accordance with 42 U.S.C. S121 01 et seq.
4. AMERICAN GOODS (N.J.S.A. 18A:18A-20)
The District intends to purchase, wherever available and practical, goods and materials
manufactured in the United States.
5. ANTI-BULLYING BILL OF RIGHTS-REPORTING OF HARASSMENT, INTIMIDATION, AND
BULLYING- CONTRACTED SERVICE
The contracted service provider shall comply with all applicable provisions of the New Jersey
Anti-Bullying Bill of Rights Act-N.J.S.A. 18A:37-13.1 et seq., all applicable codes and
regulations, and the Anti-Bullying Policy of the Board of Education. The district shall provide the
contracted service provider with a copy of the board's Anti-Bullying Policy.
In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or
has reliable information that a student has been subject to harassment, intimidation, or
bullying shall immediately report the incident to any school administrator or safe schools
resource officer, or the Qualified Purchasing Agent.
6. ANTI-DISCRIMINATION PROVISIONS-N.J.S.A. 10:2-1
N.J.S.A. 10:2-1. Anti-discrimination provisions. Every contract for or on behalf of the State or
any county or municipality or other political subdivision of the State, or any agency of or
authority created by any of the foregoing, for the construction, alteration, or repair of any
public building or public work or the acquisition of materials, equipment, supplies or services
shall contain provisions by which the contractor agrees that:
a. In the hiring of persons for the performance of work under this contract or any subcontract
hereunder, or for the procurement, manufacture, assembling, or furnishing of any such
materials, equipment, supplies, or services to be acquired under this contract, no contractor,
nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race,
creed, color, national origin, ancestry, marital status, gender identity or expression, affectional
or sexual orientation or sex, discriminate against any person who is qualified and available to
perform the work to which the employment relates;
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