Recycling & Non-Recycling Dumpsters

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
NAICS Category:	562111 - Solid Waste Collection 562119 - Other Waste Collection
Posted Date:	Jan 25, 2024
Due Date:	Feb 21, 2024
Solicitation No:	Reference number: 91027-023.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Closing date February 21, 2024, 03:30 PM

Reference number 91027-023.0
Status Open
Summary It is the intent of this Invitation for Bids to have provided by the contractor recycling and waste disposal pickup service from recyclable and non-recyclable dumpsters at various City sites located within the City of Kalamazoo. Pickup and disposal service shall be provided on a regularly scheduled weekly basis from dumpsters and containers furnished by the Contractor. Locations, dumpster sizes an

91027-023.0 Bid Document (PDF, 834KB)

It is the intent of this Invitation for Bids to have provided by the contractor recycling and waste disposal pickup service from recyclable and non-recyclable dumpsters at various City sites located within the City of Kalamazoo. Pickup and disposal service shall be provided on a regularly scheduled weekly basis from dumpsters and containers furnished by the Contractor. Locations, dumpster sizes and pickup frequencies are provided below. The City reserves the right to award this contract to the bidder that provides more complete recycling services, whatever is in the best interest of the City.

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THE C I T Y OF

Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, Ml 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

INVITATION FOR BID (IFB)

The City of Kalamazoo, Michigan is soliciting sealed bids for:

PROJECT NAME: Recyclable/Non-recyclable Waste

Disposal Pickup Dumpsters

BID REFERENCE#: 91027-023.0

IFB ISSUE DATE: January 25, 2024

BID DUE/OPENING DATE: February 21, 2024 @3:30 p.m. Local Time

Facsimile Bids Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions about this IFB should be directed to:

Department Contact: Quentin Pike

Citywide Facilities Manager

(269) 716-3796 or pikeq@kalamazoocity.org

Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for submitting

bids are contained herein. This Invitation for Bid with all pages, documents and attachments contained herein,

or subsequently added to and made a part hereof, submitted as a fully and properly executed bid shall constitute

the contract between the City and the successful bidder when approved and accepted on behalf of the City by an

authorized official or agent of the City. Please review the bid document as soon as possible and note the

DEADLINE FOR QUESTIONS in the Instructions to Bidders.

All bidders shall complete and return the Bid and Award page(s) and submit all information requested herein in

order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly identified and

sealed envelope to the Purchasing Division at the above address. BIDS MUST BE RECEIVED BEFORE

THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED. The City reserves the right to postpone

the bid opening for its own convenience.

SECTION

III

Statement of No Bid

Instructions to Bidders

Bid & Award Pages

Specifications

Indemnity & Insurance

Terms & Conditions

TABLE OF CONTENTS

PAGE #

1-2

3-9

10 - 14

15 – 16

17 - 21

APPENDICES

Appendix A

CITY OF KALAMAZOO - INVITATION FOR BIDS

Recyclable/Non-recyclable Waste Disposal Pickup Dumpsters

Bid Reference # 91027-023.0

STATEMENT OF NO BID

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form

immediately. Your response will assist us in evaluating all responses for this important project and to improve

our bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up-to-date. If, for any

reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed and

returned to remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will

assume that you can no longer supply this commodity/service, and your name will be removed from this

bid list.

_____

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Invitation for Bid.

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

We do not offer this product or service.

_____

Remove us from your bidders list for this commodity or service.

_____

Other (specify below).

REMARKS: ___________________________________________________________________________

_____________________________________________________________________________________

SIGNED: ___________________________

TITLE: ____________________________

NAME: ___________________________________

(Type or Print)

DATE: ___________________________________

FIRM NAME: ________________________________________________________________________

(if any)

ADDRESS: _____________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: ___________________________

FAX: _____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO -INVITATION FOR BIDS

Recyclable/Non-recyclable Waste Disposal Pickup Dumpsters

SECTION I

INSTRUCTIONS TO BIDDERS

Page 1

Bid Reference No: 91027-023.0

1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine the

specifications and shall fully inform themselves as to all existing conditions and limitations. The bidder

shall indicate in the bid the sum to cover the cost of all items included on the bid form.

2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or extension

already entered by the bidder on the Bid and Award form is to be altered, it shall be crossed out and the

new unit price or extension entered above or below and initialed by the bidder with ink. The bid shall be

legally signed, and the complete address of the bidder given thereon.

All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by project

name, bid opening date and time. Bids opened by mistake, due to improper identification, will be so

documented and resealed. The Purchasing Division will maintain and guarantee confidentiality of the

contents until the specified opening date and time. Bids submitted electronically will not be accepted.

3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the meaning

or interpretation of the Invitation for Bids (IFB) and attachments must be requested in writing, at least 5

business days before the bid opening so a reply may reach all prospective bidders prior to the

submission of bids. Any information given to a prospective bidder concerning the IFB will be furnished

to all prospective bidders as an amendment or addendum to the IFB if such information would be

prejudicial to uninformed bidders. Receipt of amendments or addenda by a bidder must be

acknowledged in the bid by attachment, or by letter or fax received before the time set for opening of

bids. Oral explanation or instructions given prior to the opening will not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be considered

in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken if payment is

made within the discount period, even though not considered in evaluation of the bid.

5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized representative,

provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is

made prior to the exact time set for receipt of bid. No bid may be withdrawn for at least ninety (90)

days after bid opening.

6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or any

changes, insertions or omissions to the terms and conditions, specifications or any other requirement of

this IFB may be considered non-responsive, and at the option of the City, result in rejection of the

alternate bid.

7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for receipt

will not be considered. (Note: The City reserves the right to consider bids that have been determined by

the City to be received late due to mishandling by the City after receipt of the bid and no award has been

made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall

prevail.

9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:

9.1. Mail your bid, to be received before the bid due date and time indicated in the bid document, to

the City of Kalamazoo at the following address:

CITY OF KALAMAZOO -INVITATION FOR BIDS

Recyclable/Non-recyclable Waste Disposal Pickup Dumpsters

Page 2

Bid Reference No: 91027-023.0

City of Kalamazoo

Purchasing Division

241 West South Street

Kalamazoo, MI 49007

9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the bid

document.

9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest corner

of City Hall (see photos below) before the bid due date and time indicated in the bid document.

1. Open drop box located at City Hall.

2. Insert SEALED BID here.

10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the City of

Kalamazoo website within 24 hours after the bid opening date and time at:

https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid

tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO -INVITATION FOR BIDS

Recyclable/Non-recyclable Waste Disposal Pickup Dumpsters

Page 3

Bid Reference No: 91027-023.0

SECTION II

BID AND AWARD

The undersigned having become thoroughly familiar with and understanding all of the bid/contract documents

incorporated herein, agrees to furnish dumpsters and provide recycling and waste disposal services for the period of

April 1, 2024, through March 31, 2026, as specified at the per container, per monthly costs indicated below:

PER MONTH COST

A. Non-Recyclable Dumpster

Qty &

Container

Size

Frequency

Station #2- 1007 E. Alcott St

1x 4 yard

1 time / week

Station #3- 1005 Gull Rd

1x 2 yard

1 time / week

Station #4/5- 601 N. Park St

1x 8 yard

Front Load

1 time / week

Station #6- 1414 Howard St

1x 6 yard

1 time / week

Station #7- 2331 Parkview Ave

1x 2 yard

1 time / week

Pistol Range- 2320 W. Schippers

1x 2 yard

1 time / week

Headquarters- 150 E. Crosstown Pkwy

1x 8 yard

Front Load

3 times / week

Training Tower- 300 Nazareth Rd

1x 8 yard

Front Load

on call service

Stockbridge Facility- 415 E. Stockbridge Ave

2x 8 yard 2 times / week

Central Well Field- 215 W. Stockbridge Ave

1x 6 yard

1 time / week

Water Station 24- 6310 Texas Dr

1x 2yard

1 time/week

Harrison Facility- 1415 N. Harrison St (Building 6) 1x 8 yard

1 time / week

Pole Building - 1415 Harrison St

1x 8 yard

1 time/week

LPO Building- 1415 N. Harrison St

1x 8 yard

1 time / week

Maintenance Building 24- 1415 N. Harrison St 1x 8 yard

1 time / week

WAR Building- 1415 N. Harrison St

1x 8 yard

1 time / week

Instrument Tech Building- 1415 N. Harrison St 1x 8 yard

2 time / week

City Hall- 241 W. South St

1x 2 yard

1 time / week

Records Center- 3001 S. Burdick St

1x 2 yard

1 time / week

Kik Pool- 1018 Walter St

1x 8 yard

3 times/week

May-Sept

Versluis Dickinson- 1924 Douglas Ave

2x 8 yard

2 times/week

May-Oct

Station #5- 619 Douglas Ave

8x 96 Gallon 1 time / week

Milham Park- 607 E Kilgore

1x 8 yard 2 times / week

Spring Valley Park- 2346 Mt. Olivet Rd

1x 8 yard

2 times / week

May-Oct

Youth Dev. Center- 230 E. Crosstown Pkwy

1x 4 yard

1 time / week

Mayors' Riverfront Park- 251 Mills St

1x 8 yard

1 time / week

Parks & Rec Maintenance- 251 Mills St

3x 8 yard 2 times / week

Soccer Stadium- 251 Mills St

1x 8 yard

1 time / week

Total Non-Recyclable Monthly Cost

Yearly Total Non-Recyclable Price

Per Month Cost

Year 1

Per Month Cost

Year 2

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