RECONSTRUCTION AT 101 H O MILLS BLVD MAINTENANCE FACILITY PHASE II AND III

PROJECT MANUAL
FOR
ROOF AND DRIP EDGE REPLACEMENT AT H.O. MILLS BLVD.
BUILDING 101, PORT ARTHUR TX
BID NUMBER P26-033

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
HAROLD L. DOUCET, SR., CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
APRIL 21, 2026
INVITATION TO BID
ROOF AND DRIP EDGE REPLACEMENT
AT H.O. MILLS BLVD. BUILDING 101, PORT ARTHUR TX
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m.,
Central Standard Time, Wednesday, May 6, 2026. (The clock located in the City Secretary's
office will be the official time.) All bids received will be read aloud at 3:15 p.m. on
Wednesday, May 6, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur,
TX. You are invited to attend.
MARK ENVELOPE: P26-033
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND
TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location
by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB
submittals will not be accepted.
Clifton Williams
Purchasing Manager

NON-MANDATORY
PRE-BID CONFERENCE
A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas
and prospective bidders for Rice Farm Road Drainage Improvements Project Phase 1 is scheduled
for April 23, 2026 at 2:00 P.M at the Equipment Services Garage located at 103 West H.
O.Mills Road.
The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully
understood, to answer any questions, to clarify the intent of the Contract Documents, and to
resolve any problems that may affect the project construction. No addendum will be issued at this
meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s)
to clarify the intent of the Contract Documents.

CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS
For Construction of
ROOF AND DRIP EDGE REPLACEMENT
AT H.O. MILLS BLVD. BUILDING 101, PORT ARTHUR TX
To Serve
The CITY OF PORT ARTHUR
PORT ARTHUR, TEXAS
(Non-Federally Funded Project)
TABLE OF CONTENTS
A. CONSTRUCTION CONTRACT
AGREEMENT
B. ADVERTISEMENT FOR BIDS
C. INFORMATION TO BIDDERS
D. BID
E. BID BOND
F. GENERAL CONDITIONS
G. TECHNICAL SPECIFICATIONS
H. PAYMENT BOND
I. PERFORMANCE BOND
J. NOTICE OF AWARD
K. NOTICE TO PROCEED
L. INSURANCE
M. NON-COLLUSION AFFIDAVIT
N. AFFIDAVIT
O. CONFLICT OF INTEREST
P. SB 252 CHAPTER 2252 CERTIFICATION
Q. HOUSE BILL 89 VERIFICATION
Page 1 of 1

SECTION A
CONSTRUCTION CONTRACT AGREEMENT

CONSTRUCTION
CONTRACT AGREEMENT
THIS AGREEMENT, made this day of June A.D. 2026, by and between the City
of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and_____________________________. herein acting
by and through_________________________________, hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence and complete the ROOF AND DRIP EDGE
REPLACEMENT AT H.O. MILLS BLVD. BUILDING 101, PORT ARTHUR TX
2. The CONTRACTOR will furnish at his own expense all of the materials, supplies, tools,
equipment, labor and other services necessary for the construction and completion of
the Project described herein.
3. The CONTRACTOR will commence the work required by the Contract Documents on or
before a date to be specified in the Notice to Proceed and will complete the within _____
consecutive calendar days as specified in the Notice to Proceed, including, but not limited
to, all Saturdays, Sundays and Federal, State, and City holidays unless the period for
completion is extended otherwise by the Contract Documents.
4. The CONTRACTOR agrees to perform all of the Work described in the Contract
Documents and comply with the terms therein for the sum of $________________, or
as shown in the Bid Schedule.
5. The term "CONTRACT DOCUMENTS" means and includes the following:
(A) Construction Contract Agreement
(B) Advertisement for BIDS
(C) Information to BIDDERS
(D) Bid
(E) Bid Bond
(F) General Conditions
(G) Technical Specifications
(H) Payment Bond
(I) Performance Bond
(J) Notice of Award
(K) Notice to Proceed
(L) Insurance
(M) Non-Collusion Affidavit
(N) Affidavit
(O) Conflict of Interest
(P) SB 252 Chapter 2252 Certification
(Q) House Bill 89 Verification
6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth
in the General Conditions such amounts as required by the Contract Documents.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
A-1

IN WITNESS WHEREOF, the Parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an
original on the date first above written.
OWNER:
City of Port Arthur
BY: __________________________
CONTRACTOR NAME:_______________________
______________________________________ TITLE:________________________
BY: ___________________________________
NAME: ________________________________
ADDRESS: _____________________________
_______________________________________
[CORPORATE SEAL]
ATTEST: ________________________________
NAME: __________________________________
A-2

SECTION B
ADVERTISEMENT FOR BIDS

CITY OF PORT ARTHUR, TEXAS
ADVERTISEMENT FOR BIDS
Notice is hereby given that sealed bids, addressed to the City of Port Arthur, will be received at the Office of the
City Secretary, City Hall 444 4th Street or P. O. Box 1089, Port Arthur, Texas 77641 no later than 3:00 p.m.,
Wednesday, May 6, 2026 and all bids received will thereafter be opened and read aloud at 3:15 p.m., on
Wednesday, May 6, 2026 in the City Council Chambers, 5th Floor, City Hall, Port Arthur, Texas for certain
services briefly described as:
ROOF AND DRIP EDGE REPLACEMENT AT H.O. MILLS BLVD.
BUILDING 101, PORT ARTHUR TX
Bids received after the deadline stated above, regardless of method of delivery, will not be considered and
returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office, 444 4th Street,
City of Port Arthur, and are open for public inspection without charge. They can also be retrieved from the
City's website at www.portarthurtx.gov/bids.aspx or www.publicpurchase.com.
NON MANDATORY PRE-BID MEETING IS SCHEDULED FOR THURSDAY, APRIL 23, 2026 AT
2:00 P.M. AT THE EQUIPMENT SERVICES GARAGE LOCATED AT 103 H. O. MILLS ROAD,
PORT ARTHUR, TEXAS
Per Chapter 2 Article VI Sec. 2-262(C) of the City's Code of Ordinance, the City Council shall not award a
contract to a company that is in arrears in its obligations to the City.
____________________________
Clifton Williams
Purchasing Manager
FIRST PUBLICATION: APRIL 15, 2026
SECOND PUBLICATION: APRIL 22, 2026