Record Storage - LWC

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	493110 - General Warehousing and Storage 493190 - Other Warehousing and Storage
Posted Date:	Dec 11, 2025
Due Date:	Jan 6, 2026
Solicitation No:	3000025693
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
3000025693	Record Storage - LWC Original: 3000025693 Attachments: Attachment A - Special Terms and Conditions - Pages 1-7 Attachment B - Specifications and Scope of Work - Pages 1-6 Attachment C - Online Bidding Instructions - Pages 1-10	12/11/2025	01/06/2026 10:00:00 AM CT

Contact Information for Bid # 3000025693

Department	* State Procurement *
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Attachment Preview

STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

01/06/2026

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000025693

Opening Date: 01/06/2026

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000025693

Version: 1

Buyer: BLANCHE RINAUDO

Buyer Phone: 225-342-5525

E-Mail: blanche.henson@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

LWC Louisiana Workforce Commission

1001 N. 23rd St.

Baton Rouge, LA 70802

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FE0B2AF4957D001CD97

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

YES

Name of Solicitation: Record Storage - LWC

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

Any vendor who would like to view the opening of this bid can access the following link, at the date

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000025693

Open Date: 01/06/2026

T-Number:

Bidder:

Page 2 of 10

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

===========================================================================

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-7

Attachment B - Specifications and Scope of Work - Pages 1-6

Attachment C - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A - Special Terms and Conditions

=============================================================================

This solicitation is to establish a Blanket Order/Service Contract to provide Record Storage as

specified for the Louisiana Department of Workforce Commission for an initial 1-year period beginning

January 1, 2026, or date of award, whichever is later, and ending December 31, 2026. At the option of

the State of Louisiana and acceptance by the Contractor, this contract may be renewed for two

additional 12-month periods at the same prices, terms and conditions. Total contract time not to

exceed 36 months.

=============================================================================

Method of Award:

It is the intent of the State to award this contract on an all-or-none basis to the overall lowest

responsive, responsible bidder meeting the specifications. The State further reserves the right to

reject individual line items from the award.

LINE

Description

1 Product Category:78131600

TRANSPORTATION, NEW RECORDS

Quantity

1,500

Unit Unit

Price

Extended

Amount

FT3 __________ ________________

Pickup and Transportation of New Records Boxes From

Agency to Contractor's Storage Facility

Invitation to bid: 3000025693

Open Date: 01/06/2026

T-Number:

Bidder:

Page 3 of 10

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

*As per Attachment B - Specifications and Scope of Work*

2 Product Category:78131600

INDEXING AND DATABASE NEW RECORDS

Indexing and Secure Database Access for New Record

Boxes

*As per Attachment B - Specifications and Scope of Work*

15,000

EA __________ ________________

3 Product Category:78131600

INDEXING AND DATABASE EXISTING RECORDS

220,000

Indexing and Secure Database Access for Existing Record

Boxes

*As per Attachment B - Specifications and Scope of Work*

EA __________ ________________

4 Product Category:78131600

SECURE STORAGE, NEW RECORDS

Secure Private Storage for New Record Boxes

*As per Attachment B - Specifications and Scope of Work*

2,500

FT3 __________ ________________

5 Product Category:78131600

SECURE STORAGE, EXISTING RECORDS

240,000

Secure Private Storage for Existing Record Boxes.

(Approx. 20,000 Cubic Feet/Month = 220,00 Cubic

Feet/Year)

*As per Attachment B - Specifications and Scope of Work*

FT3 __________ ________________

6 Product Category:78131600

500

RECORDS RETRIEVAL, ELECTRONIC

Records Retrieval, Electronic

*As per Attachment B - Specifications and Scope of Work*

EA __________ ________________

7 Product Category:78131600

RECORDS, RETRIEVAL, PHYSICAL

Records Retrieval, Physical

*As per Attachment B - Specifications and Scope of Work*

EA __________ ________________

8 Product Category:78131600

LOT __________ ________________

Invitation to bid: 3000025693

Open Date: 01/06/2026

T-Number:

Bidder:

Page 4 of 10

LINE

Description

Quantity Unit

TRANSITIONAL CHARGES TO NEW VENDOR

Transitional Charge, 1-Time Fee

*As per Attachment B - Specifications and Scope of Work*

Unit

Price

Extended

Amount

9 Product Category:78131600

CONTAINER HANDLING SERVICE

*As per Attachment B - Specifications and Scope of Work*

1,200

FT3 __________ ________________

11 Product Category:78131600

SHREDDING BY WEIGHT

*As per Attachment B - Specifications and Scope of Work*

12,000

LB __________ ________________

Invitation to bid: 3000025693

Open Date: 01/06/2026

T-Number:

Bidder:

Page 5 of 10

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS CONTAINING

"PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT

OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE

CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE.

9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT LIMITED TO

L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL

TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE NUMBER AND ADDRESS SHOWN ABOVE.

12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

13. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED (SEE NO. 30). BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID SUBMITTED ON PAPER CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID FILLED OUT IN PENCIL; AND

C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.

BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING

PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION

HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED IN A SEALED

ENVELOPE WITH THE BID NUMBER, OPENING DATE AND TIME DISPLAYED ON THE OUTSIDE OF THE ENVELOPE AND TIME STAMPED

BEFORE BID OPENING OR VIA THE ONLINE VENDOR PORTAL, WHICHEVER IS APPLICABLE. ENTIRE BID SHOULD BE RETURNED,

EXCEPT ITEM PAGES NOT BID.

14. STANDARDS OF QUALITY

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Record Storage - LWC

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