Recording System

September 9, 2025

The City of Derby, Kansas (hereinafter referred to as the “City” of “Derby”) is soliciting bids for one (1) Recording System for the Derby Police Department. Please carefully review this document. If you are interested in making a bid consistent with the conditions, instructions, requirements, and specifications as contained herein, submit a comprehensive bid in a sealed envelope no later than Monday, September 22, 2025 at 11:00 am. The outside of the envelope should be clearly marked with the Proposer’s name and address and identified as “Submission of Bid — Recording System”. The sealed envelope should be addressed as follows:

Derby City Clerk
ATTN: Recording System Bid
611 N. Mulberry Road, Suite 300
Derby, KS 67037
RFP # 2025-027

All bids must be valid for 120 days.

It is the sole responsibility of the proposer to see that its response and the appropriate documents are delivered on time. Any response received after the scheduled closing time for receiving proposals will be returned to the proposer unopened and will not be considered. It is the responsibility of the vendor to check Derby’s website for information and updates.

Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered proprietary and will not be divulged during the proposal review process unless otherwise required by law. Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise required by law.

Karensa Schiffel
Administrative Captain
Derby Police Department

Attachments
Bid Form