Recyclable/Non-recyclable Waste Disposal Pickup Dumpsters

CITY OF KALAMAZOO - INVITATION FOR BIDS Bid Reference # 91027-029.0
Recyclable/Non-recyclable Waste Disposal Pickup Dumpsters
STATEMENT OF NO BID
NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form
immediately. Your response will assist us in evaluating all responses for this important project and to improve
our bid solicitation process.
The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up-to-date. If, for any reason
you cannot supply the commodity/service noted in this bid solicitation, this form must be completed and returned
to remain on the particular bid list for future projects of this type.
If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will
assume that you can no longer supply this commodity/service, and your name will be removed from this
bid list.
_____ Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).
_____ Specifications are unclear (explain below).
_____ We are unable to meet specifications.
_____ Insufficient time to respond to the Invitation for Bid.
_____ Our schedule would not permit us to perform.
_____ We are unable to meet bond requirements.
_____ We are unable to meet insurance requirements.
_____ We do not offer this product or service.
_____ Remove us from your bidders list for this commodity or service.
_____ Other (specify below).
REMARKS: ___________________________________________________________________________
______________________________________________________________________________________
SIGNED: _________________________________ NAME: ___________________________________
(Type or Print)
TITLE: __________________________________ DATE: ___________________________________
FIRM NAME: _________________________________________________________________________
(if any)
ADDRESS: _____________________________________________________________________________
(Street address) (City) (State) (Zip)
PHONE: _________________________________ EMAIL: ______________________________________

CITY OF KALAMAZOO -INVITATION FOR BIDS Page 1
Recyclable/Non-recyclable Waste Disposal Pickup Bid Reference No: 91027-029.0
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SECTION I
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine the
specifications and shall fully inform themselves as to all existing conditions and limitations. The bidder
shall indicate in the bid the sum to cover the cost of all items included on the bid form.
2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or extension
already entered by the bidder on the Bid and Award form is to be altered, it shall be crossed out and the
new unit price or extension entered above or below and initialed by the bidder with ink. The bid shall be
legally signed, and the complete address of the bidder given thereon.
All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by project
name, bid opening date and time. Bids opened by mistake, due to improper identification, will be so
documented and resealed. The Purchasing Division will maintain and guarantee confidentiality of the
contents until the specified opening date and time. Bids submitted electronically will not be accepted.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the meaning or
interpretation of the Invitation for Bids (IFB) and attachments must be requested in writing, at least 5
business days before the bid opening so a reply may reach all prospective bidders prior to the submission
of bids. Any information given to a prospective bidder concerning the IFB will be furnished to all
prospective bidders as an amendment or addendum to the IFB if such information would be prejudicial to
uninformed bidders. Receipt of amendments or addenda by a bidder must be acknowledged in the bid by
attachment, or by letter received before the time set for opening of bids. Oral explanation or instructions
given prior to the opening will not be binding.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be considered
in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken if payment is
made within the discount period, even though not considered in evaluation of the bid.
5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized representative,
provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is
made prior to the exact time set for receipt of bid. No bid may be withdrawn for at least ninety (90) days
after bid opening.
6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or any
changes, insertions or omissions to the terms and conditions, specifications or any other requirement of
this IFB may be considered non-responsive, and at the option of the City, result in rejection of the alternate
bid.
7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for receipt
will not be considered. (Note: The City reserves the right to consider bids that have been determined by
the City to be received late due to mishandling by the City after receipt of the bid and no award has been
made.)
8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall prevail.
9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:
9.1. Mail your bid, to be received before the bid due date and time indicated in the bid document, to
the City of Kalamazoo at the following address:

CITY OF KALAMAZOO -INVITATION FOR BIDS Page 2
Recyclable/Non-recyclable Waste Disposal Pickup Bid Reference No: 91027-029.0
Dumpsters
City of Kalamazoo
Purchasing Division
241 West South Street
Kalamazoo, MI 49007
9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the bid
document.
9.3. Deliver your bid to the Treasurer's Office Payment Drop Box located in the northwest corner
of City Hall (see photos below) before the bid due date and time indicated in the bid document.
1. Open drop box located at City Hall. 2. Insert SEALED BID here.
10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the City of
Kalamazoo website within 24 hours after the bid opening date and time at:
https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid
tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO -INVITATION FOR BIDS Page 3
Recyclable/Non-recyclable Waste Disposal Pickup Bid Reference No: 91027-029.0
Dumpsters
SECTION II
BID AND AWARD
The undersigned having become thoroughly familiar with and understanding all the bid/contract documents
incorporated herein, the project sites and the local conditions affecting the work, hereby proposes to provide
everything required to be performed in strict conformance with these documents and to provide and furnish all
the labor, necessary tools, equipment, all utility and transportation services and fees necessary to complete in a
professional manner to furnish dumpsters and provide recycling and waste disposal services for the period of
June 1, 2026, through December 31, 2028, as specified at the per container, per monthly costs indicated below:
PER MONTH COST - No fuel/energy surcharges or delivery charges will be accepted
A. Non-Recyclable Dumpster
Qty & Per Month Cost
Per Month Cost
Locations Container Frequency Jun 2026 - Dec
Jan - Dec 2028
Size 2027
Station #2 - 1007 E. Alcott St 1x 4 yard 1 time / week
Station #3 - 1005 Gull Rd 1x 2 yard 1 time / week
1x 8 yard
Station #4/5 - 601 N. Park St Front 1 time / week
Load
Station #6 - 1414 Howard St 1x 6 yard 1 time / week
Station #7 - 2331 Parkview Ave 1x 2 yard 1 time / week
Pistol Range - 2320 W. Schippers 1x 2 yard 1 time / week
1x 8 yard
Headquarters - 150 E. Crosstown Pkwy Front 3 times / week
Load
1x 8 yard
Training Tower - 300 Nazareth Rd Front on call service
Load
Stockbridge Facility - 415 E. Stockbridge Ave 2x 8 yard 2 times / week
Central Well Field - 215 W. Stockbridge Ave 1x 6 yard 1 time / week
Water Station 24 - 6310 Texas Dr 1x 2yard 1 time/week
Harrison Facility - 1415 N. Harrison St
1x 8 yard 1 time / week
(Building 6)
Pole Building - 1415 Harrison St 1x 8 yard 1 time/week
LPO Building - 1415 N. Harrison St 1x 8 yard 1 time / week
Maintenance Building 24 - 1415 N. Harrison St 1x 8 yard 1 time / week
WAR Building - 1415 N. Harrison St 1x 8 yard 1 time / week
Instrument Tech Building - 1415 N. Harrison St 1x 8 yard 2 time / week
City Hall - 241 W. South St (Roll into street) 1x 2 yard 1 time / week
Records Center - 3001 S. Burdick St 1x 2 yard 1 time / week
3 times/week
Kik Pool - 1018 Walter St 1x 8 yard
May-Sept
2 times/week
Versluis Dickinson - 1924 Douglas Ave 2x 8 yard
May-Oct
8x 96
Station #5 - 619 Douglas Ave 1 time / week
Gallon
Milham Park - 607 E Kilgore 1x 8 yard 2 times / week

CITY OF KALAMAZOO -INVITATION FOR BIDS Page 4
Recyclable/Non-recyclable Waste Disposal Pickup Bid Reference No: 91027-029.0
Dumpsters
2 times / week
Spring Valley Park - 2346 Mt. Olivet Rd 1x 8 yard
May-Oct
Mayors' Riverfront Park - 251 Mills St 1x 8 yard 1 time / week
Parks & Rec Maintenance - 251 Mills St 2x 8 yard 2 times / week
Soccer Stadium - 251 Mills St 1x 8 yard 1 time / week
Wellness Center - 1631 S Westnedge 1x 4 yard 1 time / week
Don Cooney Cultivation Center - 1204 Bank St 1x 8 yard 1 time/ month
Al Sabo Preserve - 6310 Texas Dr 1x 2 yard 1 time / week
Total Non-Recyclable Monthly Cost
Jun 2026 - Dec 2027 Total Amount for Non-Recyclable Cost $
Jan - Dec 2028 Total Amount for Non-Recyclable Cost $
B. Recyclable Container/Dumpster
Qty & Per Month Cost
Per Month Cost
Locations Container Frequency Jun 2026 - Dec
Jan - Dec 2028
Size 2027
Station #2 - 1007 E. Alcott St 1x 2 yard Bimonthly
Station #3 - 1005 Gull Rd 1x 2 yard Bimonthly
Station #4/5 - 601 N. Park St 1x 2 yard Bimonthly
Station #6 - 1414 Howard St 1x 2 yard Bimonthly
Station #7 - 2331 Parkview Ave 96 Gal Bimonthly
Headquarters - 150 E. Crosstown Pkwy 1x 4 yard Bimonthly
Stockbridge Facility - 415 E. Stockbridge Ave 2x 8 yard 1 time/week
Maintenance Building 24 - 1415 N. Harrison St 1x 4 yard 2 time/week
Maintenance Building 24 - 1415 N. Harrison St 1x 8 yard 2 time/week
City Hall - 241 W. South St 1x 2 yard, 1 time/week
Mayors' Riverfront Park - 251 Mills St 1x 4 yard 1 time/week
Don Cooney Cultivation Center - 1204 Bank St 1x 8 yard 1 time/month
Total Recyclable Monthly Cost
Jun 2026 - Dec 2027 Total Amount for Recyclable Cost $
Jan - Dec 2028 Total Amount for Recyclable Cost $
Additional per month cost for side/rear load containers: _________% markup or$________/each.
Work shall start within 10 working days after receipt of notification by Contractor of Notice to Proceed.
Contact person for customer service shall be:
Name: ________________________________________ Phone: _________________________________________
IMPORTANT: Attach a description of recycling services that will be provided with this contract
including a list of items which will be accepted and what, if any, exceptions.
THIS WILL BE A TERM CONTRACT-THE ABOVE PRICING WILL REMAIN
FIRM FOR THE FULL TERM ENDING Approximately December 31, 2028.
This contract shall be governed, construed, and enforced in accordance with the laws of the State of
Michigan.

CITY OF KALAMAZOO -INVITATION FOR BIDS Page 5
Recyclable/Non-recyclable Waste Disposal Pickup Bid Reference No: 91027-029.0
Dumpsters
Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and acknowledges
receipt of the following addenda:
Addendum No: _________ __________ __________ __________ __________
Dated: _________ __________ __________ __________ __________
The City reserves the right to award the contract to the low responsive, responsible bidder who meets
specifications and has offered the lowest price over the longest term and as considered to be in the best interest
of the City.
Bidder shall provide all of the information as requested herein with their bid. Failure to do so and/or failure
to provide post-bid requested information may be cause for rejecting the bid as non-responsive.
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does not
use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being considered
for employment with the bidding firm unless otherwise precluded by federal or state law. I further certify that I
have read and agree to be bound by the provisions of the City's Non-Discrimination Clause found in Appendix
A and as updated by City Ordinance 1856.
Signed: _______________________________________ Name: _________________________________
Title: _________________________________________

CITY OF KALAMAZOO -INVITATION FOR BIDS Page 6
Recyclable/Non-recyclable Waste Disposal Pickup Bid Reference No: 91027-029.0
Dumpsters
CITY OF KALAMAZOO EX-OFFENDER POLICY CHECKLIST
As part of the City's commitment to reducing unacceptable poverty, encouraging rehabilitation,
reducing recidivism and strengthening families in Kalamazoo, the City has updated its Purchasing
Policy to ensure that firms with whom the City does business share in this commitment by utilizing hiring
practices that do not unfairly deny people with arrest and conviction records gainful employment.
(Important: This requirement also extends to any subcontractors the bidder intends to use to fulfill the
contract for goods or services being sought from the City.)
Part I: Proof that the bidder does not inquire about an individual's past arrest or criminal
history on the bidders employment application form
Attach a copy of the current application for employment being used by the bidder
Part II: Certification that the bidder does not use an individual's past arrest or criminal
history to unlawfully discriminate against them by checking one or more of the following:
That pursuant to federal or state law bidder is precluded from hiring persons with certain
criminal records from holding particular positions or engaging in certain occupations by
providing a cite to the applicable statute or regulation; if checking this box, provide a citation to
the applicable statute or rule upon which the bidder is relying:________________________
That bidder conducts criminal history background checks only as necessary, and only after
making a conditional offer of employment; that any withdrawal of an offer of employment to an
individual because of a past criminal history is job-related and consistent with business
necessity after the individual has been provided an individualized assessment opportunity to
review and challenge or supplement the history of past criminal conduct being relied upon by
the bidder;
That the use by bidder of criminal history background checks complies with the U.S. Equal
Employment Opportunity Commission's Enforcement Guidance on the Consideration of Arrest
and Conviction Records in Employment Decisions and that the bidder has not had a
determination rendered against it in past 7 years that it discriminated against a person through
the use of an individual's arrest or criminal history
I CERTIFY THAT THE ABOVE STATEMENTS ARE TRUE.
______________ _____________________________
Date Signature
_____________________________
Printed Name
_____________________________
Position

CITY OF KALAMAZOO -INVITATION FOR BIDS Page 7
Recyclable/Non-recyclable Waste Disposal P ickup Bid Reference No: 91027-029.0
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CITY OF KALAMAZOO
LOCAL PREFERENCE POLICY AND CERTIFICATION
The lowest responsive Kalamazoo County bidder whose bid is not low but falls within 2% of the lowest responsive bid is
afforded the opportunity to become the successful bidder if it agrees to reduce its bid to match the lowest responsive bid.
The City of Kalamazoo is the sole determiner whether a bidder is responsible, qualifies as a Kalamazoo County bidder,
and if its bid is responsive to the City's specifications, terms and conditions.
If the lowest Kalamazoo County bidder chooses not to match the lowest bid, the next lowest responsive Kalamazoo County
bidder whose bid falls within 2% of the lowest bid, is given the opportunity to match the lowest responsive bid.
To qualify as a Kalamazoo County bidder, the bidder must meet both the following criteria:
1. Have a physical presence in Kalamazoo County by maintaining a permanent office, factory or other facility in
Kalamazoo County with employees working in Kalamazoo County.
2. Have paid real or personal property taxes related to said business to the City of Kalamazoo, County of Kalamazoo
or other municipal corporation within Kalamazoo County in the previous tax year, except that a non-profit entity
need not meet this requirement.
This local preference policy applies only to purchases for materials, supplies, capital outlay, and services for maintenance,
repair or operation of City facilities that are over $25,000. If more than 50% of the contract is sub-contracted to firms
located outside of Kalamazoo County that bid does not qualify for the local preference policy outlined above. The local
preference policy will not apply if prohibited by law. The Purchasing Agent has the authority to finally determine if the
bidder qualifies as a Kalamazoo County bidder as set forth herein. The Purchasing Agent may take into account the
permanency of the business in Kalamazoo, and whether the business appears to be claiming to be a Kalamazoo County
business solely or primarily to qualify as a Kalamazoo County business under this Resolution, and any other material factors.
CERTIFICATION
If you qualify as a Kalamazoo County bidder and wish to be considered for the local preference provisions as provided
above please certify that fact by providing the information requested below and attesting to its accuracy.
Firm Name:
Street Address of Business:
City, State, and Zip Code:
Number of employees working in Kalamazoo County:
Name the city or township to which business real and/or personal property taxes are paid or provide non-profit status:
The above information is accurate:
Signature: ________________________________________ Date:______________________________________
Title: ___________________________________________
Revised April 2008

CITY OF KALAMAZOO -INVITATION FOR BIDS Page 8
Recyclable/Non-recyclable Waste Disposal Pickup Bid Reference No: 91027-029.0
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SUB-CONTRACTING INFORMATION
Using the table below provide information regarding the sub-contractors that will be working to fulfill the
requirements of this contract. Submit as complete a list as possible at the time of your bid. You will have two
business days after the bid opening to update the list as needed. The information provided will be used for
evaluating your bid and to assist in determining if you qualify as a Kalamazoo County Bidder.
INSTRUCTIONS:
Nature of Contract - State a brief description of the work or product that will be provided.
BIDDER - Provide the percentage of services or construction activity that will be provided by your firm.
Subcontractors:
* Provide the Name and Address for each subcontractor providing services or construction activities for
this contract.
* Indicate with YES or NO under the "Local?" box if they qualify as a "Kalamazoo County bidder" (see
local preference certification page)
* Provide the percentage for the dollar amount of the contract work they will be performing.
If there are not enough lines in the table below make additional copies as needed.
Nature of Contract:
Subcontractor Name/Address Local? % Of Total
Contract
BIDDER
Does this List of Subcontractors need to be updated after the bid opening? Yes __ No __