Refrigeration Equipment Repair Services; ITB 001-027

Agency:	Liberty Public Schools
State:	Missouri
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 811219 - Other Electronic and Precision Equipment Repair and Maintenance 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Aug 7, 2026
Due Date:	Aug 27, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Refrigeration Equipment Repair Services; ITB 001-027

Bid Proposals Due: Thursday, August 27, 2026, at 2:00 PM CST
Bid Document

The District reserves the right to reject any or all bids and waive any informality.Â

Attachment Preview

INVITATION TO BID

“ITB”

Notice is hereby given that the LIBERTY PUBLIC SCHOOL DISTRICT, LIBERTY, MISSOURI, requests

written, sealed bids on the items specified on the attached sheet(s).

DESCRIPTION OF BID ITEMS

DATE:

AUGUST 7, 2026

BID NUMBER:

ITB 001-027

BID TITLE:

REFRIGERATION EQUIPMENT REPAIR SERVICES

BIDS MUST be received on or before THURSDAY, AUGUST 27, 2026 at 2:00 PM CST

BIDS MUST BE MAILED TO:

Rachel Naumann, Purchasing Manager

Liberty Public School District 53

1142 Southview Dr

Liberty, MO 64068

816-736-5293

All questions, requests for information or clarification pertaining to this bid must be submitted in writing to Rachel

Naumann at Rachel.Naumann@lps53.org.

The District reserves the right to accept or reject all or any part of any quote/proposal/bid, to waive technicalities,

and to accept the offer that the District considers to be the most advantageous.

All supporting bid documents such as addenda, tabulation sheets, notices of action and/or notices of award will be posted

on the website the District’s website at https://www.lps53.org/Page/1563. It is the responsibility of the bidder to monitor

the website for all information regarding this bid or any upcoming bids/proposals.

The remainder of this page has been left blank intentionally.

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BID IDENTIFICATION LABEL

NOTICE TO ALL RESPONDENTS

For your convenience, the label below has been provided to properly identify your proposal submittal. Place your bid

in a sealed envelope, type or print company name and address in area provided below and affix the label on the outer

surface of the envelope or package.

The Liberty Public School District 53, Distribution Center (DC) is a controlled access building. All visitors are required

to use the phone at the front entrance to gain access. If you are hand delivering a proposal, notify the Purchasing

Department that you have a proposal to deliver via the CALL button found on the main entry vestibule keypad. A

record of all deliveries and delivery times will be documented in the Purchasing Department.

PLEASE FILL OUT THE LABEL BELOW AND ATTACH IT TO THE OUTSIDE OF YOUR REPLY

ENVELOPE.

DO NOT OPEN - SEALED BID - DO NOT OPEN

BID #: ITB 001-027, TITLE: REFRIGERATION EQUIPMENT REPAIR SERVICES

BID DUE BY: AUGUST 27, 2026 at 2:00 PM CST

FROM:

_____________________________________________________

DELIVER TO:

LIBERTY PUBLIC SCHOOL DISTRICT

PURCHASING DEPARTMENT

ATTN: RACHEL NAUMANN

1142 SOUTHVIEW DR

LIBERTY, MO 64068

The remainder of this page has been left blank intentionally.

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BID INSTRUCTIONS

PURPOSE

The purpose of this ITB is to establish an agreement with a qualified vendor or vendors to provide repair services for

commercial refrigeration equipment at various district sites on an as-needed basis. This will include walk-in coolers

and freezers and a walk-in merchandiser.

CALENDAR OF EVENTS

Thursday, August 7, 2026

Friday, August 21, 2026

Thursday, August 27, 2026

Tuesday, September 15, 2026

Wednesday, September 16, 2026

Bid Release Date

Question Deadline – 3:00 PM CST

Submittal of Bid Deadline - 2:00 PM CST

BOE Recommendation for Award

Vendor Award Notification

PRE-BID MEETING

A pre-bid meeting will not be scheduled for this bid opportunity. By submitting a bid, the bidder warrants that he/she

is fully satisfied that these specifications, as amended if applicable, accurately describe or indicate that all conditions,

site or otherwise, have been considered in determining the bid price(s). There will be no increase in the contract price

based upon a bidder’s misunderstanding or lack of knowledge about the intent of the solicitation. Site visits may be

set up to visit any or all sites in order to verify scope of services. Please contact Antonio Becerra, Kitchen Equipment

Technician, at 816-665-6204 or antonio.becerra@lps53.org to set up site visits.

CLARIFICATION DEADLINE

The Vendor is presumed to completely accept the Bid requirements as stated herein. Bidders having questions

concerning ITB terminology, general or specific conditions should submit them in writing to the Purchasing Manager

at Rachel.Naumann@lps53.org.

The Vendor must raise any questions regarding the Bid requirements no later than August 21, 2026, 3:00 PM

CST so that appropriate information may be researched and made available prior to the bid opening.

By submitting a bid, the bidder warrants that he/she is fully satisfied that these specifications, as amended if applicable,

accurately describe or indicate that all conditions, site or otherwise, have been taken into account in determining the

bid price(s). There will be no increase in the contract price based upon a bidder’s misunderstanding or lack of

knowledge about the intent of the solicitation. In addition, the vendor must list and outline, in their bid response, any

exceptions to the Bid requirements. The timeliness, nature and number of the exceptions taken by the Vendor are

among the factors that the District will consider in selecting the successful Vendor.

SPECIAL REQUIREMENTS

The complete Bid Response should be sealed in an envelope or box for delivery to the Purchasing Office of Liberty

Public Schools. The Liberty School District will not be held responsible for pricing sheets or materials left out of

submittals.

The District may occasionally submit more than one separately numbered proposal packet to you in a single envelope.

Please be aware that you must return separately numbered proposals to the District in separate envelopes. Multiple

options within the same proposal may, however, be submitted together.

ADDENDA

All changes, additions, and/or clarifications in connection with this Bid will be issued by the Purchasing Office in the

form of a written addendum. Signed acknowledgement of receipt of each addendum must be submitted with the Bid

(see “Bid Response Form”). Verbal responses and/or representations shall not be binding.

BID CONTENTS AND SUBMISSION

Bids shall include the following information:

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A. A completed Bid Response Form, found on pages 27-29 of this Invitation to Bid. Failure to fill out the Bid

Response Form in its entirety could result in your proposal, at the District’s discretion, being deemed

nonresponsive.

B. A completed list of References, found on page 26 of this Invitation to Bid.

Vendors must use the Bid Response Form provided for the purpose of submitting quotes and must acknowledge any

addenda, give the unit price, extend totals, references, and sign the response form as required in each specific instance.

Vendors can find a copy of the District Services Contract included on pages 11-18. The contract is for reference only

and is not required for bid submission; a signed contract with all required forms will be required only of the awarded

Vendor. If the Vendor does not care to quote, we request that the No Bid Response Form be returned and the reason

noted.

EVALUATION

In evaluating any aspect of the Response, the District may consider previous dealings with the Vendor, references

from the Vendor’s customers, inspections of other Supplies, Equipment or Services provided by the Vendor, and any

other information the District obtains regarding the Vendor, or that the District deems relevant.

1. Responsive responses from Vendors will be evaluated on the basis of criteria that include the following:

a. Overall cost to the District, whether direct or indirect.

b. Delivery and/or lead-time required for receipt of goods/services.

c. Completed required forms and ability to meet the requirements of the attached service contract.

2. The timeliness, nature and number of any exceptions taken by the Vendor to the Bid will be considered by the

District in evaluating a Response. Any one of these criteria alone, or in combination, may provide a basis for

not accepting the Vendor’s Response.

3. A responsible vendor is one who, in the opinion of the District, possesses the skill, experience, ability,

integrity, financial and other resources necessary for providing the supplies, equipment, and/or services. In

evaluating a Vendor’s responsibility, or in evaluating any other aspect of the Response, the District may

consider previous dealing with the District, references from the Vendor’s customers, inspections of other

supplies, equipment, and/or services supplied by the vendor, and may other information the District obtains

regarding the Vendor or that the District deems relevant.

SUPPLEMENTAL MATERIALS

Vendors are responsible for including all pertinent product data in the returned proposal package. Literature,

brochures, data sheets, specification information, completed forms requested as part of the proposal package and any

other facts which may affect the evaluation and subsequent contract award should be included.

Materials such as legal documents and contractual agreements, which the vendor wishes to include as a condition of

the proposal, must also be in the returned bid package. Failure to include all necessary and proper supplemental

materials may be cause to reject the entire proposal.

TERM OF CONTRACT

The contract term will be for one (1) year starting on September 16th, 2026, or the date on which the last party signs

the agreement. The contract will be renewable after the first year for four (4) additional one (1) year terms contingent

upon owner satisfaction and funding availability.

BID EXPIRATION

All bids shall be considered as firm for a period of sixty (60) calendar days, commencing the date and time of the bid

closing and expiring at 3:00 PM CST of the last day. Please note on the any deviations to this requirement.

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DISTRICT OPTION

A. Select more than one successful Bidder based on price break(s).

B. During the term of this Bid, the District reserves the right to purchase, from the accepted Bidder,

additional products, equipment or services at the herein proposed Bid price.

C. The District does not guarantee that any minimum quantity will be purchased from the successful

Bidder during the term of this Bid.

BID DELIVERY

The proposal/bid contents and any modifications shall be returned in a sealed envelope addressed to the Purchasing

Department, Distribution Center, 1142 Southview Dr, Liberty, Missouri, 64068. The Bid number and Bid Opening

date shall be shown on the face of the envelope, and must be labeled with the vendor’s name. Facsimile telegraph

Bids will not be considered. Bids may be modified if sent in a sealed envelope, marked “Revised Bid”, and be in the

possession of the Purchasing Director by the Bid opening date and time. All prospective Bidders will utilize the

attached Bid Form.

Any bid proposal(s) delivered prior to the bid proposal due date must be delivered between the operational

hours of 8:00 AM and 3:00 PM CST, Monday through Friday. This excludes major holidays. This is to ensure

that Purchasing Department staff is on hand an available to accept bid proposal prior to the official due date and time.

BID REJECTION

The District reserves the right to accept or reject all or any part of any quote, to waive technicalities, and to accept

the offer that the District considers to be the most advantageous.

ACCEPTANCE OF BIDS:

The District reserves the right to accept the Bid that, in its judgment, is the lowest and/or best Bid.

The delivery date(s) or dates when work will start shall be stated in definite terms, as they will be taken into

consideration when making the award.

LATE BIDS

Bids received after the date and time of the Bid opening stated herein shall not be considered and will be returned

unopened.

MISTAKE IN BIDS

If the respondent discovers a mistake in Bid prior to the date and time specified for the Bid opening, he or she may

correct the mistake by modifying or withdrawing the Bid. If the apparent low and best Bidder discovers a mistake in

Bid of a serious and significant nature which is unfavorable to him or her prior to the issuance of a purchase order or

a contract, he or she may request consideration be given to modifying the Bid if he or she remains the lowest Bidder

or to withdrawing the Bid if the result of the correction of the mistake makes another Bidder lowest and best Bidder.

The mistake must be evident and provable. A mistake in Bid cannot be considered once a purchase order or contract

is issued.

NEGOTIATION

A. The District reserves the right to award a contract based on the initial Responses received, without engaging

in discussions or negotiations. Accordingly, a Vendor should submit its initial Bid on the most favorable terms

possible to the District. However, should only one Bid be received by the District, the District may, but is not

obligated to, conduct negotiations with this vendor whose Response, in the opinion of the District, is

competitive or may best meet the needs of the District.

B. The District may, but is not obligated to, seek clarification of a Response submitted by a Vendor.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Refrigeration Equipment Repair Services; ITB 001-027

Description

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See Also