RECYCLABLE MATERIALS PROCESSING SERVICES - REQUEST FOR PROPOSALS (SJCDPW-RFP-25-09)
| Agency: | San Joaquin County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Dec 22, 2025 |
| Due Date: | Jan 20, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
RECYCLABLE MATERIALS PROCESSING SERVICES - REQUEST FOR PROPOSALS (SJCDPW-RFP-25-09)
| Request for Proposals Released | Monday, December 15, 2025 |
| Written Questions Submitted by | Thursday, January 8, 2026 |
| Release Response to Written Questions | Friday, January 9, 2026 |
| Technical Proposals Due by | Tuesday, January 20, 2026 by 4:00pm |
SJCDPW-RFP-25-09 Documents
Attachment Preview
RECYCLABLE MATERIALS PROCESSING SERVICES
REQUEST FOR PROPOSALS
SJCDPW-RFP-25-09
December 15, 2025
San Joaquin County Department of Public Works
1810 East Hazelton Avenue
Stockton, California 95205
(209) 953-7452
Solicitation #SJCDPW-RFP-25-09
COUNTY OF SAN JOAQUIN
DEPARTMENT OF PUBLIC WORKS
RECYCLABLE MATERIALS PROCESSING SERVICES
REQUEST FOR PROPOSALS
SJCDPW-RFP-25-09
1.0 INTRODUCTION
San Joaquin County (County) was one of California’s original counties, established in 1850. San
Joaquin County is located in the heart of California’s Central Valley, encompassing approximately
1,392 square miles of rich agricultural land, waterways, and growing urban centers. Bordered by the
Sacramento–San Joaquin River Delta to the west, the County offers a blend of natural beauty,
productive farmland, and a dynamic economy that connects Northern and Central California. The
region is characterized by a balance of vibrant cities and rural landscapes, providing residents and
visitors with both metropolitan amenities and small-town charm. The County’s population is
approximately 814,000, spread across eight incorporated cities including Stockton, Lodi, Manteca,
Tracy, Ripon, Escalon, Lathrop, the newly incorporated City of Mountain House, and several thriving
unincorporated communities.
The San Joaquin County Department of Public Works (SJCDPW) delivers essential municipal-type
services to residents and businesses in unincorporated areas. The Solid Waste Division (Division), in
particular, manages refuse, recycling, and organics services for the unincorporated population,
ensuring compliance with state recycling mandates and advancing the County’s long-term goals for
resource recovery and landfill diversion. The County remains committed to fostering environmental
stewardship and sustainable growth, providing efficient public services that benefit both local residents
and the broader Central Valley region.
SJCDPW requests technical proposals from qualified recyclable materials processing services
(Services) firms (Firm) to undertake, perform, and complete the tasks outlined in the Request for
Proposals (RFP) – SJCDPW-RFP-25-09. The selected Firm will provide processing services for
recyclable materials accepted at Lovelace Transfer Station (Lovelace) and transfer services, as
needed.
The selected Firm will be the highest-ranking Firm that has successfully negotiated the terms for the
award of a Recyclable Materials Processing Services Agreement (Agreement). The selected Firm will
be requested to enter into an Agreement with San Joaquin County (County). All work shall comply with
the County Policies and California Public Resources Code § 40200 and California Code of Regulations,
Title 14 § 18801.
2.0 SERVICES BACKGROUND/HISTORY
The Division oversees an integrated system of refuse collection, recycling, and organics diversion
programs in the unincorporated areas of San Joaquin County. The Division manages multiple County-
owned facilities, including Lovelace, the North County Recycling Center & Sanitary Landfill, Foothill
Sanitary Landfill and the San Joaquin County Household Hazardous Waste Facility, that serve
residents and commercial generators with services spanning refuse disposal, recycling, diversion,
organics collection, and special-waste handling.
SJCDPW-RFP-25-09
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December 15, 2025
The unincorporated County is separated into six residential Refuse Service Areas serviced by multiple
licensed refuse collectors under exclusive franchise agreements. Commercial and industrial refuse
collection in the unincorporated County areas is open market for any refuse collector holding a County-
issued collector’s license. San Joaquin County Ordinance Code (Ordinance) requires all solid waste
collected in the unincorporated County including refuse, transfer station residual waste, and solid waste
from cities with a contractual obligation to be delivered to a County-owned facility.
The Lovelace facility currently collects approximately 10,000 tons of comingled recyclable materials
each year. Lovelace accepts both commercial and residential recyclable materials including mixed
paper, corrugated cardboard, plastics #1-#7, mixed rigid plastics, glass bottles and containers, metals,
aluminum, and steel.
3.0 PRELIMINARY WORK SCOPE
SJCDPW Preliminary Work Scope is shown in Article 3 Section 3.2 – Scope of Agreement of Exhibit
“A” – Boilerplate Recycle Materials Processing Agreement.
4.0 SERVICES PROVIDED BY SJCDPW AND RESTRICTIONS
SERVICES PROVIDED BY SJCDPW
SJCDPW will provide the following services and/or information to the Firm:
• Access without charge to data and reports that currently exist in County files, which are necessary
for carrying out the requested services; and cooperation of assigned SJCDPW staff in carrying out
the work without undue delay.
• Access to information is limited to data of record in County files and in the formats as recorded.
The Firm shall check and verify existing information and conditions and notify SJCDPW of any
deficiencies or concerns.
• SJCDPW will assign staff to assist in the project management and contract administration.
SJCDPW reserves the right to eliminate, reduce, or modify the Preliminary Work Scope or to perform any
of said work with SJCDPW staff.
5.0 PROPOSAL FORMAT AND CONTENT REQUIREMENTS
Each page of the proposal must be numbered, and the total number of pages may not exceed 30 (30)
single standard pages (8 ½ by 11”), or fifteen (15) double sided standard pages. The page limit applies
to all content with the following exceptions: an optional table of contents, not to exceed one page; any
folder, cover or section dividers; the required Debarment and Suspension Certification; and exhibits
described below.
Costs for preparing and submitting a response to this RFP are entirely the responsibility of the Firm and
shall not be chargeable in any way to SJCDPW.
The required content, described below, includes a Cover Letter, Executive Summary, Approach and
Work Plan, and Cost Proposal.
SJCDPW-RFP-25-09
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December 15, 2025
5.1 COVER LETTER
A. Authorization and Compliance: The technical proposal must be delivered with a cover letter
signed by an official or representative authorized by the Firm to negotiate and commit to terms
regarding the RFP. The Firm shall provide a brief statement addressing the ability of the
consulting Firm and any subconsultant to comply with the indemnification requirements as
outlined in Section 11.0, “INDEMNIFICATION REQUIREMENTS,” and the required minimum
insurance as outlined in Section 12.0, “INSURANCE REQUIREMENTS.” The Firm shall also
provide a brief statement affirming that the proposal terms shall remain in effect for one hundred
twenty (120) days following the date proposal submittals are due.
B. Affirmative Action Plan: The Firm shall attest to the Firm’s affirmative action plan or other
policies aimed at eliminating unlawful discrimination and provide a brief statement about the
Firm’s adoption and compliance with its plan or policy.
C. Conflict of Interest: The Firm shall disclose to SJCDPW any interest, direct or indirect, which
could conflict in any manner or degree with the performance of services required. A potential
conflict of interest may include, but is not limited to, work related to services in the service area,
contracts with County departments, cities, developers, current clients, and other parties who
may have a financial interest in the outcome of the Services. At the County’s discretion, a
potential conflict of interest may be waived or factored into the final award decisions and/or a
modified scope of work. Please refer to Exhibit A “Boilerplate Recyclable Materials Processing
Services Agreement” for more information about conflict of interest.
D. Debarment and Suspension Certification: In accordance with the Code of Federal Regulations,
Title 49, Part 29, Debarment and Suspension Certification, the Firm shall certify that there are
currently no suspensions, debarments, voluntary exclusions, or ineligibility determinations by
any federal agency. The completed Debarment and Suspension Certification, Attachment “A”,
shall be submitted as part of the proposal; however, it is excluded from the RFP’s maximum
allowable length.
E. Levine Act Disclosure Statement: California Government Code Section 84308, commonly
referred to as the "Levine Act," prohibits any Member of the Board of Supervisor(s) of San
Joaquin County from participating in any action related to a contract if he or she receives any
political contributions totaling more than $250 within the previous twelve months, and for three
months following the date a final decision concerning the contract has been made, from the
person or company awarded the contract. The Levine Act also requires disclose of such
contribution by a party to be awarded a specific contract. Attachment “D” shall be submitted as
part of the proposal; however, it is excluded from the RFP’s maximum allowable length.
F. State Prevailing Wage Rates: The Firm shall comply with the State of California’s General
Prevailing Wage Rate requirements in accordance with California Labor Code, Section 117, and
all federal, state, and local laws and ordinances to the work.
G. Signature and contact information: The cover letter shall be signed by the Firm’s Services
Manager and an official authorized to negotiate and contractually bind the Firm with the County
regarding the requested services. The Services Manager shall be the main contact with
SJCDPW-RFP-25-09
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December 15, 2025
SJCDPW for technical and contractual issues. Please provide the telephone number, email,
and office location of the Services Manager.
H. Optional, Additive Scope of Work: The Firm shall provide a brief statement acknowledging
SJCDPWs’ option to request optional, additive work as described in the Preliminary Work
Scope. The statement shall further recognize that the Firm and SJCDPW will execute a Task
Order specifying the additional services requested and the negotiated amount of additional
compensation.
5.2 EXECUTIVE SUMMARY
The proposal includes a summary of the approach, work plan, and capabilities of the Firm, and
subconsultants. The summary should indicate an understanding of the requested Services.
The Statement of Qualifications (SOQ) portion of the proposal shall contain the following information for
the Firm and all subconsultants:
A. A summary of the Firm’s overall capabilities, history, recent and related experience, and
expertise. Provide information on the Firm’s experience related to providing the Services.
Provide information on the Firm’s current workload, facilities, resources, and experience that
clearly demonstrate its ability to successfully complete the Services.
B. Resumes of key personnel anticipated to participate in the Services and an explanation of the
function that each key person will be performing. Provide information on the key personnel’s
experience related to the Services.
C. A list of references for similar services, comparable in nature to the proposed Services that the
Firm has completed. The Firm shall include the Firm’s performance in providing previous
service to SJCDPW for consideration.
The reference list should include:
- Client name, contact person, email address and current telephone number (Note: If the
contact person or telephone numbers are incorrect, then the Firm will receive zero points for
that reference);
- Description of services provided and location;
- Budget performance;
- Schedule performance;
- Key personnel involved; and,
- Subconsultants employed.
5.3 APPROACH AND WORK PLAN
The technical proposal will include a work plan which delineates the approach to complete the
requested Services. The work plan should demonstrate the Firm’s understanding of SJCDPW
Preliminary Work Scope (Scope), refine and/or expand the Scope to reflect the Firm’s approach and
address the Firm’s capability to complete the Scope within the proposed schedule. The work plan
should include the following:
A. Identify the Firm’s Services Manager and detail the specific responsibilities of the Services
Manager. Identify the Person-In-Charge when the Services Manager is not available.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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