RECYCLING CENTER CONSTRUCTION PROJECT

Agency:	City of Alexander City
State:	Alabama
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Jan 11, 2025
Due Date:	Feb 17, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid/RFP Status

Open - accepting bids and proposals

Bid/RFP Due Date

Mon, 02/17/2025 - 2:00 PM

Important note: February 17, 2024, the bid due date, is President's Day and a Federal Holiday. USPS will not be delivering mail. Please make other delivery arrangements on that date if your bid package can't be sent earlier.

RFP 25-07

ALEXANDER CITY, ALABAMA

RECYCLING CENTER CONSTRUCTION PROJECT

The City of Alexander City, Alabama, is requesting proposals for the recycling center construction project to be located at the corner of Railey Road and Joseph Street in Alexander City, Alabama, per the attached specifications. A full copy of the bid and all addendums may be obtained at [ https://alexandercityal.gov/rfps ]. Proposals must be submitted in writing to the Alexander City Clerk’s office no later than February 17th, 2025 at 2:00pm CST. All proposals bid number and opening date on the outside of the envelope. Proposals must be mailed or hand-delivered to the address below. No proposals will be allowed to be submitted via fax or email.

Pre-Qualifications: All proposals of $50,000.00 and more must be submitted by a general contractor who is licensed in the State of Alabama or state of reciprocity.

ADDRESS ALL RETURN ENVELOPES TO:

CITY OF ALEXANDER CITY CITY CLERK’S OFFICE

281 JAMES D NABORS DR

ALEXANDER CITY, ALABAMA 35010

BID SOLICITATION SCHEDULE

Public Notice of Bid: January 11th, 2025

Question Submission Deadline: February 5th, 2025, 3:30pm CST

Bid Due Date: February 17th, 2025 2:00pm CST

Evaluation Period: February 17th – 26th, 2025

Anticipated Award Date: March 3rd, 2025

Supporting Documents

Attachment Preview

Curtis “Woody” Baird

Mayor

Stephanie Southerland

City Clerk

Romy Stamps

Finance Director

CITY COUNCIL

Audrey “Buffy” Colvin

Council President

Scott Hardy

President Pro Tempore

Bobby L. Tapley

John Eric Brown

Chris Brown

Brett Phillips

P.O. Box 552 • Alexander City • Alabama 35011‐0552 • (256) 329‐6700

www.alexandercityal.gov

RFP 25-07

ALEXANDER CITY, ALABAMA

RECYCLING CENTER CONSTRUCTION PROJECT

The City of Alexander City, Alabama, is requesting proposals for the recycling center construction project

to be located at the corner of Railey Road and Joseph Street in Alexander City, Alabama, per the attached

specifications. A full copy of the bid and all addendums may be obtained at

[https://alexandercityal.gov/rfps]. Proposals must be submitted in writing to the Alexander City Clerk’s

office no later than February 17th, 2025 at 2:00pm CST. All proposals bid number and opening date on

the outside of the envelope. Proposals must be mailed or hand delivered to the address below. No

proposals will be allowed to be submitted via fax or email.

Pre-Qualifications: All proposals of $50,000.00 and more must be submitted by a general contractor who

is licensed in the State of Alabama or state of reciprocity.

ADDRESS ALL RETURN ENVELOPES TO:

CITY OF ALEXANDER CITY

CITY CLERK’S OFFICE

281 JAMES D NABORS DR

ALEXANDER CITY, ALABAMA 35010

BID SOLICITATION SCHEDULE

Public Notice of Bid:

January 11th, 2025

Question Submission Deadline: February 5th, 2025, 3:30pm CST

Bid Due Date:

February 17th, 2025 2:00pm CST

Evaluation Period:

February 17th – 26th, 2025

Anticipated Award Date:

March 3rd, 2025

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Contract Terms and Conditions

The City of Alexander City will publicly open and read aloud all bids on the date and time listed above.

Bids are to be opened by the City Clerk at the Municipal Complex located at 281 James D Nabors Dr,

Alexander City, Alabama 35010. Bidders and authorized representatives are invited to be present at any

bid opening.

Bids shall not be modified after the opening. Prices and notations should be in ink or typewritten on the

form provided by the owner. All bid prices must be fully extended. Bids must conform to any attached

detailed specifications to be eligible for consideration.

The start date of the contract shall begin on the date of the bid approval by the awarding authority. The

anticipated award date for this contract is March 3rd, 2025.

Pricing for all proposed contract services shall be firm for the full length of the project.

All Federal, State, and Local License and Fee requirements will be applicable.

Freight charges and fees are to be included in the bid

Contractor must grant the City of Alexander City a 30-day net payment terms without penalty.

Invoices for work completed may be submitted on a monthly basis. Invoices should be submitted to

accounts payable by email to ap@alexandercityal.gov or by mail to:

City of Alexander City

Attn: Accounts Payable

281 James D. Nabors Drive

Alexander City, AL 35010

The City of Alexander City prefers contractors that provide a sole source responsibility for all products

and services provided under a resulting contract. If the proposer requires the use of a third-party dealer,

reseller or subcontractors to provide products or services, the proposer shall list the third party to be used

and address how the products or services will be delivered.

No sales taxes of any kind are to be included in the bid prices. The City of Alexander City will furnish

tax exemption certificates when necessary.

In accordance with the State of Alabama Law, a 5% variance consideration may be given to those

vendors located within the City of Alexander City, City Limits and Police Jurisdiction.

Bidders must be enrolled and in full compliance with the E-Verify Program and all requirements of

Alabama Immigration law, Act 2011-535 (also referred to as the “Beason-Hammon Alabama Taxpayer

and Citizen Protection Act”, or H.B. 658), as amended by Act No. 2012-491, including in part and

effective January 1, 2012.

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Proposers shall state if an indemnity clause will be required of the City by the successful bidder.

Proposers shall include a sample of any indemnity clause which may be required to be signed. Type of

indemnity may be justification for rejection of the proposal.

The City of Alexander City requires that the trade reference form (attached) be completed.

By Section 41-16-5, Code of Alabama 1975, with the submittal of a bid, the prospective vendor represents

and agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or entity based

in or doing business with a jurisdiction with which the State of Alabama can enjoy open trade.

If the vendor employs any persons in the State of Alabama, in accordance with Section 31-13-9, Code of

Alabama 1975, Proposers shall demonstrate proof of enrollment in the E-Verify program by completing

the enclosed E-Verify affidavit, or providing some other proof of enrollment. If the proposer employs

persons (anywhere), the award of the bid is condition on the bidder not knowingly employing, hiring for

employment or continuing to employ an unauthorized alien within the State of Alabama. Upon awarding

of the contract where a written contract is to be signed, the contract will contain a provision whereby the

bidder promises not to violate Federal Immigration Law.

Questions and Communications Regarding this RFP

All questions or communications must be sent by email to Sasha Stewart, Purchasing Director

[sasha.stewart@alexandercityal.gov] and Drew Meacham, City Engineer & Public Works Director

[drew.meacham@alexandercityal.gov]. The subject line of the email must include Bid 25-07. All

questions must be received no later than February 5th, 2025 3:30pm CST.

A running response to all vendors’ questions will be provided as an addendum on February 7th, 2025.

The addendum can be found on the City’s website at [https://alexandercityal.gov/rfps].

Site Survey

It is highly recommended that any potential bidder conducts a site survey prior to the submittal

of a proposal. Surveys should be conducted by an appointment. To arrange a date and time for an

appointment, please contact Drew Meacham, City Engineer & Public Works Director at

[drew.meacham@alexandercityal.gov].

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Evaluation

The award will be made to the Bidder whose proposal conforms to all conditions and requirements

within the specifications of this bid. In addition, the City of Alexander City reserves the right to consider

the following during the evaluation period:

(a) Award bids by Lump Sum or individual items unless otherwise noted by bidder. NOTE: No purchase

will be made on Lump Sum awards until individual unit prices are furnished.

(b) Award the bid to the lowest or best bidder, as determined by the Owner to be in the best interest of The

City of Alexander City. Life cycle/maintenance costs will be taken into consideration.

proposal process, and to award the contract to the proposal deemed to be in the best interest of the City.

(d) Reject any or all bids and to waive technicalities when in the opinion of the City of Alexander City the

best interest of The City of Alexander City will be served.

(e) Make null and void the purchase order with the successful bidder if delivery cannot be made at the

specified time.

(f) In accordance with the State of Alabama Law, a 5% variance consideration may be given to those

vendors located within the City of Alexander City, City Limits and Police Jurisdiction.

(g) Ability to deliver goods and services in a timely manner.

(h) Warranty

(i) Suitability for use by the owner.

(j) Experience and Qualifications

(k) Quality of Past Projects

(l) Cost-effectiveness of the proposal

(m) Proposed Project Timeline

(n) Compliance with the RFP Requirements

Errors in Bids

Bidders or their authorized agents are expected to examine the maps, drawings, specifications, and all other

instructions pertaining to the work, which will be open to their inspection. Failure to do so will be at the bidder’s

own risk. In case of error, in the extension of prices, the unit price will govern.

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RFP 25-07

ALEXANDER CITY, ALABAMA

RECYCLING CENTER CONSTRUCTION PROJECT

Proposer (Vendor or Contractor) Name: ___________________________________

Representative: ______________________________________________________

Address: ____________________________________________________________

City: _______________________________________________________________

State, Zip Code: ______________________________________________________

Phone: ______________________________________________________________

Email: _____________________________________________________________

Total Proposal Amount $____________________

Bid Bond or Cashier’s Check included Y or N _____ (Bids shall be accompanied by a Bid Security equal

to 5% of the bid price, but no more than $10,000.00. Bid Security shall be in the form of a Bid Bond or a

cashier’s check payable to The City of Alexander City. No Bid Security is required on bids less than

$10,000.00.)

E-Verify Affidavit Complete Y or N _____ / Proof of E-Verify Enrollment Included Y or N _____

Trade References Provided Y or N _____

(If you are a new Vendor for Alexander City, please fill out the trade reference form.)

Proof of General Liability Insurance Included Y or N _____

($1,000,000.00 Minimum)

Will be able to complete scope of work within _______ days of receipt of order. Must be completed prior

to September 30th, 2025.

Do all items bid meet or exceed the required specifications? ____ Y/N If no, please highlight and provide

documentation detailing the reason for the deviation from the specifications.

Non-Collusion Statement: By signing this bid form the bidder certifies that this bid is made without

reference to any other bid and without any agreement, understanding, collusion or combination with any

other person(s) in reference to the bid.

Signature of Bidder Representative: _________________________________

Date Signed: ____________________

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RECYCLING CENTER CONSTRUCTION PROJECT

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