PREQUALIFICATION AND NOTICE OF INTENT TO RECEIVE BIDS FROM PREQUALIFIED BIDDERS
In anticipation of a request for sealed bids for New Construction of the RECREATION CENTER AND LIBRARY in Alabaster, Alabama as described below, The City of Alabaster as Owner wishes to identify and prequalify in advance bidders consistent with the Public Works Laws in the State of Alabama (Title 39, Code of Alabama 1997). Only approved Contractors will be allowed to submit a bid on this project.
SCOPE OF WORK:
The Project consists of the construction of a new two-story Recreation Center (±84,000 SF); detached pool equipment building (±4,000 SF); associated aquatics area with leisure pool and splash pad (±56,000 SF); and adjacent Library building (±18,500 SF). The new Rec Center will include staff offices; gymnasium/indoor court space; exercise areas; concessions and warming kitchen areas; and multi-purpose flex space. The library will include offices, dedicated-use areas, typical reading and stack space; and an exterior children’s garden. The construction will be generally Type II-B with Assembly and Business occupancy types. Sitework scope includes grading, paving, landscape/hardscape, and underground utilities. The southeast corner of the project site will be reserved for future development by others but will be provided with stubbed utilities.
CONTRACTOR PREQUALIFICATION
The Prequalification process is intended to provide for competitive bidding among qualified bidders and for the successful bidder to act in the capacity of the General Contractor and to complete the work as described in the bid documents.
All qualified, Alabama-licensed General Contractors who have successfully completed projects with similar requirements are encouraged to respond.
All interested bidders are to contact HPM and request a Prequalification package.
HPM
Attn: Ryan George (
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, 205-825-0885)
Cc: Ivy Mitchell (
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)
Two Metroplex Drive, Suite 300; Birmingham, AL 35209
Applicants are to submit their response packages electronically to HPM, attention Ryan George, by 4:00 PM Local Time, February 18
th
, 2025, and confirm receipt thereof by phone and email.
Submittals will be reviewed and either approved or rejected by representatives of the City of Alabaster and HPM, prior to documents being released for bidding to those Contractors deemed qualified (approved).
The Owner has the right to disqualify any Contractor that does not meet the minimum requirements for providing the quality of the work expected, or whose solvency is in question. The Owner reserves the right to request additional references or information from the Contractor to clarify their qualifications. The Owner also reserves the right to waive any technical errors in applications, solicit additional contractors for approval, and/or approve only those contractors whom he feels will best promote the Owner’s interests.
BIDS BY PREQUALIFIED PRIME CONTRACTOR BIDDERS
Sealed bids from the General Contractors for the Alabaster Recreation Center and Library will be received by City of Alabaster at City of Alabaster, City Hall Council Chambers, (1953 Municipal Way, Alabaster, AL 35007) until 2:00pm on Tuesday March 25, 2025, at which time and place they will be publicly opened and read.
No Bids will be accepted after Bid Day; this requirement will not be waived. The proposals will be opened publicly and read aloud at this time at the location listed above. The official time will be determined by the Architect or his designated representative.
All Bids must be on a Lump Sum Basis. All bidders must submit Three (3) copies of their bids on proposal forms furnished by the Architect or copies thereof. All bidder bidding in amounts exceeding that established by the State Licensing Board for General Contractors must be licensed under the provisions of Title 34, Chapter 8, Code of Alabama 1975 and must show evidence of license before bidding or the bid will not be received or considered by the Architect; the bidder shall show such evidence by clearly displaying his or her current license number on the outside ofthe sealed envelope in which the proposal is delivered. The successful bidder must provide evidence of enrollment in the E-verify program per The Alabama Immigration Law (also referred to as "Act 2011-535" and codified in state law as Title 31, Chapter 13 of the Code of Alabama 1975) and amended by Act No. 2012-491 (2012) before awarding of contract. The Owner reserves the right to reject any or all the proposals and waive technical errors if, in the Owner's judgement, the best interest of the Owner will thereby be promoted.
A cashier's check or Bid Bond payable to the City of Alabaster in an amount of not less than five (5) percent of the amount of the proposal, but in no event more than $10,000 must accompany the bid. Performance and Statutory Labor and Material Payment Bonds in the amount of 100% of the Contract Price will be required at the signing of the Contract.
A mandatory Pre-bid Conference will be held on Thursday February 27, 2025, at 2:00pm; City of Alabaster, City Hall Council Chambers, (1953 Municipal Way, Alabaster, AL 35007). Due to the nature of this project, General Contractors wishing to submit a bid must attend the Pre-bid Conference. If the number of bidders who attend the Pre-bid Conference decreases to there is little or no competition, others may be allowed to bid, or the bid may be postponed at the discretion of the Owner.
Drawings and Project Manual will be open to public inspection following determination of Prequalified Contractors. Documents will be available at the City of Alabaster City Hall; the office of CMH Architects, Inc.; and at Dodge Data and Analytics and Construct Connect digital plan rooms. Bidders must call the Owner’s and/or the Architect's office at least 24 hours in advance to arrange a time to review the documents. These documents cannot be removed from the Owner's or Architect's office, nor will any copies of these documents be provided to viewing parties.
Bid Documents must be obtained from the Architect upon a deposit of $600. Said deposit is refundable for unsuccessful bidders if all plans and specs are returned to the Architect in good condition and within ten days of the bid date. Following acquisition of the initial set, additional sets for contractors and sets for subcontractors and other trade entities may be obtained from Alabama Graphics for the cost of printing and handling.
The project is being bid EXCLUDING TAXES and requires the Contractor to comply with the requirements of Act 2013-205 which was signed into law May 19, 2013. The Contractor and Owner will be required to apply for Certificates of Exemption with the Alabama Department of Revenue which will handle the administration of the certificates. The contractor shall account for the tax savings on the Accounting of Sales Tax form included in the specifications behind the proposal form. Failure for the Contractor to complete this form and include with their proposal shall render the bid non-responsive.
Any permits, licenses, or fees required by any governmental agency will be furnished and paid for by the Contractor. All costs for business licenses required by the governing authorities shall be the responsibility of the General Contractor.
Liquidated Damages DO APPLY to this project in the amounts specified in the Specifications. Refer to the Supplemental General Conditions.
No Bid may be withdrawn after the scheduled closing time for the receipt of Bids for a period of ninety (90) days. Only Bids submitted by qualified Contractors licensed as required by applicable State and local laws and bearing the license number of the Contractor will be considered.
The Owner reserves the right to reject any or all bids; to waive formalities and technicalities; and to proceed in its' own best interests.
Performance Time: The project is to be complete within 600 Calendar Days.
AWARDING AUTHORITY:
City of Alabaster 1953 Municipal Way
Alabaster, AL 35007
ARCHITECT:
CMH Architects, Inc.
1800 International Park Drive Suite 300
Birmingham, AL 35243 Confirm Advertisement:
